Administrative Assistant/Team Secretary- Duration: 6 months
Administrative Assistant/Team Secretary- Duration: 6 months
الوصف الوظيفي
Title: Team Secretary/Admin
Duration: 6 months- Temporary job
Location: Dubai – Media City
Working hours and days: Monday to Friday from 08:30 to 05:30 (1 hour lunch break)
Candidate should be on their own sponsorship Visa (mother, father, husband)!
Should have excellent skills in MS office– (Any industry experience but should have worked for 2 to 3 years as admin/secretary)
Scope
Based in our Dubai Office, we are looking to recruit an Administrative Assistant/Team Secretary for the Commercial Valuation Team who will be responsible for the team’s administrative support.
Responsibilities
- Pitch Documents – assist in drafting proposals and collating pitching material.
- Correspondence – Coordinating all incoming and outgoing mail and corresponding with Clients) regarding valuation requests, progress, invoices and report status.
- Diary management – Full control and maintenance of diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners, tenants and colleagues.
- Information Checking – Reviewing information and documents for every valuation case.
- File Management – Ensuring all paper and electronic filing is carried out on a regular basis to maintain an up to date filing system.
- Invoices and Accounts – Update fee and liaising with internal and external account departments
- Trackers – Update job trackers and status sheets.
- Databases – Handle computer/database (KF Database, Contacts Register / ICON and RPS).
Professional Standards
Financial
- Monitor team travel expenditure, monthly.
- Raise invoices
- Responsible for ensuring files adhere to audit regulations.
- & IT competence
- Word (Advanced),
- Mail merge proficient,
- Excel,
- Power point,
- Outlook.
Professional Experience and Personal Skills Profile
Qualifications/Education Required
3 years+ experience in a similar secretarial/Admin role
Particular Aptitudes/Skills Required
· Mature candidate with an ability to maintain confidentiality
· Ability to command authority
· Flexibility, adaptability and a co-operative attitude
· Calm under pressure
· Good English grammar and spelling
· Dedicated and loyal
· Diligent and efficient
· Well presented
· Clear speaking voice / excellent telephone manner
· Hardworking
· Attentive to detail
· Able to take initiative and be pro-active.
· Self-motivated
المهارات
Title: Team Secretary/Admin
Duration: 6 months- Temporary job
Location: Dubai – Media City
Working hours and days: Monday to Friday from 08:30 to 05:30 (1 hour lunch break)
Candidate should be on their own sponsorship Visa (mother, father, husband)!
Should have excellent skills in MS office– (Any industry experience but should have worked for 2 to 3 years as admin/secretary)
Scope
Based in our Dubai Office, we are looking to recruit an Administrative Assistant/Team Secretary for the Commercial Valuation Team who will be responsible for the team’s administrative support.
Responsibilities
- Pitch Documents – assist in drafting proposals and collating pitching material.
- Correspondence – Coordinating all incoming and outgoing mail and corresponding with Clients) regarding valuation requests, progress, invoices and report status.
- Diary management – Full control and maintenance of diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners, tenants and colleagues.
- Information Checking – Reviewing information and documents for every valuation case.
- File Management – Ensuring all paper and electronic filing is carried out on a regular basis to maintain an up to date filing system.
- Invoices and Accounts – Update fee and liaising with internal and external account departments
- Trackers – Update job trackers and status sheets.
- Databases – Handle computer/database (KF Database, Contacts Register / ICON and RPS).
Professional Standards
Financial
- Monitor team travel expenditure, monthly.
- Raise invoices
- Responsible for ensuring files adhere to audit regulations.
- & IT competence
- Word (Advanced),
- Mail merge proficient,
- Excel,
- Power point,
- Outlook.
Professional Experience and Personal Skills Profile
Qualifications/Education Required
3 years+ experience in a similar secretarial/Admin role
Particular Aptitudes/Skills Required
· Mature candidate with an ability to maintain confidentiality
· Ability to command authority
· Flexibility, adaptability and a co-operative attitude
· Calm under pressure
· Good English grammar and spelling
· Dedicated and loyal
· Diligent and efficient
· Well presented
· Clear speaking voice / excellent telephone manner
· Hardworking
· Attentive to detail
· Able to take initiative and be pro-active.
· Self-motivated
تفاصيل الوظيفة
- منطقة الوظيفة
- دبي, الإمارات العربية المتحدة
- قطاع الشركة
- خدمات الدعم الإداري; العقارات; مكاتب إدارة الشركات
- طبيعة عمل الشركة
- غير محدد
- الدور الوظيفي
- إدارية
- نوع التوظيف
- مؤقت
- الراتب الشهري
- $1,500 – $2,000
- عدد الوظائف الشاغرة
- 1
المرشح المفضل
- عدد سنوات الخبرة
- الحد الأدنى: 2
- منطقة الإقامة
- دبي,الإمارات العربية المتحدة
- الجنس
- أنثى
