Administration Officer<\/strong><\/p>\n

Scope of Work<\/strong><\/p>\n

Position Description<\/strong><\/p>\n

We are seeking a highly organized and proactive admirative assistant to manage the day-to-day administrative affairs at our office in Amman – Jordan, where she will handle the following duties:<\/p>\n

Key Duties and Responsibilities<\/strong><\/p>\n

\n
• Manage Reception Office<\/strong>: Receive visitors, calls, mail, shipments, and manage logistics with the office boy and drivers<\/li>\n
• Manage office operations<\/strong>: Oversee daily office activities, including managing office supplies, equipment, and facilities maintenance<\/li>\n
• Prepare and Save Correspondence in both Arabic and English professional languages<\/li>\n
• Procurement<\/strong>: Assist in obtaining offers for services and purchases, negotiating prices, keeping a database for vendors and suppliers, keeping a log of professional subscriptions and membership and maintaining renewals<\/li>\n
• Office Supplies & Stationery<\/strong>: Obtain offers, order and custody of all office supplies and stationery and printing material<\/li>\n
• Travels<\/strong>: Arrangement of air flights, accommodation, per diems, and transportation according to the company policies and templates, fill out travel requests, and receive receipts and ticket stubs from staff upon return<\/li>\n
• Site Visits<\/strong>: Arrange site visits for staff to specific projects and fill the required forms<\/li>\n
• Meetings and Workshops<\/strong>: Arrange meetings, trainings, workshops, scoping sessions, hospitality requirements, printing material, agendas, list of invitees, and support in installing meeting equipment (Data show, virtual meetings invite, etc.)<\/li>\n
• Office Maintenance<\/strong>: Ensure required maintenance is arranged in the office for equipment (Printers, Photocopier, IT software and equipment)<\/li>\n
• Secretarial Support<\/strong>: provide support to supervisors and colleagues in general secretarial work (Printing and photocopying, Typing, translating, filing and archiving, etc.)<\/li>\n
• Maintain required databases<\/strong>: Data collection and retrieval<\/li>\n
• Communication<\/strong>: Serve as the point of contact for internal communication.<\/li>\n
• Perform other related duties as required and assigned<\/li>\n<\/ul>\n

  Qualifications and Competencies<\/strong><\/p>\n

  \n
  • A university degree in administration, economics, or any related field<\/li>\n
  • Minimum of 3 years of experience<\/li>\n
  • Excellent in MS Office (Excel, Word, PPT, Outlook)<\/li>\n
  • Excellent command in both Arabic and English (Written and Spoken)<\/li>\n
  • Strong interpersonal and communication Skills<\/li>\n
  • Strong Organization skills<\/li>\n
  • Strong problem-solving skills and ability to make sound decisions<\/li>\n<\/ul>\n

    \u0644\u0644\u062a\u0642\u062f\u064a\u0645 \u0639\u0644\u0649 \u0627\u0644\u0648\u0638\u064a\u0641\u0629 \u0645\u0646 \u062e\u0644\u0627\u0644 \u0627\u0644\u0645\u0648\u0642\u0639 \u0627\u0644\u0623\u0635\u0644\u064a<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

    Administration Officer<\/p>\n

    Scope of Work<\/p>\n

    Position Description<\/p>\n

    We are seeking a highly organized and proactive admirative assistant to manage the day-to-day administrative affairs at our office in Amman – Jordan, where she will handle the following duties:<\/p>\n

    Key Duties and Responsibilities<\/p>\n

    \tManage Reception Office: Receive visitors, calls, mail, shipments, and manage logistics with the office boy and drivers
    \n\tManage office operations: Oversee daily office activities, including managing office supplies, equipment, and facilities maintenance
    \n\tPrepare and Save Correspondence in both Arabic and English professional languages
    \n\tProcurement: Assist in obtaining offers for services and purchases, negotiating prices, keeping a database for vendors and suppliers, keeping a log of professional subscriptions and membership and maintaining renewals
    \n\tOffice Supplies & Stationery: Obtain offers, order and custody of all office supplies and stationery and printing material
    \n\tTravels: Arrangement of air f..<\/p>\n","protected":false},"author":2,"featured_media":40604,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_ti_tpc_template_sync":false,"_ti_tpc_template_id":"","spay_email":"","footnotes":""},"categories":[43,3],"tags":[],"class_list":["post-448216","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-_","category-3"],"jetpack_featured_media_url":"https:\/\/wathefty.com\/jobs\/wp-content\/uploads\/2022\/07\/\u0648\u0638\u0627\u0626\u0641-\u0627\u0644\u0623\u0631\u062f\u0646.png","_links":{"self":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts\/448216","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/comments?post=448216"}],"version-history":[{"count":0,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts\/448216\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/media\/40604"}],"wp:attachment":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/media?parent=448216"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/categories?post=448216"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/tags?post=448216"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}