Internship – Front Office Communications Team, Security Division, WFP HQ Rome, Italy

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Internship – Front Office Communications Team

Security Division

WFP HQ Rome, Italy

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience.

BRIEF DESCRIPTION OF THE DIVISION

WFP Security identifies, assesses, and manages all security risks that affect personnel, assets or programme delivery. As a key actor in the United Nations Security Management System (UNSMS), we leverage partnerships, digital innovation, and local resources within a clear framework of accountability.

The Security Division is seeking to fill one intern position in its Front Office. The objective of the Security Division’s internship program is to develop and prepare young talent by providing opportunities for the candidates to gain workplace experience, expand knowledge, refine career goals, and build professional networks, including mentors and valuable contacts. The intern will learn to work in a dynamic security team supporting the division in the areas of information management, knowledge management and communication.

GENERAL INFORMATION

Title of Post: Intern Security Division (Communications)

Supervisor: Director, Security Division

Unit: Security Division

Duty Station: Rome, Italy,

Duration: 8 months

Expected Start Date: April 2023

DUTIES AND RESPONSIBILITIES

The Security Division invites qualified candidates to apply for the internship program. Opportunity is available in the Division's Front Office, in the communications team.

The intern will perform the following duties:

• Help in preparing, reviewing, and editing official documents, concepts notes ensuring accuracy and consistency.

• Attend and summarize meetings, as requested.

• Assist in developing calendars, searching, classifying, and organizing Security communications materials in the appropriate corporate platforms.

• Review communications products such as reports, manuals, guidelines, presentations, and intranet content, ensuring a high level of consistency, accuracy, and alignment to corporate platforms for various audiences, in collaboration of the Security Division communications team

• Assist in creating content for internal engagement (short posts for digital platforms, Yammer, online events).

• Fulfil other duties as required.

COMPETENCIES

Communication:

1. Speaks and writes clearly and effectively.
2. Listens to others, correctly interprets messages from others, and responds appropriately.
3. Asks questions to clarify and exhibits interest in having two-way communication.
4. Tailors’ language, tone, style, and format match the audience.
5. Demonstrates openness in sharing information and keeping people informed.

Teamwork:

1. Works collaboratively with colleagues to achieve organizational goals.
2. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others.
3. Places team agenda before personal agenda.
4. Supports and acts per final group decision, even when such decisions may not entirely reflect own position.
5. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing:

1. Develops clear goals that are consistent with agreed strategies.
2. Identifies priority activities and assignments; adjusts priorities as required.
3. Allocates appropriate amount of time and resources for completing work.
4. Monitors and adjusts plans and actions as necessary.
5. Uses time efficiently.

QUALIFICATIONS AND EDUCATION

To qualify for an internship with the World Food Programme (WFP), the applicants must meet one of the following requirements:

1. Currently enrolled in an undergraduate or graduate programme from a recognized university OR recently graduated from an undergraduate or graduate programme (within six months prior to the application to the internship programme) from a recognized university;
2. University course attendance in the past 12 months
3. Be computer literate in standard software applications
4. Excellent command of English; Working knowledge of a second UN language would be an asset.

LEARNING ELEMENTS

At the end of the assignment, the Intern should:

1. Understand WFP and the contribution we make to saving lives and changing lives.
2. Understand the contribution of Security Division to achieving that mandate through its different functions of operations, policy and enabling and the front office.
3. Demonstrate experience working in teams, drafting, and reviewing communication documents.
4. Learnt and been immersed in the work environment and demonstrated ability to collaborate with others.

OTHER RELEVANT INFORMATION

VA Reference no: 630126

Closing Date: 3 April 2023 at 11:59 pm Rome time (GMT + 1)

TERMS AND CONDITIONS:

• Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
• WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
• WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.
• WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
• Candidates who bear any of the following relations to WFP staff members are not eligible to apply: sons, daughters, brothers or sisters.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications.  WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Saving Lives

Changing Lives

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