jetpack domain was triggered too early. This is usually an indicator for some code in the plugin or theme running too early. Translations should be loaded at the init action or later. Please see Debugging in WordPress for more information. (This message was added in version 6.7.0.) in /home/wathefty/public_html/jobs/wp-includes/functions.php on line 6260rank-math domain was triggered too early. This is usually an indicator for some code in the plugin or theme running too early. Translations should be loaded at the init action or later. Please see Debugging in WordPress for more information. (This message was added in version 6.7.0.) in /home/wathefty/public_html/jobs/wp-includes/functions.php on line 6260advanced-ads domain was triggered too early. This is usually an indicator for some code in the plugin or theme running too early. Translations should be loaded at the init action or later. Please see Debugging in WordPress for more information. (This message was added in version 6.7.0.) in /home/wathefty/public_html/jobs/wp-includes/functions.php on line 6260NRC currently has over 3,000 staff across the Middle East dedicated to assisting people affected by conflict in Jordan, Syria, Lebanon, Iraq, Libya and Palestine. Its humanitarian interventions are based upon its programming expertise in the Core Competencies of Shelter, Education, WASH, Livelihoods and Food Security, and Information Counselling and legal Assistance (ICLA) to vulnerable displaced people that were forced to flee.<\/p>\n
The Regional Grants Coordinator will contribute to achieving quality programming by closely supporting the Regional Head of Programme Support Unit in ensuring effective programme support and regional grants management. This includes internal and donor compliance requirements, proposal development, timely and quality grant reporting, revision and review, and acting as the focal point for the key mandatory activities under NRC\u2019s Project Cycle Management (PCM) for regional projects S\/he ensures NRC programme\/support teams and managers of regional grants are informed of relevant donor compliance regulations and NRC procedures, manages donor and other external reporting, and coordinates grant revisions. S\/He ensures that relevant stakeholders have access to up-to-date grants-related files and information in soft and hard copies. S\/he is the focal point for maintaining NRC\u2019s grants management tracker and GM software (Cycles) and for information management of NRC\u2019s MERO Filing Tree and OneDrive system Groups. The ideal candidate will be detail-oriented, able to work under tight deadlines, and able to quickly understand and elaborate information from multiple sources. Substantive information management knowledge required . <\/p>\n
What you will do<\/p>\n
Generic Responsibilities:<\/p>\n
1. Adherence to NRC policies, guidance, and procedures; <\/p>\n
2. Support the development of donor proposals and reports, as well as ensuring donor compliance and quality control; <\/p>\n
3. Coordinate the overview and maintenance of grants, donor requirements, rules and regulations, and internal and external deadlines for reports and revisions; <\/p>\n
4. Contribute to PCM procedures and usage of the NRC PCM framework for Regional Grants, including Grant Opening meetings, Progress review meetings and Grant closing meetings .<\/p>\n
5. Work closely with finance team to ensure consistency across narrative, logframe and budget .<\/p>\n
6. Ensure strong coordination between different stakeholders involved in the grants management, including maintenance of donor communication for aspects related to management of regional grants .<\/p>\n
7. Maintain filing system in line with NRC standards, and ensure proper filing of all grants related documents; <\/p>\n
8. Promote the rights of displacement affected people in line with NRC\u2019s advocacy strategy.<\/p>\n
9. Perform other duties in line with the Programme Support Unit ToR and as assigned by Line Manage . <\/p>\n
Specific Responsibilities:<\/p>\n
Funding Identification and Proposal Development<\/p>\n
1. Initiate the go\/ no-go discussion for identified Regional funding opportunities and record discussions<\/p>\n
and completed checklist;<\/p>\n
2. Organise proposal planning meetings for Regional opportunities and coordinate proposal<\/p>\n
development.<\/p>\n
Donor Compliance and Grant Agreement<\/p>\n
1. Review donor contracts using NRC checklists, flag any points that might challenge NRC\u2019s procedures<\/p>\n
and support contract negotiations;<\/p>\n
2. Summarise in writing, key reporting and compliance requirements (compliance checklist) including<\/p>\n
issues to be raised during Grant Opening Meetings;<\/p>\n
3. Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high<\/p>\n
quality management of grants through meeting of internal KPIs and deadlines;<\/p>\n
4. Support and advise programme and support colleagues with queries related to donor compliance on<\/p>\n
grants within portfolio and ensure appropriate donor templates are readily available;<\/p>\n
5. Work with other departments (programmes, finance, M&E, Compliance) to ensure all supporting<\/p>\n
documentation such as e.g. distribution lists are secured, ready and available for internal and<\/p>\n
external monitoring processes (e.g. audits);<\/p>\n
Project Cycle Management and Reporting<\/p>\n
1. Ensure Grant Opening Meetings are set-up and take place within 30 days of the grant being activated<\/p>\n
and all mandatory internal documents are in place (internal logframe, internal budget, procurement<\/p>\n
plan, work-plan and M&E tools).<\/p>\n
2. Schedule Progress review meetings and follow up on COs progress review meetings<\/p>\n
3. Coordinate and consolidate the development of donor reports and revisions\/modifications, ensuring<\/p>\n
consistency between narrative and financial reports and that they meet NRC and donor quality<\/p>\n
standards;<\/p>\n
4. Highlight critical financial issues such as under\/over spends to finance and budget holders, and follow<\/p>\n
up in writing when discussed verbally;<\/p>\n
Support close out of Regional and regional grants, including project close-out meetings and audit<\/p>\n
5. Ensure all key grant documents are available in soft and hard copies by maintaining a high quality<\/p>\n
information management\/filing system and updating NRC\u2019s grants management system (Cycles) on a daily basis;<\/p>\n
6. Develop and maintain overview of all grants through the Grants Tracker\/Cycles, donor requirements, rules and regulations, and managing PCM calendars and invites for internal and external deadlines;<\/p>\n
7. When relevant, the Grants Coordinator draft ToR and is part of the steering committee of External and Internal Evaluations, After Action Reviews<\/p>\n
Programme Support Unit<\/p>\n
1. Assist with research being carried out under the regional grants upon request from the relevant<\/p>\n
unit, and as agreed with the Line Manager;<\/p>\n
2. Carry-out monthly quality check and control of CO Reconciliation of Deliverables (RD) using the<\/p>\n
\u201cspot check\u201d sheet in the RD form. The Regional Grants coordinator liaise with the RPA, the<\/p>\n
RHoPSU and RPD for scoring and reviewing the reconciliation sheet. S\/he provides written feedback<\/p>\n
regarding the quality checks and controls to RPA who will provide feedback to HoP on the RDs<\/p>\n
monthly. S\/he enters recommendations into the MERO Recommendations Tracker.<\/p>\n
3. Provide ad-hoc support to other units in MERO Programme Unit, or to Grants Units in Country<\/p>\n
Offices, as agreed with the Line Manager<\/p>\n
4. S\/he supports on country strategy processes upon request from the CO.<\/p>\n
5. S\/he keeps track and share information as per relevant on Major Projects PCM<\/p>\n
6. S\/he supports Geographic Meeting preparation and facilitation<\/p>\n
Professional competencies, Qualifications & Skills required<\/p>\n
Context related skills, knowledge, and experience :<\/p>\n
\u2022 Good communication and interpersonal skills;<\/p>\n
\u2022 Strong organisational and team working skills;<\/p>\n
\u2022 Good cultural awareness and sensitivity;<\/p>\n
\u2022 Ability to work under pressure, independently and with limited supervision;<\/p>\n
\u2022 Excellent written and oral communication skills in English;<\/p>\n
\u2022 Knowledge of the NGO operations and the dynamics of the humanitarian sector;<\/p>\n
\u2022 Above average computer skills, particularly in Microsoft Windows Word and Excel;<\/p>\n
\u2022 Holds self accountable for making decisions, managing resources efficiently, holds the team accountable to deliver on their responsibilities.<\/p>\n
Behavioural Competencies <\/p>\n
Critical interfaces :<\/p>\n
By interfaces, NRC means processes and projects that are interlinked with other departments\/units or persons. Relevant interfaces for this position are:<\/p>\n
\u2022 NRC MERO \u2013 Regional Head of Programme Support Unit, Regional Programme Advisors and Finance Controller<\/p>\n
\u2022 Regional Head of Programme Units (Better Learning Programme Unit, Durable Solution Unit, Core Competency Unit)<\/p>\n
\u2022 Country Offices- Grants Coordinators\/Managers \/ Heads of Programme . <\/p>\n
Goals and Performance :<\/p>\n
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance and goals Management Manual. <\/p>\n
The following documents will be used for performance reviews: <\/p>\n
\u2022 The Job Description <\/p>\n
\u2022 Goals and performance on NRC people including goals set up and annual review . <\/p>\n
\u2022 The Competency Framework <\/p>\n
What We Offer<\/p>\n
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.<\/p>\n
We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.<\/p>\n
Female candidates are strongly encouraged to apply and join our work culture that empowers every employee to share ideas and take responsibility: At NRC we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take initiative.<\/p>\n
We are also looking for people who share our values:<\/p>\n
Additional information:<\/p>\n
Grade: Grade 7<\/p>\n
Reports to : Regional Head of Programme support Unit and Development <\/p>\n
Duty station: Amman, Jordan<\/p>\n
Travel : up to 40% within Areas of Operation for Middle East Office <\/p>\n
Duration and type of contract: Jordanian National Fixed-Terms Contract till 31 Dec 2023 with possibility of extension (subject to funding availability, business need, and satisfactory performance)<\/p>\n
Salary: Based Upon NRC salary Scale for Jordanians\u2019 national staff.<\/p>\n