Finance Intern

JOB TITLE :

Finance Intern

LOCATION :

Amman and field visits as needed, Jordan

REPORTING TO:

Finance Manager

OVERALL PURPOSE:

Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care the Finance Intern supports many of the financial activities of the programme.

On a day-to-day basis the Finance Intern carries out a variety of accounting functions required to ensure that the financial needs of the programme are met and that all financial transactions are carried out and recorded accurately, timely and in accordance with donor, HQ and Medair Jordan guidelines.

PROJECT OVERVIEW:

In Jordan, approximately 85% of Syrian refugees are living in host communities where they are renting accommodation and trying to survive without the level of services offered in formal camp settings. Medair is working to help support host communities and refugee families who are not living in camps through providing cash, NFI, shelter, health and nutrition support to meet essential needs of the most vulnerable and increase their protection and resilience.

FUNCTIONAL LINKS

Internal:

• Finance and HR Mangers
• HR Officer and Finance Officers
• Cash and Health project staff
• Other Medair management, project and support staff

KEY RESPONSIBILITIES:

Finances and Accounting

• Carry out the day-to-day accounting functions of the programme including, but not limited to:

1. Support with handing in-country cash that necessary security measures are in place and are being followed
2. Conducting regular cash counts, verifying amounts held and reporting any discrepancies
3. Providing colleagues with needed amounts to paying suppliers invoices.
4. Supporting colleagues in cash handling and financial transactions.
5. Contribute to ensuring all financial transactions are carried out in accordance with the Medair guidelines and procedures.
6. Enter financial transactions timely in Medair’s templets.

• Support with weekly & monthly accounting functions of the programme including, but not limited to:

1. Produce accurate weekly accounts within the agreed timeframe, including the compilation and finalisation of weekly expense for designated account.
2. Support the programme teams with the Cash Assistance programming and distributions.
3. Report immediately any possible fraud or theft to the Finance Manager.

Administration

• Support with ensuring a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with Medair requirements.
• Timely monthly scanning of all financial transactions.

Communication

• Maintain open and frequent communication, where applicable, with the Finance Manager and Finance Officer s concerning all financial issues
• Support with ensuring colleagues are informed of the required finance procedures, and be available to answer any finance related questions.

Quality Management

• Treat personal-, financial- and programme data with confidentiality.
• Remain flexible to assist in other duties or other tasks as required.

QUALIFICATION / EXPERIENCE:

Qualification

ESSENTIAL:

Diploma in accounting or equivalent

DESIRABLE:

– Bachelor’s degree in accounting or equivalent

Work Experience

DESIRABLE:

1 years of experience in finance.

Languages

DESIRABLE:

Proficient in English.

IT

ESSENTIAL:

Good working knowledge of Microsoft Excel, Word and Outlook.

SKILLS / ATTRIBUTES:

Motivation

ESSENTIAL:

Enjoys a challenge, works hard to achieve objectives, compassionate.

DESIRABLE:

Enthusiastic, self-motivated.

Team building

ESSENTIAL:

Team-player with good inter-personal skills and clear communicator.

DESIRABLE:

Encouraging, supportive.

Adaptability and Desire to learn

ESSENTIAL:

Capacity to work under pressure and manage personal stress levels.

Able to prioritise work to meet deadlines.

DESIRABLE:

Willingness to be stretched professionally & personally.

Technical expertise

ESSENTIAL:

Excellently organised and structured.

Good attention to detail, accurate.

Problem solving ability.

Competent with administrative tasks.

JOB COMMITMENT

Working Location:

Based in Amman with some travel to other governorates.

Starting date:

ASAP

Duration of commitment:

6 months

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