Logistics Assistant (Fleet, Warehouse and Asset) (INT9644)
Oxfam is a global movement of people working together to end the injustice of poverty.
JOB DETAILS
DIVISION: Supply and Logistics
TEAM: Logistics
LOCATION: Umaljmal sorting facility and with frequently visit to Amman office
CONTRACT TYPE: Fixed term
GRADE: E1
JOB FAMILY: Property & Logistics
SALARY: JOD 11,655 – 14,811
HOURS: 40 hours per week.
FLEXIBLE WORKING: We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage.
DIVISION PURPOSE: Shaping a stronger Oxfam for people living in poverty
TEAM PURPOSE: To ensure Logistics support services to facilitate effective programme implementation
JOB PURPOSE: The purpose of this role is to manage Vehicles, Stocks and Assets systems and provide support to deliver an efficient, cost-effective and quality Vehicle, Stock and Assets management services to sorting facility at Oxfam in Mafraq and Amman office as required.
POST HOLDER REPORTS TO Country Logistics Manager and Project Manager
JOBS REPORTING TO THIS POST Drivers
BUDGET RESPONSIBILITY N/A
DIMENSIONS OF THE ROLE : the purpose of this role is to manage vehicles, stocks and assets systems and provide support to deliver an efficient, cost-effective and quality vehicle, stock and assets management service.
KEY RESPONSIBILITIES
Vehicle Management
- Ensure that office vehicles are checked daily and road worthy before any assignment.
- Place logbook for each vehicle and monitor records for accuracy and completeness.
- Ensure that all Oxfam vehicles insurance is renewed and up-to-date.
- Maintain data and update records of all vehicles.
- Ensure rental contract are well managed.
- Ensure that daily transport is organised
- Maintain appropriate contracts with transportation companies and ensure all non-Oxfam drivers and transport companies hired for specific purposes know and follow Oxfam driving policies and procedures and are maintained up to Oxfam standards.
- Ensure that drivers’ testing is conducted, and records of staff authorized to drive is maintained and kept up-to-date.
- Provide advice and support on vehicle repair and management to project offices when is applicable.
- Establish regular service schedule and ensure proper maintenance is carried out by liaising with vehicle garage/service providers
- Prepare all reports of vehicle usage according to Oxfam GB guidelines on monthly basis.
Store
- Raise GRN, manage stock/store, data and tracking systems in accordance with Oxfam HELIOS system and standard procedures.
- Coordinate with programme team and procurement officer and organize the loading/unloading of store goods when dispatching to projects sites.
- Work on customs clearance process to clear shipment and dispatch shipment when it is necessary.
- Prepare monthly report and submit to Country Logistics Manager
Assets:
- Manage Oxfam Assets and update Assets & inventory register regular basis in HELIOS systems and maintain a register book for issuing of equipment /assets etc.
- Ensure all assets are tagged properly
- Prepare monthly Assets and inventory register and submit to Country Logistics Manager
HSE:
- Assist in maintaining safety guidelines, procedures, and policies.
- Assist in the development and implementation of Hazard Assessments and Safe Work Practices
- Promote incident and accident prevention in the workplace
- Prepare and maintain safety records, accident statistics and reports required
person specification
Most importantly, every individual at Oxfam GB needs to be able to:
- Live our values of INCLUSION, ACCOUNTABILITY and EMPOWERMENT (read more about these here).
- Ensure you commit to our ORGANISATIONAL ATTRIBUTES (including adhering to the Code of Conduct):
-
Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability or class.
-
Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
Experience, Knowledge & Competencies
Essentials
For this role, you will need to model Oxfam’s feminist leadership approach so we have selected the most relevant feminist leadership practices which we will use for assessment purposes (which you can read more about here):
- Self-Awareness
In addition, an ideal candidate will also have:
Technical Skills, Experience & Knowledge
Essential
- 1-2 years working experience in related filed.
- Previous experience in producing high quality reports
- Knowledge on HELIOS system to raise GRN and RO
- Experience and/or demonstrable knowledge of vehicle, warehouse and asset management
- Attention to detail and excellent numeric accuracy.
- Ability to keep clear and concise records.
- Proven ability to manage competing tasks and to prioritise and produce high level output consistently.
- Excellent interpersonal skills and ability to work on own and within multi-cultural teams.
- Excellent computer skills (to include experience in computerised finance processes) Ability to plan with good organizational skills, including prioritisation and ability to work under pressure.
- Initiative and ability to follow up on issues.
- Good written and spoken Arabic and English
- Computer knowledge, MS word and excel
At interview, shortlisted candidates will also be assessed on our values and organisational attributes, as outlined above.
Desirable
- Previous experience with INGO/Humanitarian Organisation
- Knowledge on vehicle Tracking and other communication systems
Safer recruitment: All offers of employment are subject to satisfactory references and appropriate screening checks (which can include counterterrorism, safeguarding and criminal records checks). You can find out what this means here.
