Administration Officer

30 مايو، 2023

0 2 دقيقة واحدة

International Company announces its need for (Administrative Officer) – with limited contract 3 months.

Qualifications, Experience and Education Requirements

Graduate in any discipline but preferably in Business Administration/ management and/or accounting
Minimum 3 to 4 years’ experience in office management or administrative roles
Identifying and liaising with multiple vendors
Knowledge of office administration
Ability to maintain a high level of accuracy in preparing and entering information

Responsibility:

Manage vendors and other parties involved in the site set-up
Facilitate critical and core business requirement – water, electricity, back-up power, stationary etc.
finalizing telephone, internet, etc. support requirements and follow up on bills payments
Establish standards and procedures for Administrative functions
Organize office operations and procedures
Supervise office staff
Monitor phone bills
Control correspondences
Maintain office equipment
Procure, maintain and replenish inventory
Check stock to determine inventory levels
Anticipate needed supplies
Verify receipt of supply
Consolidate administrative expenses
Manage maintenance and upkeep of the facility
Vendor and supplier management – SLAs, contracts and over-all governance
Any other task related to the Job

Snapshot of tasks:

· Primary point of contact for all office administration related matters

· Liaise with the Regional and Head Office teams to resolve queries and concerns

· Broadly manage administration functions

Metrics & Organization Management:

· Performance Metrics:

· OM & Reporting:

o Direct Reporting to the CM

Skills

Mandatory Skills

Fluency in written and spoken English and the local language
Excellent interpersonal skills
Team building skills
Analytical and problem solving skills
Decision making skills
Effective verbal and listening
Communications skills
Attention to detail and high level of accuracy
Very effective organizational skills
Effective written communications skills
Computer skills including spreadsheets and word processing programs, and e-mail at a highly proficient level
Stress management skills
Time management skills