Lead of Procurement Expediting

11 سبتمبر، 2022

0 4 2 دقائق

الوصف الوظيفي

Job Purpose:

Responsibility to execute expediting administration processes and coordinate interfaces internally and with the EPC-1 Contractor for all expediting matters from Award to Close-out, as set out in the Key Results areas below.

Key Job Accountabilities

Job Purpose:

Key Result Areas:

Duties include, but are not limited to:

Ensuring timely issue of all expediting reports by EPC Contractor and distribute internally:

Review reports submissions from EPC1 Contractor, sub-contractors and vendors for completeness and expedite outstanding information.
Ensure awards and deliveries support the Project schedule.
Report any areas of concern to PMT.
Monitoring purchasing activities of all EPC Contractor Sub-contractors:
Timely award of sub-contract Purchase Orders in line with the sub-contract schedule.
Ensure correctness of Sub-contractors Purchasing Status Reports (PSR).
Work with Contractor to ensure early identification of potential issues.
Sub-contractors’ submission of Recommended Spare Parts Lists (RSPLs).
Monitoring and provision of support for in country delivery, customs clearance and logistics matters:
Receive and prepare and route all requests for Letters of Authorisation for importation of materials, dangerous goods, temporary importations, in accordance with EPC Contractors instructions.
Utilise and manage inputs into systems to secure Single Window Authorisations, Vehicle Escorts approvals and other associate in country logistics approvals.

Communicating with PMT on overall progress and issues:

Maintain close liaison with appropriate members of PMT (Procurement, Contracts, Engineering, Construction, Quality, HSE) during execution.
Participate in weekly / monthly progress meetings.
Provision of expediting support to the Procurement team for Recommended Spare Parts Lists (RSPLs) submission:
Monitor submissions and completeness of RSPL submissions, working with Procurement and Document Control Departments.
Maintain a register of all approved RSPLs and advise on areas of concern.

Operating Environment, Framework and Boundaries:

Works in a project environment in which the incumbent strives to achieve best in class Safety, Health, Environmental and Security performance by creating a culture that encourages everyone to perform at their best every day on every task.
Works in a dynamic team environment that has high expectations for flawless project execution in safety, quality, cost and schedule performance, which requires the incumbent to demonstrate accuracy, initiative and the ability to multi-task as essential skills.
Works in an evolving business environment where expansion opportunities are being identified on a continuous basis adding additional complexity and workload to the existing project environment.
Works effectively within established policies and procedures and participates in the further development of these to meet changing needs.
Understands organizational authority and seeks appropriate line management approvals.
Works in a highly visible project environment with large capital expenditures and significant schedule execution pressures.
Demonstrates willingness to tackle a variety of tasks in response to evolving business needs.

الوصف الوظيفي

المهارات

Minimum Requirements

Qualifications

BSc / BA (or equivalent higher education).

Knowledge and/or Experience

Ten (10) years of project procurement experience.
Exposure to EPC projects (engineering home office and field construction sites) beneficial.
Experience working in multicultural environments desirable.

Technical and Business Skills

Strong analytical skills. Experience of contract interpretation and administration beneficial.
Excellent interpersonal, communication, negotiation, and persuasion skills.
Strong written and oral communication skills.