Logistics Assistant
Logistics Assistant (INT9471)
Oxfam is a global movement of people working together to end the injustice of poverty.
JOB DETAILS
DIVISION: Logistics
TEAM: Logistics
LOCATION: Zaatari camp .
CONTRACT TYPE: Fixed term .
GRADE: E1
JOB FAMILY: property and logistics
SALARY: JOD 11655-14811
HOURS: 40 / week
FLEXIBLE WORKING: We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.
DIVISION PURPOSE: To work with others to find lasting solutions to poverty and suffering
TEAM PURPOSE: To ensure Oxfam has the Logistics capacity to develop and deliver high quality programmes in Jordan
JOB PURPOSE: To provide logistics support, contributing to the effective delivery of the Country programme and enhancing the organisation’s performance through our people .
POST HOLDER REPORTS TO: Procurement officer .
JOBS REPORTING TO THIS POST: Not applicable .
BUDGET RESPONSIBILITY: Not applicable
DIMENSIONS OF THE ROLE
- Tasks are routine with well-defined targets and/or minimum standards, but requires flexibility and common sense in making necessary adjustments to suit individual circumstances
- Collect, analyse and provide information to other staff .
- Manage small , medium and large procurements .
- Work closely with the program staff to facilitate transparent flows of information, as well as to ensure accountability of on-time delivery of goods and services
KEY RESPONSIBILITIES
- To gather quotations and be accountable for ensuring such processes are conducted according donors and Oxfam policies.
- To carry out procurement of items based on authorised requisitions, in line with Oxfam procedures.
- To ensure that your activities are carried out according to Oxfam logistics, purchasing and supply policy.
- To ensure continued good relations with suppliers, that Supplier Relationship Management is maintained at all times and that Service Level Agreements are accurately monitored and reported on.
- Ensure best quality/value solutions are sought for all procured items.
- To ensure that suppliers provide proper documentation for goods and services provided to Oxfam.
- To ensure that all transactions are carried out in a transparent, fair and accountable manner.
- Manage all logistics files and archiving systems.
- Prepare report on logistics when it is needed.
- Carry out tasks within guidelines laid down by line manager.
- Submit payments and ensure the payments carried out according to Oxfam procedures.
PERSON SPECIFICATION
Most importantly, every individual at Oxfam GB needs to be able to:
• Live our values of INCLUSION, ACCOUNTABILITY and EMPOWERMENT (read more about these here).
• Ensure you commit to our ORGANISATIONAL ATTRIBUTES (including adhering to the Code of Conduct):
- Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability or class.
- Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
Experience, Knowledge
Experience, Knowledge & Competencies
Essentials
For this role, you will need to model Oxfam’s feminist leadership approach so we have selected the most relevant feminist leadership practices which we will use for assessment purposes (which you can read more about here):
- Batch degree with logistics or any related filed
Experience:
- 1-3 years of experience in Logistics and procurement in INGO .
- Self-Awareness
- Attention to detail and excellent numeric accuracy.
- Proven ability to manage competing tasks and to prioritise and produce high level output consistently.
- Preferable camp experience .
- Experience using procurement system/ software .
In addition, an ideal candidate will also have:
- Ability to keep clear and concise records.
- Excellent interpersonal skills and ability to work on own and within multi-cultural teams.
- Excellent computer skills (to include experience in computerised finance processes) and ability/preparedness to quickly learn new systems and software.
- Ability to plan with good organizational skills, including prioritisation and ability to work under pressure.
- Initiative and ability to follow up on issues.
- Good written and spoken English & National language
- Computer knowledge, MS word and excel
- Experience within INGOs and UN agencies is an asset.
- Carry out tasks within guidelines laid down by managers / supervisor
At interview, shortlisted candidates will also be assessed on our values and organisational attributes, as outlined above.
Desirable
- Patient, courteous, empathic .
- Efficient and organized
- Ability to prioritize work according to importance and deadline; meeting conflicting work demands.
- Has initiative, patience, tact, and able to work with minimum
Safer recruitment: All offers of employment are subject to satisfactory references and appropriate screening checks (which can include counterterrorism, safeguarding and criminal records checks). You can find out what this means here.
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
How to apply
As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.
About us
Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.
A thriving diverse Oxfam:
It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.
To do that:
- We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
- We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
- We want and need everyone, and that means we need you.
In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.
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