Operations Officer

Operations Officer

Position Title:	Operations Officer
Component:	n/a
Reporting:	Director of Finance and Administration, FHI 360
Period of Performance:	One-year contract renewable upon satisfactory performance
Location:	FHI 360 Office, Amman, Jordan

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff include experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries. Currently, we are seeking suitably qualified candidates to fill the Operations Officer for the USAID/Jordan Business Growth Activity.

Background:

The USAID/Jordan Business Growth Activity will enable Jordan’s small and medium enterprises to improve their productivity and competitiveness, create new jobs and innovations within a range of sectors, and advance Jordan towards a more prosperous, resilient, and inclusive future. Through a series of evidence-based interventions, the Business Growth Activity will support these enterprises with direct firm-level assistance and broad-based capacity building programs to mobilize millions in capital, and address constraints through advocacy and public-private dialogue that complements USAID’s policy reform initiatives. The activity strives to allow growth-oriented small and medium enterprises to reach new markets and buyers, increase collaboration along value chains, and improve efficiency and quality to meet demand. The activity will empower these enterprises to access tailored and competitively priced debt, equity, and new hybrid financial products to operate within a more responsive business environment better informed by public-private dialogue and advocacy. This will allow small and medium enterprises to engage women, youth, and persons with disabilities, and increase sales, exports, and broad-based job creation.

Objective:

The Operation Officer will provide support to FHI 360’s work on the BGA project across four key areas: 1) procurement; 2) payroll management; 3) financial administration; and 4) general administrative support. This position will ensure that these functions, as performed under FHI 360’s subcontract for BGA, are conducted in compliance with USAID rules and regulations, subcontract terms and conditions, and FHI 360 policies and procedures.

Duties will include preparation and management of budgets, invoices and other financial reports; preparation of financial analyses; management of procurement processes and preparation of procurement documentation; preparation of payroll documentation; administrative support for international travel; and organizing / maintaining files.

The position will liaise closely with FHI 360 operations staff in Jordan and the home office as well as BGA staff.

Roles and Responsibilities:

Procurement and Contract Administration:

• Manage and implement procurement actions for FHI 360 under BGA, including consultant agreements. Includes assisting in designing RFQs and RFPs as needed; managing competitive solicitation processes; analyzing the offers and making recommendations; follow up with successful and unsuccessful applicants; and documenting the solicitation/selection process.
• Prepare purchase orders/contracts ensuring all required documentation as per USAID acquisition and FHI 360 policies.
• Review, analyze and reconcile FHI 360 second-tier subcontractor invoices for payment and liaise with vendors to monitor compliance, request supporting documentation, and implement corrective actions as needed.
• Assist in conducting background checks, due diligence and pre-award assessments for FHI 360 second-tier subcontractors and consultants, as required.
• Maintain a procurement tracker for BGA (consultants, subcontracts, etc.) and ensure all vendors are paid on time.

Payroll and Tax Administration:

• Calculate payroll liabilities and ensure compliance with both Jordanian legal requirements and FHI 360 human resources policies, including income tax, social security, health insurance, etc. for FHI 360 staff working on BGA.
• Work with FHI 360s Tax Advisor to stay informed of changes to Jordanian tax laws and ensure proper payment of income tax, social security, office-space related taxes, etc. for FHI 360 staff working on BGA.

Financial Administration:

• Prepare monthly invoices, quarterly accrual reports, annual financial reports and other financial reports for submission to BGA.
• Work with FHI 360 and BGA US- and Jordan-based finance staff to resolve issues, address concerns and respond to requests for financial information.
• Maintain a filing system for the monthly financial imprest including payments and monthly financial reports.
• Verify accuracy of all payment requests and assure proper allocation of expenditures to funding source and expense categories.
• Prepare and submit cash requests for FHI 360 in-country expenses under BGA in coordination with FHI 360 finance team.

Other Administration:

• Handle in-country logistics for FHI 360 staff and consultants travelling to Jordan, e.g. accommodation, transport booking etc.
• Other administrative duties in support of BGA as requested.

Skills and Knowledge:

• Excellent communication and organizational skills
• Able to be to work under pressure to meet deadlines.
• Able to multi-task, re-prioritize and work independently.
• High level of attention to details.
• English and Arabic Proficiency (written and verbal)
• MS Office Proficiency (Word, Excel, PowerPoint, Teams)

Minimum Qualifications:

• A Bachelor's degree or its international equivalent in finance, business administration,
• accounting, or related field.
• Minimum of 5 years of experience working in the international donor sector, preferably for a large, USAID-funded contract.
• Demonstrated experience in procurement and financial management for USG-funded contracts.
• Familiarity with USG and USAID rules and regulations for acquisition (FAR, AIDAR, CFR, etc.).
• Knowledge of GAAP principles and auditing standards.
• Demonstrated interpersonal skills and ability to engage directly with vendors and counterparts.

Duration of Assignment:

Immediate hiring for a one-year contract renewable upon satisfactory performance. The duration of the USAID Business Growth Activity is 5 years, effective September 2021.

Instructions to Apply:

Only the most qualified and suitable candidates will be invited to interviews. Interested qualified individuals may submit their CV, cover letter and three references to [اضغط هنا لمشاهدة البريد اﻹلكتروني] by November 27, 2022. No phone calls will be accepted to inquire about the position. Persons with disabilities are encouraged to apply.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants in a manner consistent with the requirements of applicable local laws.

Deadline for application is November 27, 2022.

للتقدم على الوظيفة