Job Purpose<\/em><\/strong>
Under the supervision of the Administrative Manager in Amman, the Admin Assistant main role is to
support the Administration department with one or more technical aspects of its work (finance,
accounting, administrative management, HR) while applying defined procedures and rules.
The admin assistant will ensure day-to-day implementation, follow-up and administrative
management of tasks assigned to him\/her by the line manager.<\/p>\n

Main Duties and Responsibilities<\/strong><\/p>\n

Finance\/Accounting<\/strong>
\u2022 Cash management for a site: make payments, inventories.
\u2022 Manage of petty cash, keeping track of receipts and invoices, updating and reconciling
cash\/bank journals and balances, for the preparation of the monthly accounting in accordance
with MdM procedures.
\u2022 Manage advances for logistics staff and manage allowances for expatriates.
\u2022 Assist the Admin Manager with preparation of fund request.
\u2022 Conduct a weekly cash count with the Admin Manager.
\u2022 Cash accounting for the site (bookkeeping, SAGA records, check consistency of invoices)
\u2022 Process the mission\u2019s accounting documents (copies, scans, filing, archiving) in accordance
with MdM procedures.
\u2022 Ensure that expenses are justified according to MdM and Donor\u2019s procedures.
\u2022 Report on malfunctions detected (cash accounting errors)
\u2022 Scan and check the partners accountancy and flag up incompliance and discrepancies to the
admin manager.
\u2022 Prepare meetings and communicate with Partners` Admin staff as per the admin manager
delegation\/decision.
\u2022 Manage bank transactions, communication, admin processes and documentation as per the
line manager instructions.<\/p>\n

Human Resources<\/strong>
\u2022 Collect and process time sheets.
\u2022 Create and update physical personnel files.
\u2022 Contribute to recruitment (job advertisement, CV screening, send invitations to interviews,
compile candidate applications, plan inductions, etc.).
\u2022 Monitor leave and absences.
\u2022 Contribute to monitoring contracts (end of trial period, changes to contracts, etc.)
\u2022 Collect and communicate information required to establish the payroll (leave, overtime, salary
advances, etc.) and post-payroll payments (reporting to social agencies, tax authorities, etc.)
\u2022 Print and distribute pay slips.<\/p>\n

General Administration<\/strong><\/p>\n

\u2022 Travel management (visas, Admin process, bookings if needed \u2026 etc.)
\u2022 Provide reception duties and refer visitors
\u2022 Translation when necessary
\u2022 Performing any other additional duty upon request of the line manager
\u2022 Write documents, memos, reports, and letters
\u2022 Participate in drafting departmental activity reports
The tasks and responsibilities defined in this job description are not exhaustive and can evolve
depending on MdM needs.<\/p>\n

Education and Experience<\/strong><\/p>\n

\u2022 Minimum Three to four years\u2019 higher education. Qualification in accounting, Finance, HR or
any relevant field.
\u2022 Two years\u2019 work experience in similar position. Preferably with a humanitarian organization
\u2022 Previous experience with MdM is an asset<\/p>\n

Knowledge, Skills and Personal Attributes<\/strong><\/p>\n

\u27a2 Know and apply rules relating to the field of activity
\u27a2 HR knowledge and sensitivity
\u27a2 Ability to use Excel and the Microsoft Office Pack.
\u27a2 Identify, analyze and summarize important information to be reported and other information
in the relevant area
\u27a2 Design and check information in the relevant field
\u27a2 Organize and prioritize activities
\u27a2 Use a filing and archiving method
\u27a2 Draft notes, documents and reports relating to the relevant field
\u27a2 Work in a team
\u27a2 Ability to work under pressure
\u27a2 Knowledge of SAGA tool is a plus<\/p>\n

Languages:<\/strong>
\u27a2 Fluent in Arabic and good knowledge of spoken and written English<\/p>\n

<\/p>\n

\u0644\u0644\u062a\u0642\u062f\u064a\u0645 \u0639\u0644\u0649 \u0627\u0644\u0648\u0638\u064a\u0641\u0629 \u0645\u0646 \u062e\u0644\u0627\u0644 \u0627\u0644\u0645\u0648\u0642\u0639 \u0627\u0644\u0623\u0635\u0644\u064a<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Job Purpose
\nUnder the supervision of the Administrative Manager in Amman, the Admin Assistant main role is to
\nsupport the Administration department with one or more technical aspects of its work (finance,
\naccounting, administrative management, HR) while applying defined procedures and rules.
\nThe admin assistant will ensure day-to-day implementation, follow-up and administrative
\nmanagement of tasks assigned to him\/her by the line manager.<\/p>\n

Main Duties and Responsibilities<\/p>\n

Finance\/Accounting
\n\u2022 Cash management for a site: make payments, inventories.
\n\u2022 Manage of petty cash, keeping track of receipts and invoices, updating and reconciling
\ncash\/bank journals and balances, for the preparation of the monthly accounting in accordance
\nwith MdM procedures.
\n\u2022 Manage advances for logistics staff and manage allowances for expatriates.
\n\u2022 Assist the Admin Manager with preparation of fund request.
\n\u2022 Conduct a weekly cash count with the Admin Manager.
\n\u2022 Cash accounting for the site (bookkeeping, SAGA r..<\/p>\n","protected":false},"author":2,"featured_media":40604,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_ti_tpc_template_sync":false,"_ti_tpc_template_id":"","spay_email":"","footnotes":""},"categories":[43,3],"tags":[],"class_list":["post-410571","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-_","category-3"],"jetpack_featured_media_url":"https:\/\/wathefty.com\/jobs\/wp-content\/uploads\/2022\/07\/\u0648\u0638\u0627\u0626\u0641-\u0627\u0644\u0623\u0631\u062f\u0646.png","_links":{"self":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts\/410571","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/comments?post=410571"}],"version-history":[{"count":0,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts\/410571\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/media\/40604"}],"wp:attachment":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/media?parent=410571"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/categories?post=410571"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/tags?post=410571"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}