Grants Management Consultant (Individual Fundraising))
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
Job Title: Grants Management Consultant – IF
Division: PPF – Private Partnerships and Fundraising Division
Duty Station: Rome, Italy
Type of Contract: full-time regular Consultant
Level: 1
Duration: 6 months
Deadline for applications: 12.02.2023
ORGANIZATIONAL CONTEXT
The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency working to create a world with zero hunger. WFP and its partners believe that no child should go to bed hungry and that individual and collective wellbeing can only be achieved if all children, women and men get the nutritious food they need to lead healthy, dignified lives. Each year, WFP assists 86.7 million people in 83 countries. Every day, some 5,600 WFP-chartered trucks are on the road, 92 planes are in the air and 20 ships are at sea. These numbers speak to WFP’s unparalleled reputation as an emergency responder, one that is often the first on the scene in the most difficult environments. WFP also works with partners to strengthen the resilience of communities most vulnerable to hunger and malnutrition through long-term development programmes aimed at boosting food security, local economies, education, employment and gender equality. While hunger and malnutrition are the world’s largest solvable issues, the needs are still immense and growing. 821 million people in the world suffer from chronic hunger.
To get to a world with Zero Hunger faster, WFP is investing in and growing private sector fundraising and partnerships to reach more people. This is an exciting opportunity for experienced professionals to co-develop and implement the new global foundation engagement strategy of WFP as part of our new private partnerships and fundraising strategy.
The Private Partnerships and Fundraising Division (PPF) is responsible for engaging the private sector (corporations, individuals, foundations) through high-impact partnerships in support of WFP's strategic priorities, and through individual giving to build and retain support from the general public worldwide.
The private sector is uniquely qualified to play a leadership role in ending hunger. Some of the largest and most respected brands and companies in the world – such as MasterCard, Royal DSM, Facebook, Google and many others – are helping achieve zero hunger by enabling WFP to strengthen operations, reach more people, fund lifesaving programs and build public support. They choose to partner with WFP because of WFP’s reach, scale and track record to create innovative partnerships that leverage their unique strengths and create lasting impact. WFP is investing in significantly growing its work with the private sector (including with corporates, foundations and individual giving).
Currently, PPF is implementing a new Partnerships and Fundraising Strategy that emphasizes on fundraising from the public for fully flexible giving, and from “technical” corporate partners, primarily for their dedicated expertise, capability, and advocacy support. This strategy is associated to a PPF investment case and a retention mechanism with the purpose of reinvesting funding to further grow revenue.
This very diversified portfolio of workstreams requires that the PPF division has strong systems and processes in place to be accountable for contributions and budgetary management and implementation in compliance with WFP and international regulations and further to enable and improve data driven decision making.
PURPOSE OF THE ASSIGNMENT
To comply with the divisional responsibilities and the challenges across a wide range of tasks regarding the overall grant and financial management, PPF requires a Grants Management Consultant to work in the Finance Team under the direct supervision of the Grants Management & Finance Manager. The selected candidate will be part of the grant management team and will work closely and liaise with PPF's Accounts Managers as well as counterparts in other relevant divisions in Headquarters, Regional Bureaux and Country Offices globally.
KEY RESPONSIBILITIES
Within delegated authority, the Grants Management Consultant will be responsible for the following duties:
- Register Grants (income) in SAP WINGS related to the Individual Fundraising (IF) stream in line with WFP rules & regulations and PPF’s internal processes.
- Ensure proper tracking of all IF contributions and subsequent allocations using the specialized IF tracking tool.
- Perform the allocation exercise of IF grants on a quarterly basis, based on the monthly allocation reports received from the IF team (IG and STM) and external stakeholders (Maecenata, WFPUSA, JAWFP…etc)
- Coordinate with the Business Analysis team to ensure income from IF is properly reflected in Tableau and PPF reports.
- Serve as focal point for exchange correspondence with CO, RB, HQ and internal teams for all queries related to IF contributions.
- Ensure proper tracking of the PPF retention fee on IF contributions and perform quarterly allocations to the PPF special account.
- Continuously work on improving and streamlining the IF registration/allocation process to overcome challenges when they arise
- Provide training and guidance to internal stakeholders on the IF registration/allocation process when needed.
- Ensure a timely year-end closure in terms of IF contribution registration and income recognition in its correct period.
- Perform other related duties as required.
DELIVERABLES AT THE END OF THE CONTRACT
- All IF Contribution Income received is registered in WINGS in a timely manner with relevant supporting documentations attached.
- All IF contributions pertaining to the year are allocated in a timely manner
- Proper documentation and tracking of the PPF retention fee are maintained
- Year-end closure successful and timely, all income is recognized in the correct period
QUALIFICATIONS AND EXPERIENCE REQUIRED
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Terms and Conditions
Short-listed candidates can be subject to written assessment.
WFP offers a competitive compensation package which will be determined by role’s responsibilities and deliverables, please be aware that as per UN policy any negotiation based merely on personal cv is not allowed.
This consultancy assignment is renewable upon funding.
Visit the website for detailed information on working with WFP: http://www.wfp.org – Click on: “Our work” and “Countries” to learn more about our operations.
Qualified female applicants and qualified applicants from developing countries are especially encouraged to apply.
WFP is committed to diversity and inclusion within its workforce, and encourages all qualified candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the Organisation. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the selection & recruitment process, and for work-related needs upon joining the Programme.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
We greatly appreciate your interest in WFP and joining our mission to achieve Zero Hunger by 2030
Saving Lives, Changing Lives!
