Procurement Officer (Cash Based Transfers) NOA – Maputo, Mozambique
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ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The World Food Programme (WFP) is United Nations frontline agency in the fight against hunger.
WFP is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience by assisting almost 100 million people in around 83 countries each year.
WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations. WFP Mozambique is working with the Government and humanitarian partners to strengthen the resilience of the Country’s most vulnerable population and to map a more prosperous and sustainable future for the next generation.
The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school.
JOB PURPOSE
This position is located in WFP Mozambique Country Office based in Maputo, Under the direct supervision of the Procurement Officer and/or Head of Procurement, the incumbent is expected to demonstrate responsibility and initiative to respond independently to queries and problems with only general guidance.
There is a requirement to use judgment in dealing with unforeseen problems on daily basis.
Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided.
Job holders supervise, provide technical advice, coach and coordinate a team of support staff.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Plan, manage and provide senior management with technical advice on CBT procurement activities, following rules, procedures and regulations;
2. Work in close collaboration with internal counterparts to align CBT procurement activities as per corporate guidance with wider programmes and ensure a coherent approach to meeting different transfer mechanisms;
3. Conduct market intelligence on Financial Service Provision, Supply Chain for CBT activities, and prepare reports;
4. Monitor the performance of cash-based transfer (CBT) implementation upon the shift from one modality to the other as per the established scale-up plan;
5. Actively engage with the local business community to ensure continuity of service and inclusion of additional actors as required;
6. Manage development of procurement plan and implementation of Local and Regional Food Procurement Policy with special attention towards linking Traders/Retailers/Food processors with Smallholder Farmers/Groups;
7. Manage local procurement of Financial Service and recommend cost-effective purchases, for Procurement Authority authorization;
8. Manage procurement programs and operational activities, (e.g., issue tenders, evaluate offers and negotiate/award contracts), following standard procurement processes and contribute towards successful procurement of Financial Service, as well as Goods and Services;
9. Develop and prepare standard contracts for the procurement of Financial Service and Cash-Based Transfer (CBT) modalities. Manage and coordinate negotiations with all interested parties including contract disputes and claims;
10.Follow-up on provision of purchased services, and evaluation of service providers and Retailers contracted for Cash-Based Transfer (CBT) services;
11.Collate data and prepare accurate, consistent and timely reports on procurement of Financial Services including Cash-Based Transfers (CBT), and ensure that best practices / lessons learnt are captured. Provide input to Programme Unit for the preparation of Donor Reports;
12.Assess market for potential Financial Service Providers and Retailers; and support maintenance of suppliers database for the same;
13.Manage training of WFP staff to take a strategic and proactive approach to the procurement of Financial Service and CBT related services. Guide and supervise staff as required;
14.Follow standard emergency preparedness practices to enable WFP quickly deploy service provision for different transfer modalities to affected areas at the onset of the crisis;
15.Perform other duties as require.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal, Accounting or other relevant field.
Master's Degree in in any of the above fields (is an advantage).
Experience: At least Five years of professional progressive professional experience coordinating procurement processes with different stakeholders.
At least One years of post-graduate years of professional experience procurement of Good & Services including procurement of financial services with a background and interest in international humanitarian development.
Demonstrated experience coordinating procurement processes with other units/ teams (e.g., logistics, ICT, Administration).
Language: Fluency (level C) in both English and Portuguese Language.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience handling routine transactions/ purchase of commodities/goods/services.
• Experience developing timelines and cost reports for suppliers (e.g. retailers, wholesalers and traders).
• Demonstrated experience coordinating procurement processes with other units/ teams (e.g., logistics, ICT, Administration).
WFP LEADERSHIP FRAMEWORK – OUR BEHAVIOUR MATTERS
- Leads by Example with Integrity
Lives WFP values and shows humanity and integrity by role modelling care for others
- Drives Results and Delivers on Commitments
Delivers on commitments and adapts readily to change
- Fosters Inclusive and Collaborative Teamwork
Is inclusive and collaborative, and contributes to a culture of learning and personal growth
- Applies Strategic Thinking
Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things
- Builds and Maintains Sustainable Partnerships
Builds and nurtures external partnerships & collaborates with partners to deliver common objectives
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Tendering & Contracting | Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality). |
| Vendor Management | Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria. |
| Commodity/Product/Service Intelligence | Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices. |
| Systems & Reporting | Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making. |
| Ethics & Compliance | Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings. |
TERMS AND CONDITIONS
Position Title: Procurement Officer (Cash Based Transfers) NOA
Contract Type: Fixed Term
Number of positions: 1
Contract Duration: 12 months
Duty Station: Maputo
This position is applicable only to Mozambican Nationals.
Female and qualified applicants are highly encouraged to apply.
DEADLINE FOR APPLICATIONS
7th November 2022
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
