Executive Personal Assistant

Executive Personal Assistant

الوصف الوظيفي

Manage the Client office and provide high level of admin/secretarial support.

• Ensures confidentiality of all office matters.
• Manages the Principles diary by managing and maintaining their calendar including scheduling appointments, booking internal/external meetings in alignment with the principles daily schedule.
• Attend meetings with or on behalf of the principle when required to take accurate minutes of meetings.
• Draft and edit correspondence, communications, presentations and other documents on behalf of the Principle in English and Arabic language and conduct related researches when needed.
• Ensure proactive follow up on outstanding actions in order to achieve deadlines.
• Travel schedule and hotel bookings in order to meet travel requirements.
• Receives questions and enquiries directed to the principle and serves as a liaison with internal employees at all levels
• Plans visits of high profile guests of the organization as per the protocol for VIP guests and Follows-up with the related department when required.
• Manages all principles events
• Handles any ad hoc requests appropriately and professionally
• Secure appropriate signatures and track documents through the approval process on behalf of CEO
• Reports periodically to the Principle in regards of all the correspondences, daily tasks, related updates and developments, in addition to any reports requested by the Principle
• Participate as required in special department projects and contribute to companywide projects and emergency response situation.
• Perform other duties as assigned by the Direct Manager.

المهارات

• English and Arabic, both written and spoken to a business level in essential
• Strong skills in MS Office- Word / Excel / PowerPoint.
• Experience or qualifications in advanced visual application (E.g. Adobe Professional) would be advantageous
• Minimum Bsc in related area
• UAE driving license
• Minimum of at least 5 years of work experience as an Executive Assistant, at least 3 of which should at senior management level.
• At least 2 years of this experience should have been gained in the UAE
• Knowledge of producing presentations to a professional level to be delivered to Board Members, Committees, Clients, Stakeholders etc.
• Knowledge of Administration policies and processes

تفاصيل الوظيفة

منطقة الوظيفة

أبو ظبي, الإمارات العربية المتحدة

قطاع الشركة

مكاتب إدارة الشركات

طبيعة عمل الشركة

صاحب عمل (القطاع الخاص)

الدور الوظيفي

إدارية

نوع التوظيف

دوام كامل

الراتب الشهري

غير محدد

عدد الوظائف الشاغرة

1

المرشح المفضل

الجنسية

الأردن; الهند

العمر

الحد الأدنى: 35 الحد الأقصى: 45

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