REACH Operations Support Assistant (Logistics & Administration Focus)\t<\/p>\n

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Job Purpose<\/p>\n

The Operation Support Assistant is responsible for supporting REACH projects and providing the REACH team with assets, equipment, finance, HR, and administration support. Liaison between REACH project\/field teams and the relevant supporting team (Logistics, Finance, HR\/Administration, and Security). Support information flow between REACH and the supporting teams of ACTED. Also, the Operations Support Assistant should be up to date with ACTED Logistics, Finance, HR\/Administration and Security procedures and ensure they are applied as relevant to the projects and activities of REACH.<\/p>\n

<\/p>\n

Objectives<\/p>\n

\n
• Support REACH Logistics team (e.g., procurements, follow up on REACH assets, follow up on office supplies)<\/li>\n
• Support the HR\/Admin matters (e.g., follow up on staff documents, follow up on the matters related to the administration status and needs of the office and guest houses)<\/li>\n
• Support REACH Finance team (e.g., working on BFU\u2019s, AT, etc.)<\/li>\n<\/ul>\n

  <\/p>\n

  Duties and Responsibilities<\/p>\n

  <\/p>\n

  \n
  • Being aware of ACTED procurement guidelines and lead-in times for procurement and ensuring that they are applied.<\/li>\n
  • Coordinating Order Forms for REACH projects to logistics team in Amman or bases as relevant. <\/li>\n
  • Liaising with logistics teams in Amman or the bases regarding the tracking and management of REACH stock and assets. This could include smartphones, laptops, printers, GIS equipment, and cars<\/li>\n
  • Confirm and follow up on the general REACH stock (Office & Guest houses) of equipment and materials and point out the needs on monthly basis.<\/li>\n
  • Supporting All REACH Logistical needs and procurements for A, B and C scenarios (OFs, Collecting quotations, PO, contracts…etc) in line with ACTED internal procedures and management.<\/li>\n
  • Under the supervision of both line managers, keeping up to date with security policies, and evacuation plans and ensuring project staff are informed. <\/li>\n
  • Supporting the line managers on recruitment process (e.g., validating the recruitment staff requests, Terms of Reference, etc.)<\/li>\n
  • Support the line managers on collecting the staff documents (including the attendance sheets, leaves forms, etc..) and validating them on monthly basis. <\/li>\n
  • Work on scanning and filing the documents related to Logistics and HR and keep the server up to date with these documents.<\/li>\n
  • Follow on the table of authorized signatures updated on monthly basis.<\/li>\n
  • Prepare letters for Embassies and other relevant Governmental Offices for various purposes (Visa request, Work permit request, Registration, travel permit, etc.)<\/li>\n
  • Managing organization\u2019s premises, including, drafting lease contracts for offices and guest houses and following up on bills and utilities.<\/li>\n
  • Coordinate various repairs to the office and guest houses and track for proper maintenance.<\/li>\n
  • Update the visa follow-up table and ensure that all international staff have updated visa.<\/li>\n
  • Follow up monthly payment for office and GH electricity, water supply, Internet and telephones<\/li>\n
  • Update Permises Follow up table.<\/li>\n
  • Renew offices license and registrations when needed.<\/li>\n
  • Following up on REACH projects financial follow-up sheets.<\/li>\n
  • Any extra tasks and duties requested from his\/her management<\/li>\n<\/ul>\n

    <\/p>\n

    Key Performance Indicators<\/p>\n

    <\/p>\n

    Example, the key performance indicator (KPI) is a measurable value that demonstrates how effectively a company is achieving key business objectives. Organizations use KPIs to evaluate their success at reaching targets<\/p>\n

    \n
    • 95% of success of keeping the documents on the server updated.<\/li>\n
    • Support All REACH Logistical needs and procurements<\/li>\n
    • Immediate support response for any needs for operations support team (Admin, HR, and Finance)<\/li>\n<\/ul>\n

      <\/p>\n

      *Monthly Salary: 745 JOD<\/p>\n

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      QUALIFICATIONS<\/p>\n

      \n
      • Bachelor\u2019s degree.<\/li>\n
      • Fluent English and Arabic (written and spoken).<\/li>\n
      • Excellent writing and communication skills.<\/li>\n
      • At least 1 year work experience in administration\/ logistics field -INGO is a plus-.<\/li>\n
      • Ability to work under pressure in a high-pace environment, in addition to multitasking skills.<\/li>\n
      • Good organisational and prioritisation skills.<\/li>\n
      • Excellent knowledge in Microsoft Office (Excel, Word, and Outlook).<\/li>\n
      • Strong interpersonal skills.<\/li>\n
      • Strong negational skills.<\/li>\n
      • Strong analytical skills<\/li>\n
      • Logistics\/Administration work experience is a plus.<\/li>\n<\/ul>\n

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        1<\/dd>\n<\/dl>\n

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        \u0627\u0644\u062d\u062f \u0627\u0644\u0623\u062f\u0646\u0649: 1 \u0627\u0644\u062d\u062f \u0627\u0644\u0623\u0642\u0635\u0649: 2<\/dd>\n<\/dl>\n

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        REACH Operations Support Assistant (Logistics & Administration Focus)
        \n\u0627\u0644\u0648\u0635\u0641 \u0627\u0644\u0648\u0638\u064a\u0641\u064a<\/p>\n

        Job Purpose
        \nThe Operation Support Assistant is responsible for supporting REACH projects and providing the REACH team with assets, equipment, finance, HR, and administration support. Liaison between REACH project\/field teams and the relevant supporting team (Logistics, Finance, HR\/Administration, and Security). Support information flow between REACH and the supporting teams of ACTED. Also, the Operations Support Assistant should be up to date with ACTED Logistics, Finance, HR\/Administration and Security procedures and ensure they are applied as relevant to the projects and activities of REACH.<\/p>\n

        Objectives
        \nSupport REACH Logistics team (e.g., procurements, follow up on REACH assets, follow up on office supplies)Support the HR\/Admin matters (e.g., follow up on staff documents, follow up on the matters related to the administration status and needs of the office and guest houses)Support REACH Finance team..<\/p>\n","protected":false},"author":2,"featured_media":12861,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_ti_tpc_template_sync":false,"_ti_tpc_template_id":"","spay_email":"","footnotes":""},"categories":[32,3],"tags":[],"class_list":["post-253590","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-__","category-3"],"jetpack_featured_media_url":"https:\/\/wathefty.com\/jobs\/wp-content\/uploads\/2022\/06\/20245885_1421686584575593_7362247120580106475_n.png","_links":{"self":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts\/253590","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/comments?post=253590"}],"version-history":[{"count":0,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts\/253590\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/media\/12861"}],"wp:attachment":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/media?parent=253590"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/categories?post=253590"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/tags?post=253590"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}