jetpack domain was triggered too early. This is usually an indicator for some code in the plugin or theme running too early. Translations should be loaded at the init action or later. Please see Debugging in WordPress for more information. (This message was added in version 6.7.0.) in /home/wathefty/public_html/jobs/wp-includes/functions.php on line 6260rank-math domain was triggered too early. This is usually an indicator for some code in the plugin or theme running too early. Translations should be loaded at the init action or later. Please see Debugging in WordPress for more information. (This message was added in version 6.7.0.) in /home/wathefty/public_html/jobs/wp-includes/functions.php on line 6260advanced-ads domain was triggered too early. This is usually an indicator for some code in the plugin or theme running too early. Translations should be loaded at the init action or later. Please see Debugging in WordPress for more information. (This message was added in version 6.7.0.) in /home/wathefty/public_html/jobs/wp-includes/functions.php on line 6260osition Title : Regional Grants Coordinator<\/p>\n
Reports to: Head of Programme Support Unit, MERO<\/p>\n
Supervision of: N\/A<\/p>\n
Duty station: NRC MERO Amman, Jordan<\/p>\n
Travel: up to 40%nin areas of operations<\/p>\n
All NRC employees are expected to work in accordance with the organization\u2019s core values: dedication,<\/p>\n
innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and<\/p>\n
relationships.<\/p>\n
Background:<\/p>\n
NRC currently has over 3,000 staff across the Middle East dedicated to assisting people affected by conflict<\/p>\n
in Jordan, Syria, Lebanon, Iraq, Libya and Palestine. Its humanitarian interventions are based upon its<\/p>\n
programming expertise in the Core Competencies of Shelter, Education, WASH, Livelihoods and Food<\/p>\n
Security, and Information Counselling and legal Assistance (ICLA) to vulnerable displaced people that were forced to flee .<\/p>\n
Role and Responsibilities<\/p>\n
The Regional Grants Coordinator will contribute to achieving quality programming by closely supporting the<\/p>\n
Regional Head of Programme Support Unit in ensuring effective programme support and regional grants<\/p>\n
management.<\/p>\n
This includes internal and donor compliance requirements, proposal development, timely and quality grant<\/p>\n
reporting, revision and review, and acting as the focal point for the key mandatory activities under NRC\u2019s<\/p>\n
Project Cycle Management (PCM) for regional projects<\/p>\n
S\/he ensures NRC programme\/support teams and managers of regional grants are informed of relevant<\/p>\n
donor compliance regulations and NRC procedures, manages donor and other external reporting, and<\/p>\n
coordinates grant revisions. S\/He ensures that relevant stakeholders have access to up-to-date grants-related<\/p>\n
files and information in soft and hard copies.<\/p>\n
S\/he is the focal point for maintaining NRC\u2019s grants management tracker and GM software (Cycles) and for<\/p>\n
information management of NRC\u2019s MERO Filing Tree and OneDrive system Groups. The ideal candidate will<\/p>\n
be detail-oriented, able to work under tight deadlines, and able to quickly understand and elaborate<\/p>\n
information from multiple sources. Substantive information management knowledge required.<\/p>\n
The following is a brief description of the role:<\/p>\n
1. Adherence to NRC policies, guidance, and procedures;<\/p>\n
2. Support the development of donor proposals and reports, as well as ensuring donor compliance and<\/p>\n
quality control;<\/p>\n
3. Coordinate the overview and maintenance of grants, donor requirements, rules and regulations, and<\/p>\n
internal and external deadlines for reports and revisions;<\/p>\n
4. Contribute to PCM procedures and usage of the NRC PCM framework for Regional Grants, including<\/p>\n
Grant Opening meetings, Progress review meetings and Grant closing meetings<\/p>\n
5. Work closely with finance team to ensure consistency across narrative, logframe and budget<\/p>\n
