Programme Assistant (Cooperating Partner Payments) SC5, Maputo – Mozambique
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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. Female qualified applicants are especially encouraged to apply.
WFP does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, offer, training, or any other fees). Offers of WFP employment or job openings with requests for payment of fees are fraudulent. WFP does not concern itself with information on bank accounts. Any requests for such payment or information should be refused and reported to local law enforcement authorities for appropriate action and to WFP for its information.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
JOB PURPOSE
To perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of assistance packages.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate or degree in the related functional area (Administration, Accounting and or/Audit, Finance) is desirable
Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.).
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.
OTHER POST REQUIREMENTS (details to be determined by Post Managers):
• Good computer skills and experience of using spreadsheets and database software
• Good communication and interpersonal skills
• Good numeracy and analytical skills
• Experience working in multi-cultural environment and/or developing country
• Ability to work independently and as part of a team
• Ability to meet deadlines and maintain confidentiality
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
1. Ensure timely reporting submission from Cooperating Partners (CPs)
2. Process payment claims/invoices of Cooperating partners (CPs), ensuring the correct exchange rate is used, including follow-up of upon commodity losses reported through the distribution report.
3. Track payments made to Cooperating partners (CPs) by maintaining the payment tracker updated.
4. Prepare monthly status report, and flag any issues that require action.
5. Liaise closely with relevant programme units and CO Finance on issues related to CP payments;
6. Provide guidance, training, and oversight to CPs related to the payment process.
7. Prepare Note for the Record (NFRs) and related documents as required;
8. Provide project management and/or general office support following established targets and WFP’s policies and procedures;
9. Within the specific area of responsibility, compile data and support analysis and preparation of reports in order to support operational decision-making.
10. Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.
11. Support communication and activities with local partners, agencies, NGOs and government institutions.
12. Act as a point of contact for resolution of general operational queries requesting assistance where necessary.
13. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis;
14. Perform any other duties as assigned.
WFP LEADERSHIP FRAMEWORK – OUR BEHAVIOUR MATTERS
- Leads by Example with Integrity
Lives WFP values and shows humanity and integrity by role modelling care for others.
- Drives Results and Delivers on Commitments
Delivers on commitments and adapts readily to change.
- Fosters Inclusive and Collaborative Teamwork
Is inclusive and collaborative, and contributes to a culture of learning and personal growth.
- Applies Strategic Thinking
Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things.
- Builds and Maintains Sustainable Partnerships
Builds and nurtures external partnerships & collaborates with partners to deliver common objectives.
TERMS AND CONDITIONS
Type of contract: Service Contract, Level 5
Duty Station: Maputo
Duration: 12 months (renewable)
This position is open to Mozambican Nationals Only.
"Female and qualified candidates with disabilities are highly encouraged to apply".
DEADLINE FOR APPLICATIONS
1st August 2023
Only short listed candidates will be contacted
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
