Logistics Associate (Commodity Accounting/Data Analyst) G6
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
This is an opportunity for an exciting and challenging position within a multicultural and interdisciplinary team, based in a unique location, on a highly relevant topic. In addition, we offer:
➡️Meaningful and impactful careers: Our daily work makes a difference in the lives of the people we serve.
➡️ Continuous learning and training.
➡️ A multicultural and supportive work environment.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to contribute to achieving Zero Hunger and harnessing the global partnership as defined in the Sustainable Development Goals. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Education:
- A Bachelor Degree or equivalent in Business Administration, Economics, Engineering, Accounting, Commerce, Supply Chain, Logistics, Finance or other closely related fields .
Experience:
- At least six (6) or more years of progressively responsible support work experience in data management, logistics management or other related field
Skills:
- Strong communications skills (both written and verbal) at a level appropriate for representation.
- Good knowledge of Supply chain management and optimization,
- Market analysis, contract management and operational execution
- Warehouse and inventory management
- Technical assistance and coordination
- High level of integrity, good character, transparency and rigor in management. Ability to work as part of a team.
Languages:
- Fluency in both oral and written French and intermediate knowledge (level B) in English.
ORGANIZATIONAL CONTEXT
WFP’s strategy in Benin for the period of 2019–2023 is aligned with the 2030 Agenda for Sustainable Development, the Government’s national development plan for 2018–2025 and the United Nations Sustainable Development Cooperation Framework (UNSDCF) for Benin for 2019–2023. It’s based on the 2018 zero hunger strategic review recommendations, evaluations and lessons learned from previous programmes.
WFP use an integrated approach, institutional capacity strengthening and partnerships to support the Government in addressing food insecurity at the household, community and individual levels, focusing on four axes:
- school feeding under an integrated nutrition-sensitive, multisectoral approach (with linkages to social protection, education, health, agriculture, hygiene and sanitation);
- nutrition assistance, with an emphasis on the prevention of malnutrition, including micronutrient deficiencies among children and pregnant and lactating women and girls;
- institutional capacity strengthening, with home-grown school feeding as an entry point for promoting local food production, particularly in support of smallholder farmers, especially women;
- assistance to populations affected by crises in Benin during and after crises.
WFP works with government, other UN agencies, NGOs, private sector companies and others to mobilize resources, find innovative solutions and reach vulnerable communities in Benin.
JOB PURPOSE
Under the general supervision of the Head of Supply Chain and the direct supervision of the Logistics Officer, the Logistics Associate will be responsible for the analysis and production of reports in order to maximize the efficiency of the management and quality of data in the Logistics Execution Support System (LESS), and their reliability in order to guarantee better managerial decision-making.
He/she will be responsible for providing expert / specialist support to sub-office focal points or any other user of the system, ensuring that procedures are followed by all to enable efficient delivery of food aid
At this level, job holder demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Maintain regular monitoring of quality and integrity of food accounting data, implementation of processes and procedures through communication and direct/field missions. Take corrective action on systematic irregularities. Ensure accuracy of records in LESS, including identification of discrepancies to ensure immediate and accurate reporting of stock movements, in line with organizational requirements.
2. Continuously monitor and report the real-time recording of goods movements and losses, in accordance with IPSAS (International Public Sector Accounting Standards), in order to reduce delays.
3. Collect data from the system and perform analysis to produce comprehensive formalized reports (financial close reports, physical inventory, …) or ad hoc reports (including visual documents / Dashboard) providing information and recommendations that enable informed decision-making and clearly highlight areas requiring attention and corrective action or opportunities for improvement and effective operationalization of the supply chain.
4. Actively contribute to the compilation of information, reconciliations and ACR reporting (annual office report) through regular reconciliation in COMET and LESS software.
5. Monitor real-time use of LESS Last Mile, ensure that LESS data is aligned with COMET data, and perform regular reconciliation of delivery information to Partners/Schools in LESS with distribution reports in COMET.
6. Ensure that physical inventories are carried out monthly in all food storage warehouses, reconciled and entered into the system before the deadline, guarantee full compliance of logistics operations with International Public Sector Accounting Standards.
7. Follow-up regularly with field offices to ensure that all standard management documents are in place and in use, that data entry is carried out in real time, and that standard food management procedures are followed throughout the country with feedback to the supervisor. This also includes monitoring the food destruction process.
8. Assist field offices with LESS and food management queries by responding to a variety of questions/requests for assistance according to standard processes, to ensure prompt and accurate resolution of all LESS and food management queries with a high level of customer service mindset.
9. Coordinate with head office, regional office and sub-offices for technical support using the GSM ticketing system and, where appropriate, forward support requests to head office for advice on problem resolution.
10. Carry out regular reviews of existing processes and propose general LESS improvement measures and innovative solutions that ensure the smooth operational functioning of LESS without compromising the quality and efficiency of the operation.
11. Identify training needs and organize refresher sessions for LESS users.
12. In coordination with other units, identify causes/challenges/bottlenecks in food management monitoring and propose solutions;
13. Ensure that all lending and borrowing instructions issued by the pipeline section have been correctly implemented by warehouses and recorded in LESS with appropriate documentation.
14. Perform other relevant duties as requested by supervisor.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
- Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
- Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
- Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
People
- Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
- Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
- Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
- Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
- Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
- Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
- Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
- Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
Partnership
- Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
- Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
- Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. |
| Planning, Project & Resource Mgmt | Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. |
| Information Management & Reporting | Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. |
| Market Analysis, Contracting and Operational Execution | Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. |
| Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. |
| Technical Assistance and Coordination | Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders. |
OTHER SPECIFIC JOB REQUIREMENTS
This section is optional to describe additional responsibilities & knowledge required for the specific job
WHY WORK WITH US?
TO SAVE AND CHANGE LIVES ❤ Make a difference, the world will notice. We are driven by our mission to fight global hunger and fuel dreams of a better future.
TO JOIN A GLOBAL COMMUNITY 🌍 Build bridges that unite people around the world. Being part of a global, diverse, and multicultural community like WFP will constantly expose you to innovative ideas and perspectives. The way we carry out our mission with a deep respect for personal and cultural differences and close collaboration between each member of our global team will certainly enrich your experience and knowledge on many levels.
UNLIMITED OPPORTUNITIES 💡 Unlock opportunities you never thought you would find. WFP goes wherever it's needed and does whatever it takes to get the job done.
A LIFE CHANGING EXPERIENCE ⭐ Go beyond yourself and discover your true potential. WFP offers life-changing experiences that you probably won't find in many other organizations.
Join us in making a difference, watch this video to learn more about us!!!
Lien : https://www.youtube.com/watch?v=RnaxfnNKdsM
TO APPLY
Click ‘Apply’ link below to start the application process. Candidate are requested to create an account in WFP E-Recruitment system before applying.
Please also include your CV with a cover letter, highlighting your motivation and suitability for this vacancy, as part of an online application.
WFP offers an attractive compensation and benefits package including basic salary and medical insurance.
Please visit https://www.wfp.org/countries/benin to learn more about WFP’s operations in Benin.
- Only Beninese nationals or holders of valid residence and work permits are eligible to apply for this position
- Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills.
- WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job.
- Only shortlisted candidates will be invited for written test an interview.
WFP DOES NOT RECEIVE FEES AT ANY STAGE OF THE RECRUITMENT AND DOES NOT REQUIRE BANKING INFORMATION.
DEADLINE FOR APPLICATIONS
September 10, 2023
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
