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Line of Service<\/strong><\/p>\n Internal Firm Services<\/p>\n Industry\/Sector<\/strong><\/p>\n Not Applicable<\/p>\n Specialism<\/strong><\/p>\n IFS – Administration<\/p>\n Management Level<\/strong><\/p>\n Associate<\/p>\n Main Responsibilities Include<\/strong><\/p>\n Job Description & Summary<\/strong><\/p>\n Financial<\/strong><\/p>\n \u25aa Adhere to the allocated budget for the administrative function of the office<\/p>\n Customer<\/strong><\/p>\n \u25aa Greet visitors and make sure all callers and visitors are dealt with promptly, courteously and accurately<\/p>\n \u25aa Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant.<\/p>\n Internal Process<\/strong><\/p>\n \u25aa Operate the switchboard<\/p>\n \u25aa Screen and route incoming telephone calls, take messages, and answer incoming queries<\/p>\n \u25aa Maintain visitor and caller logs<\/p>\n \u25aa Receive deliveries and coordinate outside delivery\/courier services with the help of Office administrators<\/p>\n \u25aa Answer queries from visitors and callers, and refers them to the appropriate person<\/p>\n \u25aa Perform general maintenance of the reception area<\/p>\n \u25aa Manage incoming and outgoing faxes (may be performed by Office Administrators in certain locations)<\/p>\n \u25aa Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner (may be performed by Office Administrators in certain locations)<\/p>\n \u25aa Book meeting rooms and collaborative space and maintain tidiness (may be performed directly online in certain locations)<\/p>\n \u25aa Support office manager in events planning and organization<\/p>\n \u25aa Act in accordance with regulations<\/p>\n \u25aa Perform Other Administrative Duties As Required<\/strong><\/p>\n Learning and Growth<\/strong><\/p>\n \u25aa Work towards being a high quality internal service provider and ensure that all administrative support requirements are being met<\/p>\n \u25aa Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed<\/p>\n Education <\/strong>(if blank, degree and\/or field of study not specified)<\/em><\/p>\n Degrees\/Field Of Study Required<\/strong><\/p>\n Degrees\/Field of Study preferred:<\/p>\n Certifications <\/strong>(if blank, certifications not specified)<\/em><\/p>\n Optional Skills<\/strong><\/p>\n