Logistics Team Leader Jordan Azraq & Zaatari Camps Area

23 أغسطس، 2023

0 3 4 دقائق

Company Overview

The Norwegian Refugee Council (NRC) is an independent, humanitarian organisation which provides

assistance, protection and durable solutions to refugees and internally displaced persons worldwide. The NRC programme in Jordan began shortly after the creation of Zaatari Refugee Camp in August, 2012.

NRC is now a key partner of UNICEF and UNHCR in Jordan with 150 staff, working to meet the needs of Syrian

refugees and Jordanian communities in which they live.

NRC-Jordan is part of a regional response to the Syrian refugee crisis that includes programmes in Lebanon and Iraq, as well. In Jordan, NRC provides relief items and shelters to Syrian refugee families, along formal and informal education for children and youth alike.

NRC cooperates closely with Jordanian Government Ministries and UN partner agencies to share its experience and technical knowledge acquired from mass displacement in other contexts to better protect vulnerable refugees. NRC is expanding its operations in response to the growing needs of Syrian refugees fleeing violence conflict.

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.

Management of support staff
Implement a plan of action for a delegated portfolio of support functions projects (activities, budget and project documentation)
Day to day follow of progress in project implementation
Ensure compliance with NRC policies CC tools, handbooks and guidelines
Ensure that projects target beneficiaries most in need, and explore and assess new and better ways to assist
Promote and share ideas for technical improvement
Prepare periodic progress reports and other documents
Ensure capacity building of support staff and transfer key skills
Liaison and collaborate with relevant local authorities and stakeholders
Promote the rights of IDPs/returnees in line with the advocacy strategy

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

Source appropriate suppliers in the local market for the procurement of goods and/or services based on the commonly requested goods and services .
Monitor and document (procurement, warehousing) by partners and/or contractors (plan of action activities, contracts).
Compare and evaluate offers from suppliers to ensure having the best value for money.
Ensure local procurement conducted complies with NRC and donor procurement policies & procedures, conduct regular spot checks of the teams’ procurement files to ensure the compliance,Establish and maintain good professional working relationship with suppliers, service providers and contractors whilst strictly adhering to NRC anti-corruption guidelines and NRC's Code of Conduct.
Review the quality of purchased products, Ensure that the purchased products are always compatible with NRC needs
Ensure that the Agresso Procurement form is maintained and is available for distribution to managers on a regular weekly and monthly basis.
Enter order details (e.g. vendors, quantities, prices) into internal databases
Ensure that all appropriate purchase supporting documents are prepared for relevant approvals
Maintain updated records of purchased products, delivery information, and invoices
Monitor stock levels and place orders as needed
Create and maintain good relationships with vendors/suppliers
Ensure that procurement files are complete and prepared for the Finance Department for timely payments of procured Goods and Services
Ensure fulfilment of the whole procurement process as per NRC Logistics Handbook, SOP’s, and per donor requirements where required.
Managingne the asset, by working closely with the focal point of the asset
Work with the Area Logistics Coordinator to optimize cost effectiveness across the department
Support warehousing team in inventory management, storage space, and ensuring safety standards.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

Budget holders
Auditors (internal/external)
Technical advisors/support (MERO)
Relevant implementation staff

Scale and scope of position

Staff:	2 Logistics Technical assistant + 2 Incentive based volunteers
Stakeholders:	UN agencies, INGOs, local NGOs, civil society, governmental bodies/ Local Markets
Budgets:	N/A
Information:	Agresso, 365, OKTA, NRC People
Legal or compliance:	Logistics Handbook, NRC Code of Conduct, NRC's anti-corruption guidelines, NRC Logistics Handbook and all relevant local SOPs

QUALIFICATIONS

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

Experience from working a within technical expertise area in humniantation / recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal

Context related skills, knowledge and experience (shall be adapted to the specific position):

Qualification requirement: Bachelor degree or equivalent, Years of Experience: 3
Familiarity with the local market.
Ability to analyze the data.
Ability to deliver under pressure.
Good communication and interpersonal skills.
Strong organization and team working skills.
Service orientation.

2. Behavioural competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

Handling insecure environments
Managing resources to optimize results
Empowering and building trust
Managing performance and development
Planning and delivering results

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: