jetpack domain was triggered too early. This is usually an indicator for some code in the plugin or theme running too early. Translations should be loaded at the init action or later. Please see Debugging in WordPress for more information. (This message was added in version 6.7.0.) in /home/wathefty/public_html/jobs/wp-includes/functions.php on line 6260rank-math domain was triggered too early. This is usually an indicator for some code in the plugin or theme running too early. Translations should be loaded at the init action or later. Please see Debugging in WordPress for more information. (This message was added in version 6.7.0.) in /home/wathefty/public_html/jobs/wp-includes/functions.php on line 6260advanced-ads domain was triggered too early. This is usually an indicator for some code in the plugin or theme running too early. Translations should be loaded at the init action or later. Please see Debugging in WordPress for more information. (This message was added in version 6.7.0.) in /home/wathefty/public_html/jobs/wp-includes/functions.php on line 6260We are the world\u2019s leading premium drinks company with an outstanding collection of brands, such as Johnnie Walker, Smirnoff, Baileys, Captain Morgan, Tanqueray and Guinness. Our purpose \u2013 Celebrating life, every day, everywhere \u2013 has an important role in our company, for our people, our diversity, and our brands, in how we perform and how we create shared value.<\/p>\n
Purpose of the Role<\/strong>: To provide proficient administrative assistant support to senior leaders in our business. This is a varied and challenging role which requires a high degree of pro-activity, flexibility, initiative and confidentiality.<\/p>\n Job Description<\/strong><\/p>\n To provide efficient and effective logistical, financial and administrative support and ensure that the corporate office maintains standard Guinness systems and best practices for logistics, finance and administration functions in compliance with corporate policies and procedures. Administrative Assistant roles at Guinness are critical to the smooth running of our business; it is a varied role, with ample opportunities to grow and maximize the impact of the leaders and teams you support. The world of work is changing, and the ways in which you can contribute to the success of the business is also. Getting to grips and understanding the business areas you support will be key, in order to support your leaders, their meetings, projects and the general business environment. Whilst this role is intended to support the Guinness Global Brand Director roles, our teams and leaders constantly evolve and as such, you may be reassigned to support a different leader (or group of leaders) to those originally advertised.<\/p>\n Key Responsibilities <\/strong><\/p>\n \u2022 Provides assistance with all administrative and clerical tasks for assigned leaders and staff.<\/p>\n \u2022 Effective diary management – emphasis on anticipating needs and understanding priorities.<\/p>\n \u2022 Management\/co-ordination of functional specific projects and administration.<\/p>\n \u2022 Co-ordination of data and preparation of relevant business reports and presentations.<\/p>\n \u2022 Ensure all Purchase Orders, invoices and expenses are completed in a timely, accurate and compliant manner.<\/p>\n \u2022 Travel, visa and accommodation management and co-ordination.<\/p>\n \u2022 Timely management of expenditure via Concur, ensuring a thorough filing and reference system is in place.<\/p>\n \u2022 Management and organization of internal and external events e.g. conferences, meetings, events.<\/p>\n \u2022 Meeting space management and bookings.<\/p>\n \u2022 Produce and distribute correspondence memos, letters, faxes, and forms.<\/p>\n \u2022 Organize and schedule appointments and meetings.<\/p>\n \u2022 Answer and direct incoming calls.<\/p>\n \u2022 Utilize various reporting systems to create cross category and client reporting.<\/p>\n \u2022 Support other administrative tasks and projects for the team when required; Core administrative skills.<\/p>\n \u2022 In addition there may be asks from the broader leadership community where there are critical, ad-hoc or set piece meetings that need to be arranged<\/p>\n Competencies and Key Requirements:<\/strong><\/p>\n \u2022 Highly organized and self-motivated, with an ability to anticipate, effectively prioritize and progress workload.<\/p>\n \u2022 Adopt a growth mindset approach to new projects \/ building new capabilities \/ in the face of change.<\/p>\n \u2022 Appetite to learn new tools and technologies to unlock capacity for team and leaders – anticipating needs, utilizing best practice tools and technology to drive effectiveness.<\/p>\n \u2022 Be creative and proactive in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work.<\/p>\n \u2022 Continually demonstrate high standards and accountability in terms of planning, quality and accuracy of work outputs to meet challenging timescales.<\/p>\n \u2022 Utilize exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks, face to face and virtually.<\/p>\n \u2022 Demonstrate a high level of integrity, compliance and confidentiality at all times.<\/p>\n \u2022 Ability to work well under pressure and meet deadlines.<\/p>\n \u2022 Willingness to perform a variety of duties\/tasks including often going above and beyond the day to day requirements to ensure a smooth running of business activities.<\/p>\n \u2022 A good problem solver with a positive nature.<\/p>\n \u2022 Able to forge strong relationships across the administrative community to leverage experience and provide cover as needed<\/p>\n \u2022 Excellent time management skills and ability to multi-task and prioritize work.<\/p>\n Qualifications & Experience:<\/strong><\/p>\n \u2022 Minimum HND, Bachelors, Post graduate qualification or equivalent with at least 3 years administrative experience.<\/p>\n \u2022 Minimum 3+ year\u2019s administrative experience that includes providing support to a senior leader of an organization.<\/p>\n \u2022 Participation in an approved accelerated development, fellowship or rotational program may be considered in lieu of experience.<\/p>\n \u2022 Intermediate to advanced PC software Application skills (Excel, Word, Outlook), required.<\/p>\n \u2022 Demonstration of high performance in a PA, Administrative Assistant or Team Assistant role.<\/p>\n \u2022 Experience in Microsoft suite usage and technology and digital savvy, proficient in digital and virtual meeting tools.<\/p>\n \u2022 Ideally proficient in the relevant functional systems e.g. Workday.<\/p>\n