6. Ensure strong coordination between different stakeholders involved in the grants management,<\/p>\n
including maintenance of donor communication for aspects related to management of regional<\/p>\n
grants<\/p>\n
7. Maintain filing system in line with NRC standards, and ensure proper filing of all grants related<\/p>\n
documents;<\/p>\n
8. Promote the rights of displacement affected peoplein line with NRC\u2019s advocacy strategy.<\/p>\n
9. Perform other duties in line with the Programme Support Unit ToR and as assigned by Line Manager.<\/p>\n
Specific Responsibilities<\/p>\n
Funding Identification and Proposal Development<\/p>\n
1. Initiate the go\/ no-go discussion for identified Regional funding opportunities and record discussions<\/p>\n
and completed checklist;<\/p>\n
2. Organise proposal planning meetings for Regional opportunities and coordinate proposal<\/p>\n
development<\/p>\n
Donor Compliance and Grant Agreement<\/p>\n
1. Review donor contracts using NRC checklists, flag any points that might challenge NRC\u2019s procedures<\/p>\n
and support contract negotiations;<\/p>\n
2. Summarise in writing, key reporting and compliance requirements (compliance checklist) including<\/p>\n
issues to be raised during Grant Opening Meetings;<\/p>\n
3. Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high<\/p>\n
quality management of grants through meeting of internal KPIs and deadlines;<\/p>\n
4. Support and advise programme and support colleagues with queries related to donor compliance on<\/p>\n
grants within portfolio and ensure appropriate donor templates are readily available;<\/p>\n
5. Work with other departments (programmes, finance, M&E, Compliance) to ensure all supporting<\/p>\n
documentation such as e.g. distribution lists are secured, ready and available for internal and<\/p>\n
external monitoring processes (e.g. audits);<\/p>\n
Project Cycle Management and Reporting<\/p>\n
1. Ensure Grant Opening Meetings are set-up and take place within 30 days of the grant being activated<\/p>\n
and all mandatory internal documents are in place (internal logframe, internal budget, procurement<\/p>\n
plan, work-plan and M&E tools).<\/p>\n
2. Schedule Progress review meetings and follow up on COs progress review meetings<\/p>\n
3. Coordinate and consolidate the development of donor reports and revisions\/modifications, ensuring<\/p>\n
consistency between narrative and financial reports and that they meet NRC and donor quality<\/p>\n
standards;<\/p>\n
4. Highlight critical financial issues such as under\/over spends to finance and budget holders, and follow<\/p>\n
up in writing when discussed verbally;<\/p>\n
Support close out of Regional and regional grants, including project close-out meetings and audit<\/p>\n
5. Ensure all key grant documents are available in soft and hard copies by maintaining a high quality<\/p>\n
information management\/filing system and updating NRC\u2019s grants management system (Cycles) on<\/p>\n
a daily basis;<\/p>\n
6. Develop and maintain overview of all grants through the Grants Tracker\/Cycles, donor<\/p>\n
requirements, rules and regulations, and managing PCM calendars and invites for internal and<\/p>\n
external deadlines;<\/p>\n
7. When relevant, the Grants Coordinator draft ToR and is part of the steering committee of External<\/p>\n
and Internal Evaluations, After Action Reviews.<\/p>\n
Programme Support Unit<\/p>\n
1. Assist with research being carried out under the regional grants upon request from the relevant<\/p>\n
unit, and as agreed with the Line Manager;<\/p>\n
2. Carry-out monthly quality check and control of CO Reconciliation of Deliverables (RD) using the<\/p>\n
\u201cspot check\u201d sheet in the RD form. The Regional Grants coordinator liaise with the RPA, the<\/p>\n
RHoPSU and RPD for scoring and reviewing the reconciliation sheet. S\/he provides written feedback<\/p>\n
regarding the quality checks and controls to RPA who will provide feedback to HoP on the RDs<\/p>\n
monthly. S\/he enters recommendations into the MERO Recommendations Tracker.<\/p>\n
