Logistics Asset & Fleet Officer_ Camps (Azraq – Zaatri)

ABOUT RI: Relief International specializes in relief and development programs that benefit people in acute distress. A registered non-profit in the US, UK, France and Belgium, our work targets those fragile countries or communities that suffer from recurrent man-made or natural crises that impede human development. The people that we serve live in seventeen countries across the Middle East, Africa, and Asia where the debilitating effects of political instability, forced displacement, and natural disasters are pervasive. Often, RI is the only organization providing healthcare, education, logistics, energy, capacity building, economic development, sanitation, and many other forms of assistance to
these highly vulnerable communities.

Position Summary:

The Logs Asset& Fleet Officer/ Camps is responsible to coordinate and monitor overall mission logistics and support activities including assets and warehouses managements, offices maintenance, communications, fleet, shipments. S/he will also Monitor the activity of logistic department and provide monthly report based on pre-set KPIs. S/he is also supporting the SCO Manager to ensure a proper spend-down plan of the Logistics Country Budget.

Essential Duties And Responsibilities :

Assets Management

• Ensure that asset and inventory/equipment management standards are in place and RI policy and procedure followed.
• Ensure up to date and accurate tracking of all assets and equipment is documented for all RI locations.
• Ensure fixed asset files are maintained; work with IT to ensure proper systems and documentation for the tracking and reporting of all IT assets & equipment.
• Oversee quarterly process of physical check and annual financial reporting.
• Provide award report on purchased assets and equipment as requested.
• Ensure Asset Assignment forms are accurately filled/ signed and properly filed.

Warehouse Management

• Manage the RI Jordan warehouses/ Stores, and maintain a strong warehouse system and process.
• Manage and coordinate closely to ensure proper and timely delivery of stock whereas requested.
• Ensure having up to date tracking system for office stocks/ inventories.

Fleet Management

• Oversee all Jordan vehicle plans and usage. Technical direction to all Jordan based drivers, both RI staff and company hired drivers.
• Review all vehicle log sheets – compile consumption report analysis for monthly fuel payment.
• Review all generator log sheets and compile consumption report analysis.
• Manage fuel supplier agreement, issue funds to fuel cards, monitor account and provide full documented request for payment each month (vehicle and generator).
• Coordinate vehicle movements throughout Jordan to ensure all program & office needs are met.
• Responsible to ensure the reconciliation of all documents regarding movement plan, primary and secondary and update regularly.
• Ensure the timely maintenance of all RI owned and leased vehicles.

Office Management

• Provide full support to the RI Jordan office(s) in managing consumption and ordering of stationary, office supplies, events coordination, meetings, workshops, etc.
• Oversee the lease agreements for office(s)/ guesthouse(s) as well as any maintenance needs.
• Process all monthly payments for communication, internet and office/ guest house utilities.
• Oversee communications usage and purchasing. Follow up with the communication company on the invoices.
• Ensure that RI permit letters are being prepared on time for the Jordan camps.
• Ensure all staff are assigned mobile phones and laptops (according to official request).

Other Related Tasks:

• Engage with supervisor and key staff (Program, Finance, HR) on all logistic matters.
• Engage with requesters and colleagues on their logistic needs: ensure timely and regular communications are provided on the progress or delays related to requests.

• Represent RI in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of RI’s mandate, ethics, values and standpoint with regard to other actors.
• Assist in induction of new staff.
• Take initiative to develop systems, policies and procedures for improved management and oversight.
• Perform other duties as assigned by supervisor.

Safeguarding

All staff:

• Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve
• Ensure that your behavior inside and outside of work promotes the values outlined with RI’s code of conduct and safeguarding policies
• consistent with RI’s safeguarding and protection policies,

• Contribute to ensuring that all those who come into contact with Relief International staff and the communities we serve can be trusted to work safely with them
• Ensure your job-related activity and practice is compliant with safeguarding standards

Qualifications and Requirements:

This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.

• Bachelor’s degree in Business Administration, Procurement Management or equivalent.
• Minimum 3 years of relevant work experience.
• Previous experience in the NGO sector, especially in refugee camp, will be a distinctive asset.
• Exceptional analytical, organizational, managerial and communication skills.
• Excellent interpersonal, communication skills required, including patience, diplomacy, willingness to listen and respect for colleagues and partners.
• Excellent time management skills and resourcefulness with strong attention to detail.
• High level of creativity and coordination.
• Fluency in Arabic and English is required.
• Information and computer literacy (MS Office package).

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities. We value:

• Inclusiveness
• Transparency and accountability
• Agility and innovation
• Collaboration
• Sustainability

All staff are expected to abide by RI Safeguarding, Code of Conduct & Incident Management Policies & procedures.

Relief International is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”

This job description is subject to periodic review and adjustment in order to achieve RI’s goals in Jordan, and any changes to the ToR will be discussed and agreed between signed below.

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