Key Responsibilities
- Office Maintenance Management: Oversee and coordinate all maintenance activities to ensure a well-functioning office environment. Liaise with maintenance contractors and service providers for timely repairs and upkeep.
- Office Supply Management: Plan, order, receive, and maintain inventory of all office supplies, including food, cleaning materials, stationery, and electronics. Monitor stock levels and ensure timely replenishment of supplies.
- Travel and Housing Arrangements: Coordinate travel arrangements for staff, including booking flights, accommodations, and transportation. Manage housing arrangements for visiting employees or long-term stays.
- Event Booking and Planning: Organize and coordinate office events, meetings, and activities, ensuring all logistical aspects are covered. Book venues, arrange catering, and manage event schedules.
- Management of Cleaning Staff: Supervise and coordinate daily tasks of cleaning personnel to maintain a clean and orderly office environment.
- Printing and Documentation:
- Petty Cash Management
- Data Entry: Perform data entry tasks as required, ensuring accuracy and confidentiality of information.
- Government Paperwork Management
- Other Logistical Tasks: Coordinate shipments, manage office parking allocations, and handle other logistical tasks as needed.
Qualifications
- 1-5 years of experience in administrative or office management roles.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to handle multiple tasks and prioritize effectively.
- Detail-oriented with a proactive approach to problem-solving.
- Basic knowledge of finance and petty cash management.
- Experience with government paperwork and local regulatory compliance is a plus.
To apply for this position, kindly fill this form.
https://forms.gle/e6EsoPrqUcw9VjrM7
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