PA to Chairman

11 أبريل، 2023

0 0 دقيقة واحدة

PA to Chairman

الوصف الوظيفي

Job Brief:

The Personal Assistant to Chairman is responsible for providing administrative and secretarial support to the Chairman. This includes managing the Chairman’s calendar, scheduling meetings, preparing reports, making travel arrangements, handling correspondence, and performing other duties as assigned. The PA to Chairman will act as the point of contact between the Chairman and internal and external stakeholders, and must have excellent communication, organizational, and time management skills.

المهارات

Essential Duties and Responsibilities:

Manage the Chairman’s calendar, schedule appointments, and coordinate meetings.
Prepare and edit correspondence, reports, and other documents.
Make travel arrangements, including booking flights, hotels, and ground transportation.
Answer and screen phone calls and respond to emails on behalf of the Chairman.
Manage confidential information and maintain the Chairman’s files.
Attends meetings with the Chairman, takes minutes, and Distributes meeting material.
Conduct research and prepare background information for meetings and presentations.
Coordinate with other members of the Chairman’s team to ensure the smooth operation of the office.
Act as the contact between the chairman and internal and external stakeholders.
Perform other duties as assigned.

Knowledge, Skills, and Abilities:

Excellent written and verbal communication skills
Time management
Attention to detail
Confidentiality
Highly organized
Technology Skills
Decision-making
Adaptability
Proactivity
Interpersonal skills
Research skills
Professionalism

Qualifications and Experience:

Bachelor’s degree in Business Administration, Communication, or a related field.
Minimum of 5 years of experience as a Personal Assistant to a senior executive.
Excellent communication and interpersonal skills.
Ability to work independently and manage multiple tasks simultaneously.
Proficiency in Microsoft Office Suite and other relevant software.
Experience working in a fast-paced environment with tight deadlines.
Ability to maintain confidentiality and handle sensitive information with discretion.