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– Senior Procurement Coordinator
Company: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Senior (Team Leader\/Staff Supervisor) Date Posted: 15-09-2022 Ref. Number: 153261 Citizenships Jordan Residence Country Jordan Years of Experience 5 – 16
Senior Procurement Coordinator
Job Description and Requirements
Job Function\/ Description:<\/p>\n
Procurement:<\/p>\n
Assist Director of Supply Chain & Administration in overseeing project procurement and contracts requirement and ensure compliance with company\u2019s policies, SOP and any other applicable policies and regulations.<\/p>\n
Review procurement packages prepared by procurement officers to ensure conformity with applicable procedures for review.<\/p>\n
Monitor, participate in, and\/or witness evaluation panels for significant procurement actions.<\/p>\n
Develop or review selection memorandums prepared by procurement officers to ensure that all policy specified topics are fully and competently addressed.<\/p>\n
To develop purchase order contract, grant agreement, or any other applicable contractual documents to be shared with director of supply chain and administration.<\/p>\n
To develop RFQ\/RFP to be published according to company\u2019s policy.<\/p>\n
Work closely with program teams to develop procurement plans on quarterly basis.<\/p>\n
To evaluate internal needs and to develop plans for maintaining optimal supply levels.<\/p>\n
Ensure invoices are received from vendors in a timely manner and that disbursement for procurement actions are made promptly.<\/p>\n
To develop weekly and monthly procurement reports.<\/p>\n
Property Management:<\/p>\n
Directly supervise property management staff as assigned.<\/p>\n
Help develop and maintain monthly, periodic and annual asset management plans aligned with the country strategy and budget, and in consultation with senior management.<\/p>\n
Help develop and maintain monthly, periodic and annual asset management plans aligned with the country strategy and budget, and in consultation with senior management.<\/p>\n
Plan and execute the asset verification, investigate and report on variances, make necessary recommendations to resolve discrepancies, and update the asset register for all offices and projects.<\/p>\n
Prepare a monthly reconciliation with supporting documents of the asset registers to the relevant accounting records, and resolve uncleared items.<\/p>\n
Report on asset management issues as required to internal and external stakeholders.<\/p>\n
Administration:<\/p>\n
Assist logistics staff in renewing company\u2019s profession license as well as to be able to update commercial registration when needed.<\/p>\n
Assist logistics staff in obtaining work permits and residencies for international staff.<\/p>\n
To prepare necessary travel documentation for national and international trips to diverse locations.<\/p>\n
Other duties assigned by director of supply chain & administration.
Required Education & Experience:<\/p>\n
Bachelor degree in a related field area e.g. logistics management or business.<\/p>\n
Minimum of
5
years\u2019 experience in similar position with reputable non-governmental organization or private company with at least
2
years in a supervisory position.
Skills Required:<\/p>\n
Excellent interpersonal and communication skills.<\/p>\n
Ability to work in a multicultural context as a flexible and respectful team player.<\/p>\n
Excellent organizational skills and ability to determine priorities and meet deadlines.<\/p>\n
Ability to lead a team effectively and efficiently.<\/p>\n
Ability to work independently and accurately in a fast-paced environment.<\/p>\n
Advanced computer literacy; MS Word, Excel and email applications are preferable.<\/p>\n
Fluent in written and spoken English and Arabic.<\/p>\n
Having the ability to work under pressure.<\/p>\n
Highest degree of personal and professional integrity.
Company: Industry: Non-Profit and Social Services Job Location: Amman, Jordan Career Level: Senior (Team Leader\/Staff Supervisor) Date Posted: 15-09-2022 Ref. Number: 153261 Citizenships Jordan Residence Country Jordan Years of Experience 5 – 16<\/p>\n