Business Support Assistant (Archiving), SSA-4<\/p>\n

\ud83d\udc49 Vacancy Announcement n\u00b0: 829095<\/p>\n

\ud83d\udce2 Job Title: Business Support Assistant (Archiving), SSA-4<\/p>\n

\ud83d\udcccType of Contract: Special Service Agreement<\/p>\n

\u2b50 Grade: Level 4<\/p>\n

\u2705 Unit \/ Division: Management Services Unit<\/p>\n

\u26a1 Duty Station: Dakar <\/p>\n

\u2728 Duration: 03 Months (the duration may be extended depending on needs).<\/p>\n

\u23f0 Closing date: 31 July 2023<\/p>\n

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and\/or expression, sexual orientation, religion or belief, HIV status or disability.<\/p>\n

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. Female Candidates are strongly encouraged to apply.<\/p>\n

ABOUT WFP<\/p>\n

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world\u2019s largest humanitarian organization, operates in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability, and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger. At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high-performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. <\/p>\n

To learn more about WFP, visit our website: UN World Food Programme (WFP), and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.<\/p>\n

PURPOSE:<\/p>\n

This position is based in the WFP Regional Bureau for Western Africa in Dakar (RBD), Senegal. The Regional Bureau covers a wide range of countries in Western Africa, and provides strategic guidance, political\/technical support and direction for WFP operations and programmes in the region, which is a mix of culture, people, and diversity. <\/p>\n

WFP is getting ready to relocate to UN House Senegal in Diamniadio, along with other UN agencies based in Dakar, Senegal, and is taking the opportunity to reorganize its records and carry out physical and electronic archiving. <\/p>\n

The incumbent of this position will coordinate and provide high-quality document archiving services to all units of the RBD and Senegal Country Offices in Dakar. The process will need to be guided by the WFP's current data retention policy and taxonomy. The incumbent should take initiatives, work independently, and use common sense to manage possible contingencies and problems. <\/p>\n

ACCOUNTABILITIES\/RESPONSIBILITIES:<\/p>\n

Under the direct supervision of the UN Reform focal point (Management Services – Administration Unit), the incumbent will be responsible for (not all-inclusive, nor exhaustive): <\/p>\n

\n
1. Analyze the procedures for archiving and storing physical documents and the infrastructure set up by WFP. <\/li>\n
2. Provide a mixed physical and digital document management solution in accordance with WFP's archiving system and manual. <\/li>\n
3. Prepare a plan on how the archiving will be conducted. <\/li>\n
4. Ensure the smooth running of the project and completion of tasks on time. <\/li>\n
5. Effectively manage documents, based on WFP taxonomy, with respect to identification, classification, labeling and physical and digital storage. <\/li>\n
6. Liaise with WFP headquarters and the Regional Bureau for better coordination to comply with WFP procedures. <\/li>\n
7. Maintain a tracking of the related tasks. <\/li>\n
8. Provide weekly communication\/reporting on the progress of the archiving project. <\/li>\n
9. Identify any issue and inform the supervisor on time while proposing solutions to identified problems. <\/li>\n
10. Provide monthly reports on the progress of the project. <\/li>\n
11. Develop the Standard Operating Procedures (SOP) for RBD Office records management. <\/li>\n
12. Share skills and knowledge with staff on document storage and archiving techniques to ensure ownership post-mission. <\/li>\n
13. Provide an end-of-mission report. <\/li>\n<\/ol>\n

    QUALIFICATIONS & EXPERIENCE REQUIRED:<\/p>\n

    Education: Completion of secondary school education and training or certification in archiving and document management.<\/p>\n

    Experience:<\/p>\n

    You have:<\/p>\n

    A minimum of four (4) years of experience in delivering administration services in physical and electronic archiving is mandatory. <\/p>\n

    Languages:<\/p>\n

    Fluency (level C in reading, writing and speaking) in French and intermediate level (level B) in English<\/p>\n

    Deadline for application: 31 August 2023<\/p>\n

    WFP Value Proposition<\/p>\n

    \n
    • Meaningful and impactful careers – Our day-to-day work makes a difference in the lives of the people we serve.<\/li>\n
    • Continuous learning and training – We provide learning tools for our staff to continually develop their careers.<\/li>\n
    • Multicultural and stimulating working environment – We encourage gender and cultural diversity to make our teams stronger.<\/li>\n<\/ul>\n

