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{"id":209264,"date":"2022-10-24T13:58:26","date_gmt":"2022-10-24T10:58:26","guid":{"rendered":"https:\/\/wathefty.com\/jobs\/2022\/10\/24\/logistics-assistant-6\/"},"modified":"2022-10-24T13:58:26","modified_gmt":"2022-10-24T10:58:26","slug":"logistics-assistant-6","status":"publish","type":"post","link":"https:\/\/wathefty.com\/jobs\/2022\/10\/24\/logistics-assistant-6\/","title":{"rendered":"Logistics Assistant"},"content":{"rendered":"

Logistics Assistant\t<\/p>\n

\u0627\u0644\u0648\u0635\u0641 \u0627\u0644\u0648\u0638\u064a\u0641\u064a<\/h2>\n
Assignment<\/p>\n
Under the supervision of the Senior Logistics Officer, the Logistic Assistant is responsible for supporting all procurement processes under his\/her area. The Logistic Assistant may be asked to supervise various aspects of the logistics department or focus on one activity. This will depend on the team structure at the Capital Office. However, all Logistic staff are expected to cover others and be aware of the procedures for all aspects of the logistic operations.<\/p>\n
<\/p>\n
Objectives<\/p>\n
– Contribute to timely, cost efficient & transparent supply chain management in country<\/p>\n
– Contribute to timely, cost efficient & transparent transversal logistical management in country<\/p>\n
– Ensure compliance to ACTED & donors\u2019 procedures in all logistics operations under his\/her responsibility and actively promote logistics procedures.<\/p>\n
<\/p>\n
Duties and Responsibilities<\/p>\n
<\/p>\n
1. Procurement:<\/p>\n
\u00b7 Managing Tender Inbox:<\/p>\n
\u00b7 In collaboration with the Logistics Manager and Senior Logistics Officer, prepare Tender documents<\/p>\n
\u00b7 Ensure 100% of the documentation is correctly filed in hard-copy and electronic-copy and the Bid register ready with each opening session.<\/p>\n
\u00b7 Supporting the Senior Logistics Officers for their area in the preparation and follow up of all ongoing procurement.<\/p>\n
\u00b7 Maintaining the Supplier Database (PRO-03.1) for ACTED, identifying new sources for common commodities.<\/p>\n
\u00b7 Preparing purchase documents (RFQ\/PMs\/POs\/Contracts) for purchases for review by the procurement committee.<\/p>\n
\u00b7 Ensure 100% of procurement documentation is correctly filed in hard-copy and electronic-copy and registered on the Order Form Follow-Up (OFFU).<\/p>\n
\u00b7 On occasion the Logistics Assistant (Amman) may be requested to provide procurement support to other Areas of ACTED regional.<\/p>\n
<\/p>\n
2. Stock<\/p>\n
\u00b7 Review Stock receptions and completion certificates for contracts, ensuring that adequate proof of completion and stock receptions are prepared in advance of payment.<\/p>\n
\u00b7 Check all the WASH payments each month and submitted to finance in a hard copy, also update the WASH tracker each month.<\/p>\n
<\/p>\n
3. Filing<\/p>\n
\n
Create separate folders for each reporting documents and file 100% of hard-copy documentation for each procurement.<\/li>\n
For procurement under his\/her direct responsibility, ensure soft copies of 100% of all documents produced in the Capital Office are electronically filed in the correct location on ACTED\u2019s database. <\/li>\n
Follow-up on transmission of original and soft-copy documentation to Compliance according to defined timelines and audit schedules.<\/li>\n<\/ul>\n
<\/p>\n
5. Reporting<\/p>\n
\n
Register 100% of new orders on the Capital Order Form Follow-Up (OFFU) and record the progress of each procurement until the completed file is transferred to Finance for payment.<\/li>\n
Participate in other reporting upon delegation of his\/her manager.<\/li>\n<\/ul>\n
\u00b7 Supplier\u2019s screening.<\/p>\n
<\/p>\n
Key Performance Indicators<\/p>\n
\n
Number of successful procurements under his\/her direct responsibility completed & delivered on-time, in-full<\/li>\n
Accuracy of logistics OFFU, WASH trackers & TITANIC report<\/li>\n<\/ul>\n
General conclusion of internal audit reports on logistics aspects assigned to the Logistics Assistant (% compliance with ACTED Logistics Manual and procedures)<\/p>\n
<\/p>\n
*Monthly Salary: 745 JOD<\/p>\n
\u0627\u0644\u0645\u0647\u0627\u0631\u0627\u062a<\/h2>\n
Skills and Experience<\/p>\n
<\/p>\n
