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| \n Categories: Collaboration <\/strong>Advice Management<\/p>\n<\/td>\n<\/tr>\n Generic Function: Specialiste \/ Officer<\/p>\n<\/td>\n JobTitle: Finance\/Log\/Admin Officer<\/p>\n<\/td>\n<\/tr>\n Job Family: Admin Officer<\/p>\n<\/td>\n Employee Name\/Surname: <\/p>\n<\/td>\n<\/tr>\n Reports to (Hierarchically): <\/p>\n<\/td>\n Reports to (Functional): Finance Controller, HR and Logistics HQ<\/p>\n<\/td>\n<\/tr>\n Salary level: 3A<\/p>\n<\/td>\n Working time in % : 50% <\/p>\n<\/td>\n<\/tr>\n Supervises (Number of subordinates):<\/p>\n Direct: 0 Indirect: 0<\/p>\n<\/td>\n<\/tr>\n Work location (Country + city): Amman, Jordan<\/p>\n<\/td>\n<\/tr>\n Job description valid from : March 2023<\/p>\n<\/td>\n<\/tr>\n General Responsibilities (Overall purpose)<\/p>\n<\/td>\n<\/tr>\n The main purpose of the position is to carry out efficient administrative, logistics and finance management of the projects run from the regional office in Jordan. <\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n Specific Responsibilities \/ Context (Tasks)<\/p>\n<\/td>\n<\/tr>\n FINANCE MANAGEMENT<\/p>\n Efficient accountancy management at regional level<\/p>\n \u00b7 Ensure registration of all transactions and invoices related to regional projects;<\/p>\n \u00b7 Ensure on-going accountancy of regional projects and respect of accountancy cycle deadlines (monthly closure, yearly closure, advances and provisions closure); <\/p>\n \u00b7 Ensure high-quality accountancy at country level (advances, provisions, exchange rates, third parties, etc.) and compliance with internal Tdh procedures;<\/p>\n \u00b7 Prepare and send monthly closing of account to HQ; <\/p>\n \u00b7 Verify and validate the finance and accounting reports and documents from the partners; <\/p>\n \u00b7 Register the validated transactions from the partners;<\/p>\n \u00b7 Ensure partners financial review and capacity building plan if\/when needed;<\/p>\n \u00b7 <\/p>\n \u00b7 Archive accounting records according to Tdh procedures after a final verification of receipts etc.<\/p>\n Cash & treasury management<\/p>\n \u00b7 Cash-flow planning and handling of cash payments for regional office; <\/p>\n \u00b7 Prepare monthly treasury request to send to HQ;<\/p>\n \u00b7 Manage of partners and donors\u2019 installments;<\/p>\n \u00b7 Manage of open advances and advance clearance process; <\/p>\n \u00b7 Monitor due dates for payments of contracts; <\/p>\n \u00b7 Manage transfers between banks, safe and cashboxes in location;<\/p>\n \u00b7 Manage of bank accounts;<\/p>\n Guarantee compliance with legal framework and donor requirements<\/p>\n \u00b7 Provide support during projects\/donor\u2019s internal\/external audits and any regional audit;<\/p>\n \u00b7 Prepare and provide all the necessary documents and information for the yearly statuary audit process (for the region);<\/p>\n \u00b7 Follow up partnership contracts and ensure compliance with internal rules and donors\u2019 obligations;<\/p>\n \u00b7 Ensure Budget Follow Up are updated and reflecting real and clear forecasts for the region; <\/p>\n \u00b7 Support programmatic staff in partner organizations identification and complete due diligence process;<\/p>\n \u00b7 Conduct specific spot checks and follow up with partner organizations about administrative process and tools;<\/p>\n ADMIN MANAGEMENT<\/p>\n \u00b7 Ensure proper documentation and archiving of the regional projects\u2019 information and related documents;<\/p>\n \u00b7 Facilitate requests from the regional office linked to regional projects deployment; <\/p>\n \u00b7 Facilitate requests from partner organizations linked to regional projects deployment;<\/p>\n \u00b7 Follow up and support partner organizations in their requests (financial aspects, logistics or administrative\/HR); <\/p>\n \u00b7 Liaise regularly with the Jordan Office to ensure coordination and compliance with the accountancy, finance, logistics and HR departments;<\/p>\n LOGISTICS MANAGEMENT<\/p>\n Follow up of Procurement Procedures, conforming to procurement guidelines:<\/p>\n \u00b7 Undertake purchase of good or services following Tdh procurement procedure (collect quotation, comparative bids analysis, draft contracts, follow-upon payment);<\/p>\n \u00b7 Responsible of filing and archiving of procurement documents, conforming to procedures;<\/p>\n \u00b7 Keep up to date all the procurement tracker (PSR follow-up, price list, suppliers list);<\/p>\n Support Management of Stocks and Supplies:<\/p>\n \u00b7 Follow up tools for stock management and undertake periodic inventories;<\/p>\n \u00b7 Responsible of asset management: tagging of the equipment\u2019s, provide\/retrieve equipment to\/from users, keep up to date relevant documentation and tracker (staff equipment sheet, equipment sheet, asset follow-up)<\/p>\n Perform any other tasks as maybe be requested by the line manager.<\/p>\n<\/td>\n<\/tr>\n Security<\/p>\n<\/td>\n Comply with Tdh Security Regulations;<\/p>\n Inform and share any incident or information related to the security of staff and beneficiaries with the Country Representative.<\/p>\n<\/td>\n<\/tr>\n Safeguarding Policy<\/p>\n<\/td>\n Commit to respect the Tdh Safeguarding Policy and principles of child protection;<\/p>\n Commit to ensure the best implementation possible of the Safeguarding Policy in Egypt;<\/p>\n Commit to inform Child Safeguarding Focal Point and to deal with any cases, allegations, or possibility of transgression, even potential, of the Safeguarding Policy.<\/p>\n<\/td>\n<\/tr>\n Other<\/p>\n<\/td>\n Undertake all other duties that may be requested by the line manager and that are compatible with the job.<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n Competencies<\/p>\n<\/td>\n<\/tr>\n As well as the following specific \u201cprofessional\u201d competencies: 5. Multi tasks and good time management <\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n Requirements for the position <\/p>\n<\/td>\n<\/tr>\n Education \/ Qualifications <\/p>\n<\/td>\n Bachelor\u2019s degree in human resources or Business Administration<\/p>\n<\/td>\n<\/tr>\n Experience <\/p>\n<\/td>\n Minimum of 2 year of professional experience in a similar position<\/p>\n<\/td>\n<\/tr>\n Languages<\/p>\n IT Knowledges<\/p>\n<\/td>\n English, Arabic<\/p>\n Advanced in Office, HR software.<\/p>\n<\/td>\n<\/tr>\n This job description may be amended in line with the activities or evolution of the Mission.<\/p>\n By signing, the employee acknowledges that he\/she has read, understood and accepted this document.<\/p>\n Place and date:<\/p>\n<\/td>\n Signature of the employee:<\/p>\n (Two copies to be signed, one for the employee and one for the employer)<\/p>\n<\/td>\n Objectives for the upcoming period to be completed on the appraisal interview form with the hierarchical line manager. <\/p>\n |