jetpack domain was triggered too early. This is usually an indicator for some code in the plugin or theme running too early. Translations should be loaded at the init action or later. Please see Debugging in WordPress for more information. (This message was added in version 6.7.0.) in /home/wathefty/public_html/jobs/wp-includes/functions.php on line 6170rank-math domain was triggered too early. This is usually an indicator for some code in the plugin or theme running too early. Translations should be loaded at the init action or later. Please see Debugging in WordPress for more information. (This message was added in version 6.7.0.) in /home/wathefty/public_html/jobs/wp-includes/functions.php on line 6170advanced-ads domain was triggered too early. This is usually an indicator for some code in the plugin or theme running too early. Translations should be loaded at the init action or later. Please see Debugging in WordPress for more information. (This message was added in version 6.7.0.) in /home/wathefty/public_html/jobs/wp-includes/functions.php on line 6170Documents Management Specialist (Qatari National)\t<\/p>\n
The document specialist is responsible for receiving, control, security, recording, accessibility, and timeliness of organizational documents such as policies, procedures, guidelines, forms, templates, and training materials. Ensure quality and compliance with organization policies and procedures with regards to document management.<\/p>\n
Strategic Responsibilities<\/p>\n
1. Proactively seek problem prevention measures to ensure business operational and continuity<\/p>\n
2. Perform process re-engineering to optimize business processes<\/p>\n
3. Map business requirements to the organization strategic goals and objectives<\/p>\n
4. Ensure adapted and implemented KPI\u2019s are met<\/p>\n
5. Identify opportunities for continuous improvement to enhance performance and quality of work with a view of stakeholders\u2019 expectations.<\/p>\n
Operational Responsibilities<\/p>\n
1. Perform the role of the custodian of Document Control system(s), policies, and standards and liaise with other document control functions on operational standards<\/p>\n
2. Review the completeness and correctness of all documents belonging to a respective function \/ directorate<\/p>\n
3. Conduct end to end business analysis and design of content lifecycle management within DMS electronic file system.<\/p>\n
4. Design and deploy firm information document governance, email, security and privacy policies related to content in the DMS.<\/p>\n
5. Help develop and enforce documentation design, review, and storage guidelines<\/p>\n
6. Ensure that organizational documents go through a documented and approved review-and-approval process before being stored.<\/p>\n
7. Designing, documenting, implementing and deploying implementations of DMS system.<\/p>\n
8. Ensure follow-up with concerned stakeholders on missing signatures, addendums, and other documentation. Receive, sort, and examine all incoming and outgoing documents (including external and all internal related documents)<\/p>\n
9. Collect and archive all documentation including confidential documents, and share \/ circulate on need basis<\/p>\n
10. Develop key search string references for all documentation uploaded into system to ease process of searching for documents<\/p>\n
11. Ensure the security, accessibility, and proper distribution of organizational documents.<\/p>\n
12. Distribute documents to internal and external parties and as required by stakeholders<\/p>\n
13. Ensure adherence to standards and procedures, in:<\/p>\n
a. Scanning and uploading live documents<\/p>\n
b. Setting search attributes for each file to ensure ease of retrieval<\/p>\n
c. Ensuring bulk scanning processing<\/p>\n
d. Distributing documents to internal and external parties<\/p>\n
14. Perform and document regular Access Review and audit activities<\/p>\n
Bachelor degree in Business Administration or Computer Science relevant degree<\/p>\n
Minimum of 6 years\u2019 experience in document management and document management systems<\/p>\n
Minimum of 2 years\u2019 experience as Document Manager or a Head Position<\/p>\n
Minimum of 3 years\u2019 experience in IT
Experience in content management systems software is preferred
Experience in software design and development is plus<\/p>\n