Budget and Programming Associate – G6

BACKGROUND AND PURPOSE OF THE POSITION:

About WFP:

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

To learn more about WFP, visit our website and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, and Twitter.

What will you do in this position?

Under the direct supervision of a Regional Budget & Programming Officer, the incumbent will be providing support in resources planning and accompanying the ongoing unit development in total support of 19 Country Offices (CO) in the region. The focus of this position will be mainly:

• Support all Resource Planning related processes for a selected number of COs (with perspective from the Regional Bureau) for all Resource Planning related tasks (pipeline review, budget revisions, resource management overview preparations, unspent balances, funds management, data compilation, and analysis, etc.)

• Provide capacity and technical support, guidance, and advice to COs where required

• Support and contribute to any other related exercises and tasks as determined by the unit’s priorities

ACCOUNTABILITIES/RESPONSIBILITIES:

1. Review budget plans, monitor, and analyse project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimisation of resources.
2. Provide comprehensive analysis of fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
3. Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximise operational effectiveness.
4. Contribute to the improvement of internal processes, enhancement of corporate systems, and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilisation.
5. Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.
6. Review, compile and analyse data, maintain accurate records and files and prepare periodic and ad hoc reports, to support the accuracy and efficiency of information presented to internal and external stakeholders.
7. Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimise the use of funds.
8. Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management, and operational planning, to facilitate continued development and consistency in services delivered.
9. Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

SPECIFIC QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: University degree in finance, economics, accounting, business administration, or another relevant field.

Experience:

• At least 5 years of experience.

• Has supported the preparation and management of budgets.

• Has assisted with the monitoring of budgets/resource plans/pipelines/supply chains.

• Has assisted with budget/allotment related issues within the WFP budget system.

Functional Capabilities:

• Internal Controls & Compliance: utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity.

• Performance Budgeting, Analysis & Reporting: analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.

• Resource Management: monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.

• Performance Management: displays sufficient understanding of WFP performance management system to gather relevant and accurate information from internal and external sources for input to monitoring and/or evaluation processes.

• Supply Chain and Operations Knowledge: demonstrates a basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).

Language:

• Fluency in French and English languages (oral and written)

Closing date: 24 August 2022

All employment decisions are made on the basis of organisational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks

No appointment under any kind of contract will be offered to members of UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Join Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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