Job holders report to the National Procurement Officer and responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines\/practices. Job holders are able to recommend straightforward courses of action to staff and may allocate tasks and technically support other staff.<\/p>\n

JOB PURPOSE<\/h2>\n

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.<\/p>\n

KEY ACCOUNTABILITIES (not all-inclusive)<\/h2>\n

1-Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.<\/p>\n

2-Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at best value to WFP.<\/p>\n

3-Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder to enable the swift purchase of goods and services.<\/p>\n

4-Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.<\/p>\n

5-Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.<\/p>\n

6-Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.<\/p>\n

7-Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.<\/p>\n

8-Filing all procurement documents electronically as well as hard copies.<\/p>\n

9-Handling all activities related to the vendor database management including sourcing for additional suppliers<\/p>\n

10-Ensure that all registered suppliers meet the set WFP criteria for registration.<\/p>\n

11-Analysis of the suppliers' performance evaluation and use this in the review of the vendor database.<\/p>\n

12-Any other tasks as the supervisor deems necessary<\/p>\n

STANDARD MINIMUM QUALIFICATIONS<\/h2>\n

Education: Desirable, Bachelor\u2019s degree in business administration, finance, supply chain, or related fields. Minimum, completion of secondary school education with specialised training or relevant post-secondary certificate in the related functional area.<\/p>\n

Experience: Five years of progressively responsible support experience on procurement activities, supply chain or other related fields. Preferably with a UN agency or an INGO.<\/p>\n

Language: Fluency in both oral and written communication in Arabic and English.<\/p>\n

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE<\/h2>\n

Worked on procurement activities.<\/p>\n

Experienced in conducting analyses and developing reports.<\/p>\n

Experienced in working with suppliers or other third party on day-to-day basis.<\/p>\n

FUNCTIONAL CAPABILITIES<\/h2>\n

Tendering and Contracting: Displays basic understanding of processes to support the contracting\/tendering implementation at WFP by collecting necessary information.<\/p>\n

Vendor Management: Leverages basic understanding of business needs to define vendor requirements and selection criteria.<\/p>\n

Commodity and Product\/Service Intelligence: Appropriately handles products\/services based on an understanding of sources, technologies, properties, and public procurement principles\/practices.<\/p>\n

Systems & Reporting: Utilizes basic understanding of data sources, procurement systems, Corporate Operating System, and processes to execute daily tasks.<\/p>\n

Ethics and Compliance: Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.<\/p>\n

TERMS AND CONDITIONS<\/h2>\n

Position Title: Procurement Assistant <\/p>\n

Contract Type: Service Contract<\/p>\n

Grade: Level 5<\/p>\n

Duty Station: Baghdad, Iraq<\/p>\n

Salary: Starting at USD 17874 per month<\/p>\n

Medical Plan: Valid medical plan for the staff member, spouse, and dependent's children under 18 years <\/p>\n

Annual Leave: 30 working days per annum<\/p>\n

DEADLINE FOR APPLICATIONS<\/h2>\n

Applications close on 2 May 2023<\/p>\n