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{"id":340521,"date":"2023-02-02T11:47:20","date_gmt":"2023-02-02T08:47:20","guid":{"rendered":"https:\/\/wathefty.com\/jobs\/2023\/02\/02\/senior-executive-associate-gs-7-fixed-term-11951-amman-jordan\/"},"modified":"2023-02-02T11:47:20","modified_gmt":"2023-02-02T08:47:20","slug":"senior-executive-associate-gs-7-fixed-term-11951-amman-jordan","status":"publish","type":"post","link":"https:\/\/wathefty.com\/jobs\/2023\/02\/02\/senior-executive-associate-gs-7-fixed-term-11951-amman-jordan\/","title":{"rendered":"Senior Executive Associate GS-7, Fixed Term (11951), Amman- Jordan"},"content":{"rendered":"

<\/iframe><\/p>\nUNICEF works in some of the world\u2019s toughest places, to reach the world\u2019s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.<\/p>\nAcross 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.<\/p>\nAnd we never give up.<\/p>\nFor every child, Commitments<\/em><\/strong><\/p>\n[Include information about the country\/specific programme. Ideally include a link to a video]<\/em><\/p>\nHow can you make a difference?<\/strong><\/p>\n1. Administrative, executive assistance and programme support services to the Representative to facilitate smooth running of the Office and effective processing of information and data. \u2022 Helps manage the immediate office operations with respect to communications, meetings, and workflow; identifies complex or sensitive subjects, and contacts, for special treatment as well as priority issues that need to be brought to the supervisor\u2019s attention. As appropriate, provides information and guidance to staff at all levels within the organizational unit to ensure understanding of intent and deadlines. \u2022 Establishes internal tracking systems and procedures for correspondence and documents; monitor work progress and cases of priority and concern to the supervisor. \u2022 Arranges appointments and maintains Representative\u2019s calendar, receiving high ranking visitors, places and screens telephone calls and answers inquiries; Organizes high-level meetings including taking responsibility for finalization of the meeting agenda, invitations, the production and distribution of documentation, and preparation of minutes of meetings. Distribute meeting reports and information and ensure follow-up on required actions. \u2022 Organizes and facilitates the administrative work of the office including establishing internal procedures and tracking systems for correspondence and documents: receives screens and registers correspondence and documents. \u2022 Collects and prepare briefing materials for Representative concerning official trips or special meetings. Undertake travel arrangements for supervisor, including arranging the itinerary, visas, and hotel reservations. Ensure offices are informed of travel arrangements and requirements. Brief supervisor of important developments upon their return. 2. Professional image projected through in-person and telephone interaction. Discretion exercised with confidential information and complex sensitive subject matter. \u2022 Keeps abreast of activities of importance, latest policies, procedures and organizational changes affecting the team. \u2022 Establishes and maintains a records management system containing reference materials and confidential records as required. \u2022 Prepares briefing materials for supervisor concerning official trips or special meetings; drafts responses to written inquiries on a variety of routine and non-routine questions; communicates sensitive information to senior management and coordinates responses to sensitive inquiries on behalf of the supervisor. 3. Effective preparation and knowledgeable delivery of correspondence\/ communications, documentation and reports contributing to the achievement of work objectives \u2022 Prepares correspondence for Representative\u2019s signature, and may make informal translations into another official language as required. Draft non-substantive correspondence based on first-hand knowledge of work schedule or events, rough notes, or verbal instructions, for supervisor\u2019s approval. \u2022 Communicates sensitive information to senior level managers and coordinate responses to sensitive inquiries on behalf of the Representative. \u2022 Follows up on the preparation by staff of reports, correspondence, briefing notes and other documents for the supervisor\u2019s reference. Reviews these documents for appropriate format and style, in accordance with standard practices. \u2022 Selects and makes pertinent abstracts and undertake searches for information as directed. 4. Well managed and effective office operations, systems and procedures that facilitate teamwork and the work of the office. \u2022 May supervise clerical and support staff, and coordinate the secretarial service of the office. Verifies that the work is done in accordance with corporate standards and within established deadlines; monitors work progress and cases of priority and concern to the supervisor. \u2022 Works closely with team colleagues and provides support in the achievement of work priorities and objectives. \u2022 Establishes follow-up system of actions taken and reports to the supervisor. \u2022 Undertakes any other duties assigned by the supervisor. 