Regional Finance Officer FSR #52

JOB SUMMARY:

Assists the Country Office Finance team on day-to-day operations of the accounting finance function, including CostPoint system processing, monthly closing process, Finance verification and review, Sub-Award financial reports review, internal controls, accruals, AR/AP, PR’s review, and pipelines.

MAIN TASKS AND RESPONSIBILITIES

• Ensure the accuracy and authenticity of all accounting and financial records and transactions.
• Assisting FAC to provide the financial monitoring and support for a number of IMC multi-country projects.
• Working with FAC on reviewing the monthly cash advances requests, review documentation, booking and follow up with respective team members on monthly basis on collecting documentations.
• Timely submission of accounting documentation, reports and follow-up for needed adjustments.
• Preparation and review of payment vouchers for both MERO and NWS.
• Coordinate with HR department on Timesheets for National staff NWS and prepare key of allocation so that expenses can be allocated to different grants/projects across IMC multi-country missions on monthly basis.
• Coordinate with HR on monthly payroll review and processing, having all needed documentations available for review, data is accurate and clear, saved on IMC link, this include MERO, MRFS and MOU’s and Incentive workers.
• Follow up with the Finance team in the field on monthly vendor payments/running costs and coordinate on reimbursement.
• Ensure allocation of costs across programs are in line with key of allocation.
• Responsible for the preparation of cash requests for NWS and focal point with CF.
• Responsible for maintaining AR/AP analysis with proper follow up and action on monthly basis avoiding long outstanding balances on NWS related accounts and vendors.
• Support the field team in questions/inquiries related to monthly pipelines.
• Assisting in establishing systems and apply internal controls to prevent fraudulent activities.
• Supervision of the filing system for the Finance Department (accounting files, voucher)
• Supervise the maintenance and update of finance department backups on shared network and cloud Office 365 servers.
• Ensure regional procurement payments backup are complete and following HQ requirements and policies for HQ review and payment.
• Work with other departments to ensure PRs are filled with all required information and comply with finance and programs procedures.
• Assist with program and operation staff guidance with expense claim calculation, clearance and complying with donors related rules and regulations.
• Assist in Payments creation on online banking.
• Responsible of entering data to the Accounting System (Cost Point) on daily basis under the direct supervision of the FAC.
• Assist in solving Test of Transaction (TOT) issues.
• Perform other duties as assigned by Supervisor.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree in finance / Accounting. Or equivalent relevant education and experience may be substituted as appropriate.
• At least 1 – 2 years’ experience. Preferably with International NGOs.
• Good written and verbal communication skills.
• Analytical approach, Strong attention to details and numbers oriented.
• Team player with excellent interpersonal skills.
• Problem solving, planning and decision-making skills.
• Good time management skills and must be able to prioritize different tasks.

Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.