      PLEASE READ THIS BEFORE YOU APPLY<\/p>\n

      \n
      • All employment decisions are made based on organisational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.<\/em><\/li>\n
      • No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Join Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.<\/em><\/li>\n
      • Female applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV\/AIDS status.<\/em><\/li>\n
      • Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance<\/li>\n
      • WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.<\/li>\n
      • WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.<\/li>\n
      • All selected candidates will be expected to adhere to WFP\u2019s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment<\/li>\n<\/ul>\n

        QUALIFIED FEMALE CANDIDATES ARE HIGHLY ENCOURAGED TO APPLY<\/p>\n

        Special recommendation <\/p>\n

        Before you apply, please confirm that<\/p>\n

        \n
        • You have the experience we are looking for<\/li>\n
        • You possess the academic requirements<\/li>\n
        • Your on-line profile and CV are correct, accurate and up to date, (your CV should include your employment history, academic qualifications, and language skills. <\/li>\n<\/ul>\n

          Version Francaise<\/p>\n

          Titre du poste : Business Support Assistant \/ Archiviste <\/p>\n

          Type de contrat : SSA (Special Service Agreement) <\/p>\n

          Dur\u00e9e du contrat : 3 mois (renouvelable) <\/p>\n

          Lieu d'affectation : Dakar, Bureau R\u00e9gional pour l'Afrique de l'Ouest <\/p>\n

          Postuler avant: 31 Aout 2023<\/p>\n

          OBJECTIF DE LA MISSION <\/p>\n

          Ce poste est bas\u00e9 dans notre Bureau R\u00e9gional pour l'Afrique de l'Ouest \u00e0 Dakar (RBD), au S\u00e9n\u00e9gal. RBD couvre un ensemble diversifi\u00e9 de pays d'Afrique de l'Ouest et fournit une orientation strat\u00e9gique, un soutien politique\/technique et une direction pour les op\u00e9rations et activit\u00e9s du PAM dans les pays de la r\u00e9gion, qui est un m\u00e9lange de cultures et de personnes. <\/p>\n

          A l\u2019instar des autres agences des Nations Unies \u00e0 Dakar, au S\u00e9n\u00e9gal, le PAM se pr\u00e9pare \u00e0 d\u00e9m\u00e9nager \u00e0 la Maison des Nations Unies S\u00e9n\u00e9gal, \u00e0 Diamniadio, et saisit l'occasion pour r\u00e9organiser la gestion de ses documents et proc\u00e9der \u00e0 un archivage physique et \u00e9lectronique. <\/p>\n

          Le titulaire de cette position aura \u00e0 coordonner et \u00e0 fournir des services d\u2019archivage et de gestion des documents de haute qualit\u00e9 gard\u00e9s aupr\u00e8s des diff\u00e9rentes unit\u00e9s du bureau. Il devra \u00eatre guid\u00e9 par la politique actuelle du PAM en mati\u00e8re de conservation des donn\u00e9es, prendre des initiatives, travailler avec autonomie et faire preuve de bon sens pour g\u00e9rer d\u2019\u00e9ventuels impr\u00e9vus. <\/p>\n

          PRINCIPALES T\u00c2CHES ET RESPONSABILIT\u00c9S <\/p>\n

          Sous la supervision directe du point focal de la R\u00e9forme des Nations Unies (Unit\u00e9 Management Services – Administration), le titulaire du poste sera charg\u00e9 des t\u00e2ches suivantes (liste non exhaustive) : <\/p>\n