5. Support the Front Desk with Partnership Management\/Donor Relations \u2022 Effective management and coordination of activities in connection with donors visit and supports the office with effective management of donor relations. \u2022 Track opportunities for donor engagement visibility \u2022 Maintain schedule of donor events, coordinate with partnerships and Programme Sections on event planning and Implementation \u2022 Organize high-level events at UNICEF to engage donor audiences<\/p>\nTo qualify as an advocate for every child you will have\u2026<\/strong><\/p>\nEducation: Completion of Secondary School Education. High School Diploma, and business courses or other relevant disciplines Experience: 7 years of experience in administration, programme and\/or other related areas is required. Knowledge and skills in using corporate systems as well as standard office computer applications are required. IT Skills \u2013 Computer literacy and the ability to effectively use standard office software tools and other office technology to create documentation, exchange, and archive e-mail, and maintain electronic filing systems. Office Management Skills \u2013 Five years of office support work experience, including, organizing and supervising the whole range of office support and administrative activities. Ability to work with a minimum of supervision. Ability to extract and format data and to solve operational problems. Ability to organize own and others work, set priorities and meet deadlines. Ability to organize meetings and events. Ability to handle work quickly and accurately under time constraints Language Requirements: Fluency in English and Arabic is required.<\/p>\nFor every Child, you demonstrate…<\/strong><\/p>\nUNICEF\u2019s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: <a href=\"https:\/\/www.unicef.org\/careers\/get-prepared#Values\" rel=\"noreferrer noopener\" target=\"_blank\">UNICEF Values<\/a><\/p>\nUNICEF competencies required for this post are\u2026<\/strong><\/p>\n(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.<\/p>\n[add the 8th competency (Nurtures, leads and manages people) for supervisory role<\/em>]<\/strong><\/p>\nDuring the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: <a href=\"https:\/\/www.unicef.org\/careers\/media\/1041\/file\/UNICEF%27s_Competency_Framework.pdf\" rel=\"noreferrer noopener\" target=\"_blank\">competency framework here<\/a>.<\/p>\nUNICEF is here to serve the world\u2019s most disadvantaged children and our global workforce must reflect the diversity of those children. <a href=\"https:\/\/www.unicef.org\/careers\/equity-inclusion-and-diversity-unicef\" rel=\"noreferrer noopener\" target=\"_blank\">The UNICEF family is committed to include everyone<\/a>, irrespective of their race\/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a <a href=\"https:\/\/www.unicef.org\/careers\/compensation-benefits-and-wellbeing\" rel=\"noreferrer noopener\" target=\"_blank\">wide range of benefits to our staff<\/a>, including paid parental leave, breastfeeding breaks and <a href=\"https:\/\/www.unicef.org\/careers\/unicef-provides-reasonable-accommodation-job-candidates-and-personnel-disabilities\" rel=\"noreferrer noopener\" target=\"_blank\">reasonable accommodation for persons with disabilities<\/a>. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.<\/p>\nRemarks:<\/strong><\/p>\nUNICEF appointments are subject to medical clearance.\u202f Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.<\/p>\nOnly shortlisted candidates will be contacted and advance to the next stage of the selection process.<\/p>\n<a href=https:\/\/jobs.unicef.org\/en-us\/job\/559108\/senior-executive-associate-gs7-fixed-term-11951-amman-jordan>Original Article<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"UNICEF works in some of the world\u2019s toughest places, to reach the world\u2019s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.<\/p>\nAcross 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.<\/p>\nAnd we never give up.<\/p>\nFor every child, Commitments<\/p>\n[Include information about the country\/specific programme. Ideally include a link to a video]<\/p>\nHow can you make a difference?<\/p>\n1. Administrative, executive assistance and programme support services to the Representative to facilitate smooth running of the Office and effective processing of information and data. \n\u2022 Helps manage the immediate office operations with respect to communications, meetings, and workflow; identifies complex or sensitive subjects, and contacts, for special treatment as well as priority issues that need to be brought to the supervisor\u2019s attention. As appropriate, provides information and guidance to staff ..<\/p>\n","protected":false},"author":2,"featured_media":40604,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_ti_tpc_template_sync":false,"_ti_tpc_template_id":"","spay_email":"","footnotes":""},"categories":[3,27],"tags":[],"class_list":["post-340521","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-3","category---unicef"],"jetpack_featured_media_url":"https:\/\/wathefty.com\/jobs\/wp-content\/uploads\/2022\/07\/\u0648\u0638\u0627\u0626\u0641-\u0627\u0644\u0623\u0631\u062f\u0646.png","_links":{"self":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts\/340521","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/comments?post=340521"}],"version-history":[{"count":0,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts\/340521\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/media\/40604"}],"wp:attachment":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/media?parent=340521"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/categories?post=340521"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/tags?post=340521"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}