Senior Finance Officer

Background/IRC Summary:

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria – more than half of the country's population – are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary:

Senior Finance Officer in Amman Office supervises the day-to-day finance operations. He/she works with the Deputy Finance Controller in the maintenance and oversight of the accounting operations to ensure that all finance operations in Amman are performed in accordance with IRC and country office policy and procedures.

Responsibilities:

1. Compliance check of finance documents/transactions for payment to ensure that all payments are approved as per the authority Matrix. Also to make sure that all payments are processed within 5 working days.
2. Focal person for per Diem and Consultant payments. To ensure that these payments are processed within 5 working days.
3. Prepare All Required JVs on monthly basis for Month end closing.
4. Preparation of the allocation for all staff every month.
5. Preparation of the intercompany report every month.
6. Preparation of the 2930 NY report every month.
7. Preparation of the SPCA/SPCE/ and all Pools allocation every month.
8. To represent Finance team in bid opening meeting.
9. Deal with HQ communications and as instructed from the supervisor.
10. Follow up on the PRTS with the concerned staff from SC and other departments on closing grants to assure all expenses has been captured and reported.
11. To update Balance sheet reconciliation, and ensure that there are no long outstanding balances. Also to provide justification and expected clearance date for outstanding balances.
12. To establish good coordination with Supply Chain, HR and Program department in Coordination with other departments establish the workflow and deadlines for timely submission of the payments documents.
13. Help in audit process for submitting documents to auditors and assisting all audit processes with Senior Finance Manager.
14. Participating in the monthly closing by supporting Senior Finance Manager for any task required.
15. Preparing accruals JV’s for the month closing.
16. Overtime check and JV preparation every month.
17. Assisting in the supervision of the finance Amman staff and WOS Finance Team
18. Any other task assigned by the supervisor(s)

Staff Performance Management, Learning & Development

• Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
• Develop and implement remote management capacity building approaches to build the strengths the teams teams in Syria.
• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
• Hold high-quality meetings with each direct report on a regular and predictable basis, minimally on a monthly basis.
• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
• As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.

Required Experience/qualification/Skills:

• At least 3 years of progressively responsible professional experience of Accounting and Finance
• Working in INGO will be preferred.

Demonstrated Skills and Competencies:

• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop and a sense of humor is a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

• English is required (writing / Speaking ) and Arabic language.
• Travel: this position lets you be able to Travel outside the country.

Deadline to apply is 28 May 2023

Key Working Relationships:

Position Reports to: Sr. Finance Manager
Position directly supervises: N/A

Indirect Reporting (If applicable):
Key Internal Contacts:

Key External Contacts:

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

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