Monitoring Assistant G5
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NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS
WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism, talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.
ORGANIZATIONAL CONTEXT
The UN World Food Programme (WFP) is the United Nations frontline agency in the fight against hunger. It is the largest and longest serving humanitarian agency in Uganda.
Karamoja sub-region where WFP has presence since 1964 is the poorest region in Uganda with over 80% population living under the poverty line. The region is prone to increasingly frequent and severe natural disasters, especially droughts, pests and diseases (humans, crops, and livestock) in part because of climate change.
WFP interventions in Karamoja involve working closely with the nine District Local Governments (DLGs) in joint design and programming, evidence gathering, knowledge sharing, strengthening sub-national capacities as well as well establishing partnerships with other development partners.
WFP focus in Karamoja is in the following areas: Nutrition activities to treat malnutrition and reduce stunting through nutrition specific and nutrition-sensitive programmes. Building resilience to shocks and climate change in anticipation of increased food insecurity and limited livelihood opportunities. Ensuring school children receive nutritious meals to meet their basic food and nutrition needs and including increasing enrolment and attendance. Working with the government and partners to reduce crop losses, improve household food security and increase a marketable surplus. Deploying targeted relief assistance to crises-affected populations or households as informed by food security and nutrition assessments. Strengthening government’s shock-responsive systems to improve food security and nutrition in Karamoja.
WFP programmes in Karamoja use food to build assets, spread knowledge and nurture stronger, more dynamic communities that are food secure.
On average, WFP aims to bring food assistance to more than 1 million people in Karamoja sub region
ABOUT WFP
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.
Brief description of WFP in Uganda
WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.
As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.
ARE YOU UP TO THE CHALLENGE?
We are seeking a qualified individual for the position of Monitoring Assistant G5 to be based in Moroto. The selected candidate will be employed on Fixed Term.
JOB PURPOSE
To monitor programme activities and provide reports to support effective assistance delivery and through community engagement assist in generation of evidence for the impact of WFP activities. Incumbent is expected to work under minimal supervision and produce organised and accurate work and analytical reports including providing guidance to partners on standard WFP assistance delivery practices.
KEY ACCOUNTABILITIES (not all-inclusive)
- Verify the planned movements and distribution of food or non-food items, reporting issues or discrepancies for timely resolution of problems and to ensure that the quantity distributed, and the quality of the operation is in line with WFP standards.
- Prepare monthly Food Release Notes/Cash release Notes and ensure that they are validated.
- Maintain information records and monitoring plan documentation, such as records of commodity movements and programme checklists, in order to assist in the effective delivery and distribution of food items or non-food items.
- Collate assistance programme data in accordance with clear direction, in order to support programme reviews and informative decision-making.
- Liaise with cooperating partners and internal counterparts to gather feedback and comments to support programme reviews and improve services.
- Carry out sensitisation of the people we serve and other stakeholders on beneficiary feedback and complaints process and helpline in the geographic areas of monitoring to strengthen accountability towards the beneficiaries.
- Receive and collate comments and feedback from cooperating partners and beneficiaries to support identifying programmatic issues with a view to fostering efficient operations.
KEY ACCOUNTABILITIES 2
- Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods in order to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas.
- Guide and train partners on new food assistance modalities e.g., cash based transfers (CBTs), digitally enabled beneficiary identity management and transfers, beneficiary data privacy and protection etc
- Assist in the review and clearance of partner invoices and narrative reports, and financial reports.
- Prepare field mission reports to document programme implementation and progress including clearly identifying constraints, and recommendations to overcome the challenges.
- Provide inputs required to prepare field office daily and weekly activity and monthly reports.
- Contribute to the preparation of Field office annual plans (APP), quarterly workplans and Budgets
- Prepare and/or provide inputs to the preparation of project documents or concept notes for funding proposals.
- Participate in project identification, beneficiary targeting, community mobilisation, sensitization and joint monitoring.
- Participate in review of field office quarterly monitoring matrix, monthly monitoring performance and recommendations.
KEY ACCOUNTABILITIES 3
- Participate in baseline, mid-term and end-line assessments e.g., Post Distribution Monitoring (PDM), Food Security and Needs Assessment (FSNA), etc.
- Identify risks and apparent issues in the programme implementation and report for timely mitigation measures.
- Work closely with all partners including District Local Governments (DLGs), sister UN agencies, non-governmental organisations (NGOs) to ensure coherence and complementarity in development and implementation of programmes.
- Participate in sub-national capacity mapping and work with relevant DLG department(s) to address identified gaps through tailor-made trainings to strengthen sub-national institutions and systems.
- Participate in assigned district sector coordination meetings and related technical working groups established.
- Follow set emergency response processes and procedures for emergency food assistance.
- Perform any other duties as may be required.
STANDARD MINIMUM QUALIFICATIONS
Education:
University degree in Nutrition, Agricultural Sciences, Social Sciences, Development Studies or related field from a recognized institution.
Experience:
A minimum of 3 years experience implementing humanitarian food assistance and/or development programmes and projects. Experience working with technical teams e.g. Nutrition, Food Systems, Agriculture Market Support, Resilience and Livelihoods etc. Experience working in Karamoja sub-region is an added advantage.
STANDARD MINIMUM QUALIFICATIONS 2
Knowledge and Skills:
Demonstrated basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship.
Demonstrated application of knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards.
Ability to understand and apply an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards.
Ability to collect and summarise programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities.
Ability to gather, organise, and provide data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.
Language:
Fluency in written and oral English language. Ability to communicate in Ngakariojong, Lebthur and/or Swahili languages is a requirement.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
Leads by Example with Integrity
Upholds WFP values, principles, and standards:
Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:
Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:
Stays focused and calm when under pressure and encourages others to do the same
Demonstrates humility and a willingness to learn:
Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
Drives Results and Delivers on Commitments
Delivers results for maximum impact:
Holds self and/or others accountable for the delivery of results Delegates appropriately:
Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:
Responds readily to change adjusting work as needed
Fosters Inclusive and Collaborative Teamwork
Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
Gives timely and constructive feedback:
Supports development for others by giving timely and constructive feedback
Builds and shares new perspectives:
Listens attentively to others to capture, learn, build and share new perspectives
Applies Strategic Thinking
Communicates and fulfils WFP’s vision:
Fulfils WFP’s vision and is able to explain how their objectives support the vision
Embraces curiosity and new ways of doing things:
Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:
Gathers data and shares knowledge to inform team decision making
Considers the impact of decisions:
Implements decisions and asks questions to understand the impact for wider objectives
Builds and Maintains Sustainable Partnerships
Builds partnerships: Builds partnerships by seeking out opportunities to work with others
Collaborates to deliver common objectives:
Collaborates with partners by sharing information and working together to deliver common goals
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Strategic Management | Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship. |
| Performance Management | Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. |
| Qualitative/Quantitative Methodology | Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards. |
| Data Analytics and Visualization | Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities. |
| Programme Monitoring and Review | Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided. |
DEADLINE FOR APPLICATIONS
Friday 21st April 2023
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Female and qualified applicants are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