          \n
          1. Analyser les Sous la supervision directe de l'administrateur principal des services de gestion (MS- Administration), le titulaire du poste sera charg\u00e9 des t\u00e2ches suivantes (liste non exhaustive) : d'archivage et de stockage des documents physiques et l\u2019infrastructure mise en place par le PAM <\/li>\n
          2. Proposer une solution mixte de gestion physique et digitale des documents conform\u00e9ment aux syst\u00e8me et manuel d\u2019archivage du PAM <\/li>\n
          3. Pr\u00e9parer le plan de mise en oeuvre du projet <\/li>\n
          4. Assurer le bon d\u00e9roulement du projet <\/li>\n
          5. Ex\u00e9cuter toutes les t\u00e2ches dans les d\u00e9lais impartis <\/li>\n
          6. G\u00e9rer efficacement les documents, sur la base de la taxonomie du PAM, en ce qui concerne l'identification, la classification, l'\u00e9tiquetage et le stockage physique et num\u00e9rique. <\/li>\n
          7. Assurer la liaison avec le si\u00e8ge du PAM et le bureau r\u00e9gional pour une meilleure coordination afin de respecter les proc\u00e9dures propres au PAM <\/li>\n
          8. Effectuer le suivi des t\u00e2ches connexes <\/li>\n
          9. Produire une communication hebdomadaire sur l'\u00e9tat d'avancement du projet <\/li>\n
          10. Identifier les goulots d\u2019\u00e9tranglements, en informer le superviseur \u00e0 temps tout en proposant des solutions aux probl\u00e8mes identifi\u00e9s <\/li>\n
          11. Produire des rapports mensuels sur le projet <\/li>\n
          12. Elaborer le document contenant les proc\u00e9dures op\u00e9rationnelles standards pour la gestion des archives commun\u00e9ment appel\u00e9 Standard Operating Proc\u00e9dures (SOP) <\/li>\n
          13. Renforcer les comp\u00e9tences et les capacit\u00e9s du personnel en mati\u00e8re de techniques de stockage et d'archivage des documents, afin d'assurer l'appropriation du syst\u00e8me d\u2019archivage apr\u00e8s la mission. <\/li>\n
          14. Produire un rapport de fin de mission <\/li>\n<\/ol>\n

              QUALIFICATIONS ET EXP\u00c9RIENCE REQUISES <\/p>\n

              FORMATION <\/p>\n

              Enseignement secondaire. <\/p>\n

              Une formation acad\u00e9mique et un dipl\u00f4me en archivage sont requis. <\/p>\n

              EXP\u00c9RIENCE ET ATOUT <\/p>\n

              \n
              • \u2022 Avoir 4 ans d\u2019exp\u00e9rience en archivage physique et \u00e9lectronique <\/li>\n
              • \u2022 Avoir une exp\u00e9rience et une bonne compr\u00e9hension du fonctionnement administratif des Nations Unies et \u00eatre sensibilis\u00e9 sur les questions de d\u00e9veloppement humanitaire international est un atout <\/li>\n
              • \u2022 \u00catre organis\u00e9, capable de travailler sous pression et de fa\u00e7on ind\u00e9pendante <\/li>\n
              • \u2022 Bonne gestion du temps et respect des d\u00e9lais <\/li>\n<\/ul>\n

                LANGUE <\/p>\n

                Ma\u00eetrise de la langue fran\u00e7aise orale et \u00e9crite (niveau C) et connaissance interm\u00e9diaire de l\u2019anglais.<\/p>\n

                Apply For Job<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

                Business Support Assistant (Archiving), SSA-4<\/p>\n

                \ud83d\udc49 Vacancy Announcement n\u00b0: 829095<\/p>\n

                \ud83d\udce2 Job Title: Business Support Assistant (Archiving), SSA-4<\/p>\n

                \ud83d\udcccType of Contract: Special Service Agreement<\/p>\n

                \u2b50 Grade: Level 4<\/p>\n

                \u2705 Unit \/ Division: Management Services Unit<\/p>\n

                \u26a1 Duty Station: Dakar <\/p>\n

                \u2728 Duration: 03 Months (the duration may be extended depending on needs).<\/p>\n

                \u23f0 Closing date: 31 July 2023<\/p>\n

                WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and\/or expression, sexual orientation, religion or belief, HIV status or disability.<\/p>\n

                WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. Female Candidates are ..<\/p>\n","protected":false},"author":2,"featured_media":40604,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_ti_tpc_template_sync":false,"_ti_tpc_template_id":"","spay_email":"","footnotes":""},"categories":[3,26],"tags":[],"class_list":["post-490193","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-3","category---wfp"],"jetpack_featured_media_url":"https:\/\/wathefty.com\/jobs\/wp-content\/uploads\/2022\/07\/\u0648\u0638\u0627\u0626\u0641-\u0627\u0644\u0623\u0631\u062f\u0646.png","_links":{"self":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts\/490193","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/comments?post=490193"}],"version-history":[{"count":0,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts\/490193\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/media\/40604"}],"wp:attachment":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/media?parent=490193"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/categories?post=490193"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/tags?post=490193"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}