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JOB PURPOSE: Oversee, monitoring & control all operational aspects of the store, ranging from receiving products to managing inventory and providing Client service. Inspect, check, sample, and keep accurate documentation & records on materials, supplies, and other equipment that enters the warehouse. Ensuring premises, assets and communications are used effectively. Utilizing logistics to optimize shipping and transport procedures.
KEY RESPONSIBILITIES:
Procurement:
Process offshore materials requisitions & Transfer Orders, from receipt to procurement and delivery (in line with Company policy and processes).
Record the receipt of all merchandise in Microsoft Dynamic NAV.
Track inventory of products on shelves and storage unit.
Track lost or mis-delivered packages.
Efficient and cost-effective distribution of goods in accordance with best practices and operational demand requirements
Logistics:
Coordinate equipment certification in accordance with Company and client specifications. Physical examination and preparation of all shipping mobilization and paperwork during the cargo load outs.
Ensure packing specifications and compliance with API Q2 requirements.
Maintain accurate and up-to-date documentation in respect of hazardous materials & material\/CCU certifications.
\u00b7 Create mobilization within the system to support the offshore sites demand.
\u00b7 Arrange transportation for all equipment movement from the company (AVL).
\u00b7 Arrange for shipment pickups from international vendors when the purchasing team requests it to verify that the paperwork and certificates specified in the PO are checked.
\u00b7 Coordinate with Stores personnel to arrange the transportation from client base to stores for back load equipment\/CCU.
\u00b7 Ensure to obtain freight quotations from approved freight forwarders to choose the competitive value and service to optimize the cost\/service.
\u00b7 For overseas shipments, ensure that all customs documentation is organized accurately and on time.
\u00b7 Apply for UAE local authority approval (ESMA, FANR, TRA, ERWADA, etc.) for international shipments.nit
\u00b7 Work with the freight forwarder to file deposits and reclaims in port customs due to a lack of documents given by the shipper, as needed.
\u00b7 Maintain International shipment tracker to capture all the shipment movement live updates (i.e.: freight agent, quote price, savings on freight etc.).
\u00b7 Raise requisitions for freight shipments in the system.
\u00b7 Raise requisitions for all mode of transportation and third-party providers.
\u00b7 Raise requisitions for all hired third party CCU\u2019s in ERP system.
\u00b7 Ensure Warehouse team maintain & file International and local shipment documentation.
\u00b7 On\/off hire of third-party shipping equipment and Transportation.
\u00b7 Coordinate with client Shipping\/Receiving team at client base for the CCU\u2019s movement flow from and to Islands.
\u00b7 Liaise with Island supervisor\/store in charge to ensure efficient and timely manner CCU\u2019s flow from and to operational sites.
\u00b7 Visit to client base for the mobilization monitoring, as required.
\u00b7 Responsible for supplying regular updates of the activities to the Warehouse & Logistics Manager.
\u00b7 Cover all duties in the absence of the Warehouse & Logistics Manager.
Stores\/Inventory:
\u00b7 Support the stock control within the store. Re-order \/ replenish used stock as required.
\u00b7 As directed by management, Support the stores in conducting full\/cycle stock counts, including spot stock checks. Post the system's stock count findings.
\u00b7 Control and Move stock, run spare reports, identify shipments at risks, and run Warehouse fulfillment in the system.<\/p>\n
Requirements
QUALIFICATION(S) & TRAINING
\u00b7 Diploma or bachelor\u2019s degree of equivalent \u2013 in stock management, supply chain management or relevant field
\u00b7 Certification or formal training\/qualification in a relevant discipline.
\u00b7 Light Vehicle Driving License mandatory.
\u00b7 Forklift Driving license \u2013 UAE preferred.
EXPERIENCE
\u00b7 Minimum 2-3 years of UAE working experience in similar role and industry.
\u00b7 Worked within the oil and gas or energy industries in UAE\/ Middle East
\u00b7 Proven experience in store keeping, Logistics & inventory control, and record keeping
\u00b7 Ability to work well with staff at all levels.
\u00b7 Knowledge of standard practices, procedures, and equipment used in the receipt, storage, requisitioning, and disbursement of supplies and materials.
\u00b7 Previous experience in the offshore projects including knowledge of terminology used.
\u00b7 Knowledge of Inventory software management
\u00b7 Experience of working with Warehouse management System.
\u00b7 Hands on experience in customs procedures.
\u00b7 Experience of working with Microsoft Dynamics NAV.
\u00b7 Proficient use in IT, Microsoft Word, Excel and Outlook<\/p>\n