Procurement Associate (G6) – Damascus VA028-2023
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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
DEADLINE FOR APPLICATIONS
All applications should be received no later than 29 August 2023.
CONTRACT TYPE & LOCATION
Contract Type: Fixed Term G6
Duration: 12 months
Duty Station: Damascus
Number of required employees: 1
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020, WFP was awarded the Nobel Peace Prize for its efforts to fight hunger globally, including its work during the coronavirus pandemic.
In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.
BACKGROUND AND PURPOSE OF THE ASSIGNMENT
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.To provide coordination, administrative services and research to support the efficient and effective procurement services.
And the purpose of the assignment is to collect, analyse and report on information to maximize efficiency of procurement operations and activities
KEY ACCOUNTABILITIES (not all-inclusive)
Within delegated authority, the incumbent will be responsible for the following duties: (These duties are generic and thus are not all-inclusive);
- Participates in the process of market surveys (periodic and on ad-hoc basis) for prices, stock and vendors information collection,
- Participate in the Request for Information process and consolidated reports preparation; Demonstrate the ability to perform quantities analysis on primary and secondary sources data,
- Participate in Expression of Interest (EOI) preparation; pre-qualification process for new vendors and tenders records update,
- Maintain accurate, timely updated, easily accessible and friendly user databases and files for all information collected and reports prepared during market surveys, RFl-s, EOI-s and other similar processes,
- Accurate and timely use of WFP Corporate Tools for data entry and systems. Contribute towards the development of Foods procurement plans and processes ensuring compliance with wider procurement policies and WFP standards.
- Collate data and contribute to preparation of accurate and timely reports of foods procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
- Support procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes to contributing to successful procurement of Foods.
- A good understanding of the local markets, so that the right quality of foods commodities are procured at the right time.
- Developing the capacity of local suppliers.
- Follows up on deliveries and payment process.
- Takes timely action on POs/Contracts/FSAs closure and proper filing update.
- Prepare the documents for presentation during the PCC meetings in line with the procurement manual and guidelines.
- Ensure the timely execution of all foods contracts, through close communication with suppliers so as to avoid pipeline breaks as well as liquidated damages.
- Maintains clear tracking information on all PCC cases and files/records for operation need and audit queries.
- Participate in developing procurement processes related to foods as and when needed.
- Train and guide staff in the WFP procurement policies and systems as and when needed.
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Records management for procurement related files
a) Insert all files, documents, and records in compliance with WFP Procurement rules & regulations and as per following structure:
(1) Physical File Structure based on thematic and time consequence,
(2) Digital Archive in the shared folder of the procurement unit,
(3) Relevant procurement documents attach to the WINGS Pos.
b) Contribute in the establishment of files &records systems that are easily accessible and user friendly for daily procurement operational needs and for CO management and/or audit queries,
c) Use of checklist for files/records pre-auditing before files are archived.
d) Maintains updated and properly documented procurement files for any audit queries.
e) Drafts responses to these queries.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. Certificates in procurement (GAFTA and/or CIPS).
Experience: At least 6 years of experience in general procurement. Experience in purchasing food locally.
Language: Fluency in English and Arabic languages.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Demonstrated successful local procurement of food commodities.
• Experience conducting supplier research and coordinating with foods manufacturers, food wholesalers and food traders.
• Demonstrated knowledge of WFP food procurement rules and processes.
TERMS AND CONDITIONS
- Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:
- Company/Organization name and scope of work of the organization
- Exact Position Title
- Contract type: part-time, full-time, volunteer, consultant, or freelancer
- Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
- Responsibilities: To mention the main responsibilities that highlight your gained skills and experience
- A proof of your experience will be required in the final stage of recruitment.
- Only shortlisted candidates will be invited to the next stage of the selection process.
- Candidates must get an auto confirmation email once application is submitted.
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Female applicants and qualified applicants are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