\u00b7 Some prior experience in Logistics, Procurement, or Supply Chain Management. Knowledge of the humanitarian sector and international experience would be an asset.<\/p>\n
\u00b7 Holding or working towards a qualification in logistics, procurement, supply chain management, business administration, or similar. <\/p>\n
\u00b7 Experience or knowledge of one or more of the following areas would be an additional asset: construction, inventory and property management, technology, transport.<\/p>\n
\u00b7 Highly organized, detail-oriented, and able to prioritize tasks to meet deadlines.<\/p>\n
\u00b7 Diligent, dedicated, and able to see complex procedures through to completion.<\/p>\n
\u00b7 Able to communicate complex information clearly, with excellent interpersonal skills.<\/p>\n
\u00b7 Self-motivated, able to work independently or as part of a team.<\/p>\n
\u00b7 Fluent written and spoken English and Arabic.<\/p>\n
\u00b7 Excellent computer skills including Microsoft Office (particularly Excel, Outlook, and Word).<\/p>\n
<\/p>\n
QUALIFICATIONS<\/p>\n
<\/p>\n
\n
Degree in a relevant business field is desired.<\/li>\n
Good Knowledge of office software\u2019s<\/li>\n
Past job experience in INGO 1 year <\/li>\n
Past job experience in similar position at least 1 year <\/li>\n
1 year experience in supply chain management; international business or related field.<\/li>\n<\/ul>\n
<\/p>\n
<\/p>\n
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\n
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1<\/dd>\n<\/dl>\n
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\n
\u0627\u0644\u0645\u0633\u062a\u0648\u0649 \u0627\u0644\u0645\u0647\u0646\u064a<\/dt>\n
\u0645\u0628\u062a\u062f\u0626 \u0627\u0644\u062e\u0628\u0631\u0629<\/dd>\n
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\u0627\u0644\u062d\u062f \u0627\u0644\u0623\u062f\u0646\u0649: 1 \u0627\u0644\u062d\u062f \u0627\u0644\u0623\u0642\u0635\u0649: 2<\/dd>\n<\/dl>\n
\u0644\u0644\u062a\u0642\u062f\u0645 \u0639\u0644\u0649 \u0627\u0644\u0648\u0638\u064a\u0641\u0629<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"
Logistics Assistant
\n\u0627\u0644\u0648\u0635\u0641 \u0627\u0644\u0648\u0638\u064a\u0641\u064a<\/p>\n
Assignment
\nUnder the supervision of the Senior Logistics Officer, the Logistic Assistant is responsible for supporting all procurement processes under his\/her area. The Logistic Assistant may be asked to supervise various aspects of the logistics department or focus on one activity. This will depend on the team structure at the Capital Office. However, all Logistic staff are expected to cover others and be aware of the procedures for all aspects of the logistic operations.<\/p>\n
Objectives
\n– Contribute to timely, cost efficient & transparent supply chain management in country
\n– Contribute to timely, cost efficient & transparent transversal logistical management in country
\n– Ensure compliance to ACTED & donors\u2019 procedures in all logistics operations under his\/her responsibility and actively promote logistics procedures.<\/p>\n
Duties and Responsibilities<\/p>\n
1. Procurement:
\n\u00b7 Managing Tender Inbox:
\n\u00b7 In collaboration with the Logistics Manager and Senior Logistics ..<\/p>\n","protected":false},"author":2,"featured_media":12861,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_ti_tpc_template_sync":false,"_ti_tpc_template_id":"","spay_email":"","footnotes":""},"categories":[32,3],"tags":[],"class_list":["post-209264","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-__","category-3"],"jetpack_featured_media_url":"https:\/\/wathefty.com\/jobs\/wp-content\/uploads\/2022\/06\/20245885_1421686584575593_7362247120580106475_n.png","_links":{"self":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts\/209264","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/comments?post=209264"}],"version-history":[{"count":0,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/posts\/209264\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/media\/12861"}],"wp:attachment":[{"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/media?parent=209264"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/categories?post=209264"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wathefty.com\/jobs\/wp-json\/wp\/v2\/tags?post=209264"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}