Project Officer Social Mobilizer – Karak / Maternity Coverage

The Project Officer supports the Project Manager (PM) of ACTED Green Infrastructure (Agriculture, Forestry) project to ensure the overall success of the project within the time and resources allocated. The Project Officer will support PM/Project team to ensure the effective and timely completion of project activities in accordance with ACTED and GIZ standard operating procedures (SOPs) focusing on social cohesion, community mobilization, and environmental awareness of the targeted area (Jothur reserve, السماكية, القصر, الربة‎, ادر, الجديدة villages) taking into consideration socio-economical findings from stakeholder mapping, and social cohesion assessment.

Objectives

Support the Project Manager to ensure smooth project implementation and guarantee social cohesion outputs of the project, within the target area and ensure that deliverables are completed on time, within budget constraints, within acceptable quality levels, in line with donor requirements and based on beneficiary needs.

Duties and Responsibilities

1. Support the PM in external engagement with government authorities, MoL, MoEnv, municipalities and CBOs.
2. Support the PM to implement and oversee the ACTED Green Infrastructure project programming in Karak, Jothur Reserve.
3. In charge of the social cohesion outputs of the project (% of beneficiaries reporting social cohesion improvements within the project),
4. Review integrated social mobilization plan, provide inputs for finalization,
5. Lead community outreach activities to vulnerable Syrians in relevant areas of intervention,
6. Assist the implementation of intervention activities and make specific recommendations on vulnerabilities and internal referrals where appropriate.
7. Leading Social Cohesion activities, FGDs, meetings and programs as per required by the project activities in the stipulated time,
8. Propose solutions to the specified social issues related to the project.
9. Prepare weekly/monthly reports outlining project activities.
10. Conduct trainings for CFW workers (Social Mobilizers), identify the gaps and address the need of SM, guide and coach them in day to day works.

Cash For Work Implementation:

1. Assist project team in developing project intervention layout plans,
2. Support and carryout stakeholder mapping,
3. Lead the social cohesion assessment hand in hand with AME unit,
4. Lead community consultation and mobilization activities to foster sustainability of the intervention.
5. Support the development of baseline/endline assessment with AME unit,
6. Support the IBV recruitment process in communities/villages with the Cash for Work project officer and Project Manager.
7. Lead awareness raising and team building exercises as per laid out in the project intervention plan and workplan,
8. In close collaboration with the Security Officer, the social mobilizer will act as co-lead for security and support Project Manager with governmental, municipal, or local meetings,

Project planning / reporting

1. Support the PM to prepare the work plans/ schedules for the field teams,
2. Support the PM to prepare the Project Management Framework (PMF) on a monthly basis and to review the Budget Follow-Up (BFU) as requested,
3. Contribute to the drafting of monthly project reports in coordination with the Project Development (PD) department as directed by the PM,
4. Provide regular and timely updates on progress and challenges to the PM,
5. Support the PM to ensure that project records and documents, in particular documents that prove completion of CfW activities (e.g., CfW contracts, attendance sheets, etc.) are adequately prepared, compiled and filed according to ACTED procedures and donor specific procedures,
6. Participate in communication activities through the regular collection of pictures and stories related to project activities,
7. Operate following the “do no harm principles” in order to ensure projects are safe for communities,
8. Collect and apply appropriate lessons learned and best practices to current projects, and ensure these lessons learnt are pro-actively shared with supervisor, the AMEU and other team members to apply them in future project development processes.

Quality Control

1. Participate in AMEU planning processes and actively support the delivery of AMEU activities in line with the project AME framework and AME Manual,
2. Assess the activities undertaken and ensure efficient use of resources.
3. Collect and apply appropriate lessons learnt and best practices to current projects, and ensure these lessons learnt are pro-actively shared with supervisor, the AMEU and other team members to apply them in future project development processes.

Transparency and Inclusion

1. Oversee the appropriate, achievable, and acceptable selection of project beneficiaries.
2. Develop a communication strategy with communities so that factual, objective and actionable information is provided to project stakeholders.
3. Ensure project stakeholders are empowered to participate throughout the project cycle.
4. Ensure that ACTED’s Complaints and Response Mechanism is communicated to target communities and solve complaints related to the project in coordination with the AMEU.
5. Support the inclusion of the people with specific needs (PwSN) in the project wherever possible, in coordination with the PM and ACTED inclusion focal point,
6. Ensure project records and documents, in particular documents that proof completion of activities (beneficiary list, donation certificates, attendance sheets, etc.) are adequately prepared, compiled and filed according to ACTED procedures and donor specific procedures.
7. Maintain a beneficiary master database containing all beneficiary registration and baseline information as well as the activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with ACTED’s data protection policy.
8. Ensure respect of, ACTED’s code of conduct, FLATS procedures and donor requirements.

Coordination (internal/external)

1. Participate in regular project team meetings, when necessary,
2. Travel to Amman, when necessary,
3. Participate in Bi-Weekly Area Meetings (JAMs) when requested by PM
4. Encourage and support the field teams to refer unmet needs to other relevant actors, through ACTED referral mechanism, in coordination with PM and Accountability Officer
5. Help to ensure that project stakeholders have a good image of ACTED thus increasing the acceptance of ACTED’s presence and activities in the project implementation area

Human Resources

1. Ensure that project staff under your responsibility understand and are able to perform their roles and responsibilities,
2. Follow-up the work plans and day-to-day activities of the project staff under your responsibility,
3. Help to ensure, through your actions and leadership, a positive working environment and good team dynamics,
4. Participate in the recruitment of technical project staff,
5. Participate in regular appraisals of the staff under your line management,
6. Manage interpersonal conflicts,
7. Address interpersonal conflicts at the field level as needed and ensure that issues are reported to the PM in a timely manner.

Logistics and Security

1. Send accurate and precise order forms to logistics in a timely manner,
2. Check the quality of the required goods/supplies at the contracting stage as well as at reception point and contribute to procurements committees to finalize suppliers’ selection according to applicable scenario,
3. Accountable for all program’s inventories on site (Karak/Jothur),
4. Management of the IN & OUT processes in the Karak/Jothur site storage,
5. Adhere to ACTED security procedures at all times

Skills

• Bachelor’s or master’s degree in a related field (Law, Social Science, etc),
• Experience with the Cash for Work modality (desired),
• Experience in managing multicultural teams,
• Familiarity with managing project including beneficiaries from pluri-ethnic, pluri-religious background,
• Arabic (Native) and good knowledge of English (written and spoken),
• Excellent writing and communication skills.
• 3 years’ work experience with an INGO in an emergency and/or development setting;
• Ability to work under pressure in a fast-pace environment;
• Good organisational and prioritisation skills,
• Proficiency in Microsoft Office, Microsoft Excel,
• Strong interpersonal skills
• Strong analytical skills

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