Logistics Officer (Contracting) SC-8 ( Kyiv, Ukraine)
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Career Opportunities: Logistics Officer (Contracting)
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🚩 Vacancy Announcement n°: 177768
📢 Job Title: Logistics Officer ( Contracting)
📌Type of Contract: Service Contract
➡️ Unit / Division: Supply Chain Unit / WFP Ukraine
📍 Duty Station: Kyiv, Ukraine
➡️ Duration: 12 months (renewable)
⏰ Closing date: Sunday 13 November 2022, midnight (Ukraine Time)
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, Twitter.
What will you do in this position?
To collect, analyse and report on information to maximise efficiency of procurement operations and activities.
Why work with us?
The war in Ukraine has left an estimated one in three families without enough food, rising to one in two in some areas of the East and South. More than 6 million Ukrainians have been internally displaced and more than 6 million have left the country. Many of those who remain have lost their livelihoods, especially in areas close to the front lines. Millions who fled their homes to the country’s West are preparing for long-term internal displacement. Many who have returned to liberated areas around the capital, Kyiv, are struggling to rebuild their lives, having run out of money or found their homes reduced to rubble.
WFP is quickly scaling up to support 4.7 million people per month inside Ukraine, using a flexible mix of food and cash assistance. We support people wherever they are, including in areas close to the front line.
This is an opportunity for an exciting and challenging Human Resources role in a multi-cultural, hardworking, fun and interdisciplinary HR team. In addition, we offer:
➡️ Meaningful and impactful careers:
Our day-to-day work makes a difference in the lives of the people we serve
➡️ Continuous learning and training:
We provide learning tools for our staff to continually develop their careers
➡️ Multicultural and stimulating work environment:
We encourage gender and cultural diversity to make our teams stronger
Join us to make a difference in Ukraine, watch this video to know more about us!!
How can you make a difference?
- Contribute to the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies, and plans, to achieve operational cost efficiency, agility, reliability, and quality and to support national capacity strengthening.
- Contribute to country context analyses and management of end-to-end operational supply chain and retail networks, to support addressing operational supply chain challenges and obtaining operational optimization.
- Contribute to the implementation of supply chain operations, initiatives, and services to ensure a timely, cost-effective, and integrated approach with core activities and services.
- Collect and analyze data and put together reports highlighting opportunities for improvement and effective operationalization of the supply chain within the area of responsibility.
- Preparation and overall processing of Request for Quotations (RFQ) for all contracts required for the implementation of WFP Logistics operations in Ukraine and the same disseminated as per WFP approved systems (INTEND).
- Ensure the organization of all required meetings related to the contracting process.
- LSMA (Logistics Service Market Assessment + Analysis) – conduct and coordinate the LSMA exercise for Ukraine CO.
- Maintain the Contracting office’s Project Management for all unit activities including Planning, dashboard building, and reporting.
- Prepare and disseminate information regarding contract status and any other required information including but not limited to Logistics Contracting Committee (LCC) minutes, Expression of Interest (EOI), Contract Awards, and Note for Record (NFR) documents
- Evaluate documentation received from companies aspiring to be included in WFP shortlist and present findings to the Supply Chain Officer.
- Evaluate offers received for various RFQs and present findings to the Supply Chain Officer.
- Draft or assist in drafting any other correspondence from the Contracting Unit of an official nature or for internal purposes.
- Monitor contract validity dates and other relevant information regarding each contract.
- Ensure advertisement, receipt of documentation, and short-listing of prospective service providers where applicable.
- Contribute to the performance evaluation process.
- Develop contract management tools, templates, methods, and processes for contracts. Maintain database of information related to the contracts and perform trend analysis of historical data related to contracts and transport data.
- Transform and modernize contracting processes by making use of new technologies through increased automation.
To join us in saving lives, changing lives, you will have for…
Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting, or another relevant field, or First University degree with additional relevant work experience and/or training/courses.
Language: Fluency (oral and written) in the English language and the duty station’s language.
Experience: At least one (1) year of postgraduate professional experience in one or more of the transportation and ancillary sectors: port operations, shipping, clearing and forwarding, air operations, large-scale road/rail transport, and distribution management.
Knowledge and Skills :
⦁ Experience in analyzing operational context and trends.
⦁ Experience in supporting analytical and conceptual work on supply chain strategy and implementation.
⦁ Experience in designing plans and operational scenarios in collaboration with key internal and external stakeholders
⦁ Experience in analyzing end-to-end supply chain operations.
⦁ Experience working with supply chain information systems.
⦁ Experience in troubleshooting and solving operational issues.
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Before you apply…
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Ukraine. Qualified female applicants are especially encouraged to apply. CV and cover letter must be submitted in English language.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
