Compliance and Transparency Assistant

4 سبتمبر، 2022

0 6 2 دقائق

الوصف الوظيفي

The compliance assistant is responsible to support the Compliance and Transparency Department in the implementation of the ACTED systems and procedures, supporting the Sr.Compliance officer on – internal audit functions – external audit functions – IP management – reporting – training – transparency.

Internal Audit Responsibilities

– Support the C&T Officer in the implementation of the national internal audit plan

– Support the C&T officer in the implementation of ACTED standard guidelines and the FLAT System as capital, area and partner level

– Provide support on following up and mitigating risks identified in the above

– Ensure ACTED standard FLAT systems are implemented in relevant departments in all bases:

o Using a check list relevant to each activity for each department on a monthly basis.

o Review/check and consolidate the check list done by bases FLAT teams.

o Prepare recommendations in the case of irregularities or weaknesses

o Ensure that the recommendations are followed.

External Audit Responsibilities

– Participate to the preparation of external audits in close collaboration with the Compliance Officer, the HQ Audit Department, the Country Finance Manager and the Country Director;

– Participate in external audits in a support role, and attend kick-off and close out meetings including taking minutes.

Drafting management responses for review by the compliance officer and CD

Implementing Partner Management

– Participate in the preparation and execution of due diligences of implementing partners, as per ACTED ‘IP Package’

– Support the follow up and review of IP expenses on a monthly or quarterly basis as per the ACTED IP Package

– Support the delivery of practical training to IPs on ACTED processes in coordination with the Sr. Compliance Officer and other FLAT staff

– Support the review of Tier 3 Partner Risk Mitigation Plan

Reporting

– Contribute to the preparation of the Monthly Compliance Report

Other

– Promote transparency and accountability.

– Provide training upon request or when identifying a gap in implementing / knowing ACTED procedures (FLAT and / or programme)