Executive Assistant

4 سبتمبر، 2022

0 5 دقيقة واحدة

Executive Assistant

الوصف الوظيفي

Executive Assistant (UAE National) I Healthcare I Dubai

Job Purpose:

Providing secretarial, administrative and clerical support to high-level management executives. This role demands exposure to highly sensitive information and involvement with superior contacts requiring considerable use of discretion, tact, diplomacy, and judgment. The basic administrative or secretarial duties involve diary management, greeting visitors, answering the telephone calls, conducting assignments and projects, receiving and distributing correspondence and mail, gathering information, tracking project spend, and compiling diverse reports for management.

Job Description:

Responsible for maintaining and managing the Director's daily calendar and schedule
Arrange meeting invites and appointments and ensure the Director is well prepared for the meeting
Attend meetings and take minutes as required
Act as the Director's first point of contact and liaise with peope from both internal and external organizations
Responsbile for drafting correspondence, official letters, agendas, reorts, slide presentations, monthly reports, and other documents
Responsible for screening telephone calls, enquiries and requests
Responsible for compiling the business cards from meeting attended by the leasing Director and adding them to the tenant CRM database
Plan, organize and arrange Director's travel itinerary including but limited to ticket, hotel bookings, visa processing and other documentations related to the travel and ensure that it is i compliance with the company's international and Local Business Travel Policy
Responsible for preparing travel expense reimbursements in line with Local Business Travel Policy
Responsbile for the upkeepand maintenace o Director's office and esnure that all office equipment and faciliteis are in working condition.
Responsible for maintaining and ordering stationery and grocery supplies for the department
Responsible for devising and maintaining office sytems, including data management, filing and docuemnt tracking circulation.
Coordinates incoming and outgoing communications and documentation, including distribution as appropriate obtaining background informaton and preparing standard replies on behalf of the Director