Site Business Controller
The Site Business Controller is responsible in monitoring the processes and improving controls related to contract logistics products finance. The role reports into Finance but works closely with the product teams, Finops and Site managers to ensure the integrity and conformity of the operations finance processes is in line with the global processes and other APMM guidelines including control manual.
As such, the Business Controller must act as a true business partner to Site managers, A person in this role is responsible to support, monitor and ensure actions are taken by process executors (such as job creator, finance operation associate, etc.) to improve the processes and controls. This person must demonstrate improvements on a continuous basis, and the role involves ‘getting things done today’. This role is not limited to pulling reports, sharing data and escalation but goes well beyond this, solving all (technical) issues and process issues by mediating with process executors, BPOs, and support available. A solid business, process and financial understanding is a must in this role.
- .Monitor timeliness and accuracy of invoicing and payables processes.
- Identifies areas of improvement, communicates, and orchestrate with other site stakeholders for resolutions.
- Maintains the control environment.
- Plays Crucial role on new site, customer, or business implementations from the start, overseeing the entire operational impact in relation to financial outcomes.
- Executes financial validation and accuracy of monthly accruals and advisory to the site manager.
- Provides profitability gap analysis, ensures compliance with vendor commercial agreements and all transactions are billed.
- Ensures Planned vs Actual profit is monitored and controlled.
- Identifies and investigate revenue leakage and loss giving and underperforming business down to lowest granularity level, providing root causes.
- Control over quality, accuracy, completeness, and timeliness of revenue by monitoring timeliness and accuracy of estimates, timeliness of customer invoicing, ensure and control approvals of credit notes in line with authority matrix and ensure timely and accurate invoicing (if invoicing cannot be done then insure revenue estimation) in operational files
- Control over quality, accuracy, completeness, and timeliness of costs by monitoring timeliness of creating POs, review of open POs (POs without IRs, workflows without PO) and release where appropriate.
- Prepare and review weekly and monthly CM1 reports as required by different stakeholders to ensure CM1 reported is accurate, complete and includes resolution of aged accruals to ensure that manual accruals are avoided. such includes review of pass through charges, review of job profitability, resolution of profit/loss out layers/ empty jobs, resolution of aged accruals, special treatments in customer/vendor contracts (VIP’s/volume commitments if applicable) etc.
- Assist the product and Finance Manager at any time and particularly, including during Audits, and other reviews and ensure that necessary documentary evidence, records are provided as required in Control Manuals, fraud guidelines and other applicable GRC guidelines.
- Strong business partner in implementation of new clients from job costing, invoicing and Finops process design perspective.
Required knowledge & Skills
- 3 plus years’ experience in financial operations knowledge
- Hands on experience in warehousing / Cold chain operations will be a value add and preferred
- Knowledge of SAP R3 / FACT .
- Good communication and presentation skills
- Strong analytical skills and advance knowledge
