Procuremmet Officer SRF # 388

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Job Title: Procurement Officer SRF # 388

Location: Amman

BACKGROUND

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Job Summary

A Procurement Officer is responsible for managing the purchasing process for an organization. They are responsible for sourcing goods and services, negotiating contracts and prices with vendors, managing supplier relationships, and ensuring that purchases are made in compliance with company policies and procedures.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

Main Tasks and Responsibilities

1. Processes the requisitions sent by the requester.
2. Personally responsible for the perfect implementation of the procurement procedures.
3. Independent and self-sufficient, requests the quotes on the national market.
4. Fills out the Bid Summaries, Comparison charts, Waivers and Purchase orders.
5. Prepare big, detailed comparison sheets for big tenders (specially for medication and medical commodities).
6. Issues memos in case a waiver of any step of Procurement process.
7. Handling full big procurements > 20k USD and BPAs – from receiving PR till full delivery and payment, according to IMC Procurement Manual.
8. Ask for signatures as per the procurement procedure.
9. Responsible for writing the opening minutes and negotiations conclusion minutes.
10. Represent logistics department in the sealed offers opening meetings.
11. Knows the local market and available suppliers. Selects the best suppliers to request quotes from as per price and quality.
12. Delivers the Purchase orders to the selected suppliers. Ask signature and provides a signed copy to the supplier as order.
13. Make sure all suppliers are legal and reports his supervisor in case of illegal issues.
14. Presents the procurement files to the Finance office and ensures the payment in timely manner.
15. Conduct a reference check for selected vendors for big tenders
16. Once delivered to the warehouse, makes sure the items are sent in timely manner to the field sites, provides, and approximate delivery date. Contacts sites in case of delay and provides new expected delivery date.
17. Manage and review Procurement Assistant work.
18. Performs other duties as assigned by supervisor.
19. Responsible for issuing tenders and advertise in the public newspaper.
20. Provides procurement support to all programs in compliance with IMC Procurement standards.

Perform other duties as assigned. The duties and responsible listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Minimum Requirements

• A bachelor’s degree in business, supply chain management, or related field.
• 1-3 years of experience in procurement, preferably in operation and support services.
• Strong knowledge of procurement processes and procedures.
• Excellent communication and negotiable skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office and procurement software applications.
• Familiarity with relevant laws and regulations related to procurement, such as contract law and procurement regulations

Child Safeguarding

International Medical Corps is committed to child safeguarding and expects all employees to strictly adhere to the values and principles of the International Medical Corps Child Safeguarding Policy.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

This job description is subject to periodic review and adjustment in order to achieve International Medical Corps goals in Jordan, and any changes to the job description will be discussed and agreed

“I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.

Our screening process will be on a rolling basis, once a candidate is selected the announcement will be closed.

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