Office Assistant

5 سبتمبر، 2022

0 4 3 دقائق

Office Assistant

الوصف الوظيفي

Company Description

Red Sea Farms offers products and services designed to help farmers grow food sustainably using fewer resources in water-scarce areas. We envision a world where saltwater and sunlight are used to grow healthy food sustainably and reduce food insecurity around the world in harsh environments. We care about the planet just as much as we care about people. In turn, Red Sea Farms combines impact with innovation through saltwater and sunlight-based agriculture products, systems, and services that are environmentally and economically sustainable and help support the nutritional needs of water-scarce populations.

We’re looking for talented and experienced individuals who have a desire to change the way people think about food and make a positive impact in the world.

Job Description

At Red Sea Farms, the Office Assistant’s duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. The Office Assistant will report to the Office Manager.

A successful Office Assistant should also have experience with a variety of office software used within Red Sea Farms (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. The Office Assistant will also be responsible for handling requests and queries appropriately.

Ultimately, our Office Assistant should be able to support the Office Management to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

Key Responsibilities:

Support the Office Management with the following duties including, but not limited to:
- Facility Maintenance
- Mailing/correspondence
- Office Supplies(IT equip, office material etc)
- Invoice handling
- Outdoor errands/shopping
Schedule meetings and appointments
Day-to-day assistance in various request from the employees
Order office supplies (e.g. stationery, kitchen equipment)
Administation of all KAUST related accounts (e.g. KAUST id, Gate pass)
Maintain the office GH condition and arrange necessary repairs in cooperation with KRTP Management
Support all operational teams with various requests
Supports employees with KAUST housing
Supports employees with departure clearance from KAUST
Managing employee files in accordance with HR department
Assist in the onboarding process for new hires as requested from the HR department (e.g. email account)
Support in office operations and procedures and suggest improvements
Assists in Procurement Process for Office Management and Branding (Issue Purchase Requisition Requests)
Ensure that all procurements are invoiced and paid on time
Ensure accurate and timely reporting and briefing
Facilitate Red Sea Farms’ visits in accordance with Branding department and General Management
Support Branding department in RSF events
Liaise with Kaust and other external stakeholders and investigate possible collaborations (e.g. School programs)
Address employees’ queries regarding office management matters (e.g. stationery, hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Support in organizing in-house or off-site activities, like parties, celebrations and conferences
Administers the Red Sea Farms’ House unit
Support in fleet car management
Manage the office petty cash
Handle requests and queries appropriately

Qualifications

Key Behaviours, Requirements & Skills

Fluent in both Arabic and English
Saudi National – Must be based in Kaust region.
Proven experience in Office support.
Experience in a start-up
Knowledge of Office Administrator responsibilities, systems and procedures
Proficiency in MS Office and Google Workspace
Hands on experience with office machines (e.g. copiers and printers)

Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
Up-to-date with latest office gadgets and applications
Discretion and confidentiality
Ability to work with strict deadlines
Team-oriented personality with ability to collaborate effectively in a team environment
Ability to take ownership and lead projects
Reliability and Punctuality

A solution focused individual with an ability to suggest improvements.

Additional Information

Our Company Values include Innovation, Impact and Integrity.

We push the boundaries of science and technology to enable sustainable food production in harsh environments. We have a positive impact on the environment, communities and economies. This inspires us and others to be more sustainable. We are humble, honest, and
respectful. We use facts for decision making rather than make judgments.