Senior Supply Chain Assistant G6

Vacancy Notice

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non- governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope

Under the overall supervision of the Senior Resource Management Officer (SRMO), Supply Chain Officer (SCO) in Jordan and direct supervision of the National Supply Chain Officer; and, in collaboration with relevant units at CO, the Sr. Supply Chain Assistant will be responsible and accountable for supporting the management of the supply chain activities in IOM Jordan

Core Functions / Responsibilities:

Procurement

1. In compliance with IOM supply chain rules and procedures, support the related supply chain activities to facilitate IOM end-to-end processes resulting in a timely and quality delivery of goods and services to the requestor.
2. Carry out and support coordination of procurement activities in the office, including revision and consolidation of purchase request forms, organization and evaluation of solicitation processes and follow-up on purchase orders until the successful delivery of the goods, services or works and timely payment to suppliers.
3. Examine purchase requests to ensure conformity and liaise with requesters.
4. Assist supervisors in more complex, higher-value purchases, including LTAs establishment
5. Support the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities. Coordinate with and provide technical support and information to Project Managers in close coordination with team in IOM Jordan regarding procurement and service requests and requirements, in order to consolidate overall mission procurement (or service) requirements and optimize purchasing power. Apply IOM's sourcing & procurement strategy when planning for purchase of important commodities and services.
6. Solicit bids, quotations, and tender documents; oversee the bidding process and provide support for procurement transactions, analysing them for conformity to specified requirements; conduct appraisals, select suppliers and confirm terms of payment; prepare purchase orders and confirm authorization is received from the SRMO and CoM.
7. Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures. Participate in the development, evaluation, and updating of systems and procedures for procurement; suggest areas for improvement and risk-mitigation measures.
8. Identify local and international suppliers and service providers; participate in their evaluation taking into consideration quality, prices, reliability, and services and the organization’s best interests. Provide regular updates to Project management units regarding market opportunities and availability of vendors/suppliers to facilitate improved risk-aware decision- making and enhanced performance. Conduct regular vendors’ performance evaluation and regularly update IOM vendor database. Regularly update to the cost estimates platform.
9. Follow up on the status of the open commitments with the team and ensure their timely delivery.
10. Regularly check all incoming inquiries in the procurement-related mailbox and provide timely reply.
11. Coordinate the maintenance of files (e-filing and hardcopies) with all required documentation Logistics

1. Provide specialized support in the planning, implementation and monitoring of logistics activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.

1. Coordinate logistics operations with other UN Agencies, partners, and government authorities.
2. Plan and coordinate fleet activities of the office and monitor fuel consumption and maintenance of vehicles.
3. Coordinate service and maintenance of office equipment and a continued supply of all essential utilities and items used in the office.

General

1. Guide, train and may directly supervise staff in the Unit.
2. Participate in inter-agency procurement working groups when requested.
3. Perform such other duties as may be assigned.

Education & Experience:

Education

• University degree preferably in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with four years of relevant professional experience; or
• High school diploma with six years of relevant professional experience
• Professional certification in CIPS or equivalent is recommended

Experience

• Experience in supply chain area and working with vendors and service providers;

• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage

• Experience working in an international organization is an advantage.

Languages:

Thorough knowledge of English and Arabic (oral and written)

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES – All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioral indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES – Behavioural indicators

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding. confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. In addition, a clearance from the local government (“Court Clearance”) needs to be provided by the applicant.

How to apply:

Interested Internal Candidates need to submit their application plus a motivation letter, updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal through this form: Application Form

Interested External Candidates are invited to submit their applications plus a cover letter via Akhtaboot website, as per above mentioned date at the latest, referring to this advertisement and VN / Akhtaboot number # 158266

Only Shortlisted Candidates will be contacted.

Posting period:

From 23 August 2023 – 06 September 2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fees). IOM does not request any information related to bank.

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