IT Department Coordinator
IT Department Coordinator
الوصف الوظيفي
IT Department Coordinator (Arabic – L3)
Secretary Duties and Responsibilities
Greet visitors of IT Department or for Director of IT and direct them to the appropriate person or department
Respond to calls, emails, and routine letters, direct inquiries to the appropriate person
Manage schedules and calendars of IT Director and the IT Department employees
Arrange, coordinate, and schedule meetings; prepare meeting documents, MOM etc
Coordinate conferences; complete conference registrations for company employees
Complete travel forms and make travel
Maintain content management system
Maintain budget and purchase supplies for the office; track inventory of office supplies
Write and distribute routine correspondence and reports
Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy and recommend revisions as needed
Compile data and prepare report
Conduct internet searches to find needed information
Mail letters, newsletters, promotional materials, and other items as directed
Develop and maintain a filing system for paper and electronic copies of documents
Maintain updated contact information for company employees, suppliers, and customers; keep such information confidential
Operate and maintain standard office equipment such as computers, printers, copiers, and fax machines
Use a computer for online communication, spreadsheets, word processing, database management, and other software applications
Learn new technologies as they are adopted
Read secretarial publications and attend workshops to improve skills over time
Fulfill other secretarial duties as needed
Work Conditions
On-call availability for 24/7.
Sitting for extended periods of time.
Additional Coordinator responsibilities
The Coordinator is responsible for providing secretarial, clerical and administrative support to PMO in order to ensure that services are provided from Project Management Office is in an effective and efficient manner.
Apart from here PMO objectives She shall handle the SLA Agreements and coordinate SLA Technical Helpdesk Calls with external parties who all are in Agreement with the organization.
الوصف الوظيفي
المهارات
Excellent written and oral proficiency in Arabic and English languages are mandatory
As an IT Department Coordinator, you will help ensure that the IT Department/Directors office runs smoothly and efficiently.
Your clerical and administrative support will assist office personnel and optimize workflow.
You need to be comfortable being the primary point of contact for all manner of inquiries and requests.
Other secretarial responsibilities will include organizing and maintaining files, supplies, and equipment.
The ideal candidate for the position of secretary can prioritize tasks and is motivated to complete work with minimal supervision.
Position Requirements
University degree in the field of computer science and Minimum 3 years equivalent work experience.
PMP or Prince Certified Preferred
Expert in EPM and MS Project
Must have basic knowledge of current technologies available in the IT world
Experience and/or knowledge of various networking systems concepts including email, firewall, client-servers, network, security, network protocols, etc
Basic knowledge on Office Administration.
Good Documentation or technical writing skills
Previous experience with computer and printer maintenance and repair is added advantage.
Work independently and assist with multiple projects, priorities, and locations.
Work under pressure with interruptions and challenging deadlines.
Willingness to work with many different people.
Ability to be courteous and helpful.
Must show aptitude and desire to learn new skills on the job.
Must demonstrate creativity and good design skills for different publications.
Be able to communicate clearly and precisely, both orally and in writing.
Work as a team member and to promote a positive work environment.
Physical ability to perform essential job functions
Able to adapt to change and meet deadlines.
experience with Microsoft products like Exchange, Active Directory, Server platforms will be added advantage
Technical writing experience.
Comprehend and apply technical information and present technical information to the general public in a non-technical manner.
Deal effectively and tactfully with upset end users.
Good troubleshooting skills using logic and common sense.
Excellent written and oral proficiency in Arabic and English languages are mandatory
Should possess expert exposure in MS Project Server (EPM) & MS Project.
Should available or willing to perform additional secretarial jobs as mentioned below in absence of IT Department Coordinator.
Personal Attributes
Effective interpersonal skills and relationship building skills.
Strong written and oral communication skills.
Ability to present ideas in user-friendly language.
Self-motivated and directed.
Keen attention to detail.
Analytical and problem-solving abilities.
Ability to effectively prioritize and execute tasks in a high-pressure environment.
Ability to work in a team-oriented, collaborative environment
Strong customer-service orientation.
Professional demeanor and attitude
Trustworthy, able to respect confidentiality
Familiarity with office organization techniques
Capable of multitasking; strong time management
Well-organized, detail-oriented
Excellent writing ability in English and Arabic
Excellent verbal communication in English and Arabic
Excellent translation ability in English and Arabic
Proficient with computers, especially in MS Office Tools and excellent typing skills
المهارات
تفاصيل الوظيفة
- منطقة الوظيفة
- قطر
- قطاع الشركة
- الاتصالات والشبكات; أمن المعلومات و الشبكات; خدمات تكنولوجيا المعلومات
- طبيعة عمل الشركة
- صاحب عمل (القطاع الخاص)
- الدور الوظيفي
- تكنولوجيا المعلومات
- نوع التوظيف
- دوام كامل
- الراتب الشهري
- غير محدد
- عدد الوظائف الشاغرة
- 1
تفاصيل الوظيفة
المرشح المفضل
- عدد سنوات الخبرة
- الحد الأدنى: 3
- الشهادة
- بكالوريوس/ دبلوم عالي