3. Provide ad-hoc support to other units in MERO Programme Unit, or to Grants Units in Country<\/p>\n
Offices, as agreed with the Line Manager<\/p>\n
4. S\/he supports on country strategy processes upon request from the CO.<\/p>\n
5. S\/he keeps track and share information as per relevant on Major Projects PCM<\/p>\n
6. S\/he supports Geographic Meeting preparation and facilitation<\/p>\n
Critical interfaces<\/p>\n
By interfaces, NRC means processes and projects that are interlinked with other departments\/units or<\/p>\n
persons. Relevant interfaces for this position are:<\/p>\n
\u2022 NRC MERO \u2013 Regional Head of Programme Support Unit, Regional Programme Advisors and Finance<\/p>\n
Controller<\/p>\n
\u2022 Regional Head of Programme Units (Better Learning Programme Unit, Durable Solution Unit, Core<\/p>\n
Competency Unit)<\/p>\n
\u2022 Country Offices- Grants Coordinators\/Managers \/ Heads of Programme<\/p>\n
Competencies<\/p>\n
Competencies are important in order for the employee and the organisation to deliver desired results. They<\/p>\n
are relevant for all staff and are divided into the following two categories:<\/p>\n
a. Professional competencies<\/p>\n
Generic professional competencies for this position:<\/p>\n
\u2022 At least 4 years\u2019 of relevant experience in a related field;<\/p>\n
\u2022 Experience of donor relations and grants management (e.g. with institutional humanitarian and<\/p>\n
development donors);<\/p>\n
\u2022 Experience working in complex environments and with displaced populations;<\/p>\n
\u2022 Good understanding of donor rules and regulations;<\/p>\n
\u2022 Proven skills and experience in report and proposal development and working with multiple donors;<\/p>\n
\u2022 Good personal organisational skills, including time management, and ability to meet deadlines and<\/p>\n
work under pressure;<\/p>\n
\u2022 Staff capacity-building experience;<\/p>\n
\u2022 Willingness to travel to area offices and work in difficult environment according to travel<\/p>\n
requirements.<\/p>\n
Context related skills, knowledge, and experience:<\/p>\n
\u2022 Good communication and interpersonal skills;<\/p>\n
\u2022 Strong organisational and team working skills;<\/p>\n
\u2022 Good cultural awareness and sensitivity;<\/p>\n
\u2022 Ability to work under pressure, independently and with limited supervision;<\/p>\n
\u2022 Excellent written and oral communication skills in English;<\/p>\n
\u2022 Knowledge of the NGO operations and the dynamics of the humanitarian sector;<\/p>\n
\u2022 Above average computer skills, particularly in Microsoft Windows Word and Excel;<\/p>\n
\u2022 Holds self accountable for making decisions, managing resources efficiently, holds the team<\/p>\n
accountable to deliver on their responsibilities.<\/p>\n
2. Behavioural competencies (max 6)<\/p>\n
These are personal qualities that influence how successful people are in their job. NRC\u2019s Competency<\/p>\n
Framework states 12 behavioural competencies and the following are essential for this position:<\/p>\n
\u2022 Planning and delivering results<\/p>\n
\u2022 Working with people<\/p>\n
\u2022 Communicating with impact and respect<\/p>\n
\u2022 Analysing<\/p>\n
\u2022 Influencing<\/p>\n
\u2022 Handling insecure environments<\/p>\n
Performance Management<\/p>\n
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC<\/p>\n
Performance Management Manual. The following documents will be used for performance reviews:<\/p>\n
\u2022 The Job Description<\/p>\n
\u2022 The individual Work- and Professional Development Plan<\/p>\n
\u2022 The Competency Framework<\/p>\n
For intersted candidates please apply through:<\/p>\n
https:\/\/ekum.fa.em2.oraclecloud.com\/hcmUI\/CandidateExperience\/en\/sites\/CX_2019\/job\/9662 <\/p>\n
PS: this position is open to Jordanian nationality holders only and will be on NRC MERO national contract the end date of this contract will be 31 Dec 2023 with possibility of extension subject to funding availability and the incumbent\u2019s satisfactory performance<\/p>\n