Finance and Associate G6-Pakse 1 1

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Field Offices in Pakse and the Job holders report to a Head of Field Office.

At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders are expected to manage resources and coach and coordinate a team of support staff.

KEY ACCOUNTABILITIES (not all-inclusive)

• Liaise with other offices – Vientiane Country Office, Field Offices and Government/other counterparts.
  • Analysis data from WFP’s information systems (GEMS, FLEET) and report any discrepancies or irregularities to the supervisor;
  • Maintain records for expenditures, travel, insurance, procurement and other administrative or logistical systems
  • Verify and process requests for expenditure, travel, procurement in accordance with WFP rules and regulations and liaise with Field Office’s staff and Finance Unit as appropriate
  • Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.
  • Maintain records for expenditures of petty cash, program field activity cash advances
  • Co-ordinate with other teams to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
  • Manage local purchasing; solicit supporting documentation required for procurement;
  • Maintain and file necessary documentation for office vehicle and motorbikes and assets on loan to counterparts;
  • Provide advice and guidance to other staff on rules and regulations related to your area of work such as expenditure, travel, procurement and data management.
  • Perform other duties as required.

JOB PURPOSE

To coordinate and provide high quality, client-focused and value-for-money oriented administration services.

STANDARD MINIMUM QUALIFICATIONS

Education: Complete a secondary school or Bachelor Degree in Business/Public Administration, Finance/Accounting, Management, Education, Social Science or other field related to office management and administration is preferable.

Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
• Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
• Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
• Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
• Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
• Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
• Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
• Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
• Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
• Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
• Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
• Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• At least six years of progressively responsible work experience in administrative and financial services (i.e. finance, accounting, budget, human resources, travel, procurement, audit and/or another related field).
• Experience working in difficult locations with people of different backgrounds.
• Excellent word processing skills and excel skills.
• Ability to interpret and analyse a wide variety of programme issues and statistical information, and to maintain accurate and precise records.
• Use of good judgment in situations including matters requiring sensitivity or on work of a confidential nature.
• General knowledge of UN system, policies, rules, regulations would be an advantage
• Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day to day work.

TERMS AND CONDITIONS

Contract duration: One year with renewal

Contract type: Fixed term appointment

Duty station: Pakse

DEADLINE FOR APPLICATIONS

Opening date: 5 July 2023

Closing date: 18 July 2023

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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