Procurement & Property Management Officer

ABOUT BLUMONT:

Blumont is a global organization working with communities around the world to help people overcome challenges and create a foundation for progress. Our vision is a world where a community's future is not determined by its circumstances, but by the aspirations of its people.

Whether delivering lifesaving humanitarian assistance, building the infrastructure that stabilizes communities, or creating economic opportunities for individuals and businesses, Blumont teams are committed to making a positive difference in peoples’ lives.

POSITION SUMMARY:

The Procurement & Property Management Officer is responsible for ensuring the effective procurement of goods, services, and works as well as maintaining and managing the organization’s assets and property. This role requires a combination of procurement skills, property management experience, and a strong understanding of compliance and regulations.

KEY AREAS OF ACCOUNTABLITY

1. Procurement Management:
   • Lead the procurement process, including sourcing, tendering, evaluation, and contract management.
   • Ensure procurement activities are conducted in accordance with organizational policies and procedures.
   • Prepare and issue Request for Proposals (RFPs) and Request for Quotations (RFQs), ensuring that all specifications and requirements are clearly defined.
   • Evaluate proposals and quotations, utilizing a transparent and fair evaluation process.
   • Negotiate terms and conditions with vendors and suppliers, striving to secure advantageous agreements.
   • Develop and maintain strong relationships with suppliers and vendors.
   • Monitor contract performance and ensure timely delivery of goods or services.
2. Property Management:
   • Manage the organization's assets, ensuring accurate record-keeping and tracking.
   • Oversee the maintenance, repair, and replacement of property and assets.
   • Ensure compliance with local regulations concerning property and asset management.
   • Coordinate with other departments to ensure optimal utilization of assets.
3. Compliance and Reporting:
   • Ensure all procurement and property management activities adhere to relevant laws, regulations, and organizational policies.
   • Prepare regular reports on procurement activities, property status, and asset utilization.
   • Assist in audits related to procurement and property management.
4. Team Collaboration:
   • Work closely with other departments to understand their procurement needs and property requirements.
   • Provide training and guidance to other staff on procurement processes and property management best practices.
   • Stay updated with market trends and emerging best practices in procurement and property management.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Procurement, Supply Chain Management, or related field.
• Professional certifications in Procurement or Property Management are preferred.

EXPERIENCE:

• Minimum of 2 years of experience in procurement, with a focus on tendering, contract management, and vendor relations.
• Experience in property management, especially in asset tracking, maintenance, and compliance.

Skills:

• Strong negotiation skills with the ability to engage vendors and suppliers effectively.
• Solid understanding of procurement processes, vendor management, and contract management.
• Proficient in property management software and tools.
• Excellent organizational skills with an ability to prioritize tasks.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Excellent communication skills, both written and verbal.

SUCCESS FACTORS:

Commitment:

Every Blumont team member is expected to carry out their duties in accordance with Blumont’s code of business ethics, core values, anti-harassment policy and PSEA policies.

Efficient Procurement Execution:

Demonstrated ability to lead and manage the entire procurement process efficiently and effectively.

Analytical Evaluation:

Ability to critically evaluate and compare vendor proposals and quotations ensuring fairness and transparency.

Negotiation Skills:

Proven track record of negotiating favorable terms and conditions with vendors and suppliers.

Vendor Relationship Management:

Demonstrated ability to build, maintain, and leverage positive relationships with key suppliers and vendors.

Inter-departmental Coordination:

Works effectively with other departments to optimize asset utilization and address property-related needs.

Reporting Skills:

Ability to prepare detailed, accurate, and timely reports on procurement activities, property status, and asset utilization.

Join our dynamic team! We review applications on a regular basis to ensure we don't miss out on talented individuals. Don't miss the opportunity to be considered for exciting career opportunities with us. Submit your application today and take the first step towards a rewarding future!

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