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Open to Internal and External Candidates<\/p>\n
Position Title Senior Human Resources Assistant (multiple positions)
Position Grade G6
Duty Station Amman, Jordan
Type of Appointment One Year Fixed Term (OYFT), with possibility of extension
Date of Issue 16 March 2023
Closure Date 31 March 2023
Vacancy No. VN\/ JOR\/27\/2023
Organizational Unit Resources Management Unit (HR)<\/p>\n
Position Title
Senior Human Resources Assistant (multiple positions)
Position Grade
G6
Duty Station
Amman, Jordan
Type of Appointment
One Year Fixed Term (OYFT), with possibility of extension
Date of Issue
16 March 2023
Closure Date
31 March 2023
Vacancy No.
VN\/ JOR\/27\/2023
Organizational Unit
Resources Management Unit (HR)
—————————————————————————————————————–
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Organizational Context and Scope
Under general supervision of Senior Resources Management Officer, and the direct supervision of the Human Resources Officer, the incumbent will be responsible for performing the following functions.
Core Functions \/ Responsibilities:
\u2022 Participate in evaluation of staffing needs in the office and assist in coordination of recruitment processes, including but not limited to, providing guidance to hiring managers on preparation of Terms of Reference, drafting and posting Vacancy Notice\/Special Vacancy Notice, screening and shortlisting applications, drafting interview protocols, preparing and administering written tests, taking part in interview panels as assigned, drafting candidates assessment forms, conducting reference checks, preparing job offers, administering recruitment mailbox, etc.<\/p>\n
\u2022 Carry-out and coordinate pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Health Insurance Medical Service (Manila or Panama) on medical clearance, coordinate enrollment in insurance plans as appropriate, coordination and delivery of induction sessions, arrangement for security briefing, etc.
\u2022 Perform assigned role(s) in PRISM HR paying special attention to data consistency and accuracy; input, maintain and verify data based on approvals and supporting documentation; verify eligibility for allowances and other benefits, monitor and follow up on contractual situation and entitlements, and initiate and coordinate prompt actions; generate, edit and review reports, contract extensions, personnel actions and other related documentation.
\u2022 Monitor attendance and leave administration; generate, edit and analyse leave-related reports; respond to questions concerning leave administration; guide staff on request and approval procedure in PRISM.
\u2022 Carry-out and monitor a wide range of Human Resource actions including but not limited to preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases and coordinate with the Regional Office, Administrative Centers and Human Resource Management in Geneva as appropriate.
\u2022 Prepare, coordinate and monitor all reports on personnel matters and submit timely to concerned parties; draft and review routine correspondence, letters, certifications, etc.; create and maintain a systematic way to archive Human Resources documents (electronic and hard copies). Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
\u2022 Monitor compliance with the Performance Evaluation System and follow-up with staff and supervisor as needed; facilitate compliance by providing technical guidance on the use of the system.<\/p>\n
Plan and coordinate the organization of Human Resources events including staff development and training activities in coordination with the Staff Development and Learning Unit and maintain updated records. Participate in assessments of staff training and development needs.
\u2022 Provide information to staff on their entitlements and responsibilities in line with IOM regulations, instructions, and procedures. Respond to standard and more complex inquiries and refer the most sensitive ones as appropriate.
\u2022 Identify areas for improvement and highlight them to the supervisor; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. Assist in analyzing and resolving sensitive cases by collating background information, preparing summaries, and sharing best practices. Provides comments on interpretation.
\u2022 Participate in inter-agency Human Resources related working groups as assigned.
\u2022 Provide guidance and training to and coordinate and monitor work of new\/junior staff in the unit.
\u2022 Perform other related duties as assigned.
Education & Experience:
\u2022 Bachelor\u2019s degree in human resources, Business Administration, Psychology or related field with four years of relevant professional experience OR High School diploma with six years of relevant experience.
\u2022 Experience in Human Resources, payroll, finance, and benefits administration
\u2022 Proficient in Microsoft Office applications e.g., Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage; and ERP experience is good.
\u2022 Attention to detail, ability to organize paperwork in a methodical way;
\u2022 Strong interpersonal and communication skills
\u2022 Ability to work under pressure with minimum supervision.
\u2022 Discreet, details and clients-oriented, patient and willingness to learn new things; and,
\u2022 Prior work experience with international humanitarian organizations, non-government or government institutions\/organization in a multi-cultural setting is an advantage.<\/p>\n
Languages:
Thorough knowledge of English and Arabic (oral and written)
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES – All IOM staff members must abide by and demonstrate these five values:
\u2022 Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
\u2022 Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles\/rules and standards of conduct.
\u2022 Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
\u2022 Courage: Demonstrates willingness to take a stand on issues of importance.
\u2022 Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES – Behavioral indicators
\u2022 Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
\u2022 Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
\u2022 Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
\u2022 Accountability: Takes ownership for achieving the Organization\u2019s priorities and assumes responsibility for own actions and delegated work.
\u2022 Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
MANAGERIAL COMPETENCIES – Behavioural indicators
\u2022 Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization\u2019s vision. Assists others to realize and develop their leadership and professional potential.
\u2022 Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
\u2022 Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
\u2022 Strategic thinking and vision: Works strategically to realize the Organization\u2019s goals and communicates a clear strategic direction.<\/p>\n
\u2022 Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Other:
Any offer made to the candidate in relation to this vacancy notice is subject to funding. confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. In addition, a clearance from the local government (\u201cCourt Clearance\u201d) needs to be provided by the applicant.
How to apply:
Interested Internal Candidates need to submit their application plus a motivation letter, updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal through this form: Application Form
Interested External Candidates are invited to submit their applications plus a cover letter via Akhtaboot website, as per above mentioned date at the latest, referring to this advertisement and VN\/Akhtaboot numbers
Only Shortlisted Candidates will be contacted.
Posting period:
From 16 March 2023 \u2013 31 March 2023
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank.<\/p>\n