Procurement Officer (SRF # 270)

Title: Procurement Officer (SRF # 270)

Location: Amman

Background:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Scope of Work:

1. Processes the requisitions sent by the requester
2. Personally responsible for the perfect implementation of the procurement procedures.
3. Independent and self-sufficient, requests the quotes on the national market.
4. fills out the Bid Summaries, Comparison charts, Waivers and Purchase orders.
5. Prepare big, detailed comparison sheets for big tenders (specially for medication and medical commodities)
6. issues memos in case a waiver of any step of Procurement process
7. Handling full big procurements > 20k USD and BPAs – from receiving PR till full delivery and payment, according to IMC Procurement Manual
8. Ask for signatures as per the procurement procedure
9. Responsible for writing the opening minutes and negotiations conclusion minutes.
10. Represent logistics department in the sealed offers opening meetings.
11. Knows the local market and available suppliers. Selects the best suppliers to request quotes from as per price and quality.
12. Delivers the Purchase orders to the selected suppliers. Ask signature and provides a signed copy to the supplier as order.
13. Make sure all suppliers are legal and reports his supervisor in case of illegal issues.
14. Presents the procurement files to the Finance office and ensures the payment in timely manner.
15. Conduct a reference check for selected vendors for big tenders
16. Once delivered to the warehouse, makes sure the items are sent in timely manner to the field sites, provides, and approximate delivery date. Contacts sites in case of delay and provides new expected delivery date.
17. Manage and review Procurement Assistant work
18. Performs other duties as assigned by supervisor
19. Responsible for issuing tenders and advertise in the public newspaper
20. Provides procurement support to all programs in compliance with IMC Procurement standards.

Minimum Qualifications:

• Bachelor’s degree in Engineering, pharmacy, business or logistics
• At least 2 year of experience in a similar role
• Preferred to have NGO experience

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review

“I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.

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